Volunteer Strategy Gathering/July 2015: Difference between revisions

Latest revision as of 09:37, 21 August 2015

The second Volunteer Strategy Gathering took take place on 25th July 2015 at Top Office Machines, 133 Bethnal Green Road, E2 7DG. The space was kindly donated by WMUK member User:EdSaperia.

Area map

The purpose of the day is to get a better understanding of how Wikimedia UK works with its members and the volunteer community to further the work of the Wikimedia movement.

There will be a short presentation about our new project planning process, designed to ensure we have ambitious and sustainable projects. This will be followed by sessions discussing our proposed structures and mechanisms for interacting with volunteers and engaging them in our work.

Please bring your ideas for projects and your ideas for how we should work with the community. We hope to have a productive day and finish with some actions for both Wikimedia UK and the community.

We plan to start at around 10:30 and to finish by 14:30. This will be followed by the AGM. Lunch will be provided. The schedule is as follows:

Coffee, registration (from 10am)
10:40 Welcome and introduction to the day - Call to action (Carol)
10:45 Housekeeping and rough agenda (Simon)
10:50 Thoughts from our CEO-elect, Lucy Crompton-Reid
11:00 Project based working: Concept of a project (Michael), Introduction to the project team (Daria)
11:15 Working With The Community - discussion in groups. Background introduced by Simon, discussion introduced by John Cummings. Feedback at 12:15
12:30 Lunch
1:15 Project based approach - practice - discussion in groups. Introduced by John Cummings. Feedback at 2:00.
2:15 Summary - actions, next steps (Stuart), close and thank you (Carol). End at 2:30.

Expected outcomes

We develop a shared understanding of these proposals, including the new volunteer structures and working processes
We gain insights from volunteers and staff as to how both could work most effectively together to achieve our common goals
The next steps and the timeline for achieving those are clear
We provide an opportunity for the CEO-elect to meet our community and to start working together.

Ground Rules
We want to have a critical and constructive discussion, and we want all present to be able to contribute. So attendees would be asked to:

Respect other's skills, knowledge and experience.
Listen carefully to all comments
Be open to ideas and make criticism constructive.
Focus on material issues and on the resolution of those issues.
Make the most of our limited time.
Respect Confidentiality and "Chatham House Rules"

And try not to:

Be defensive
Lose sight of the strategic picture
Act in an attacking or dismissive manner

AGM

The 2015 AGM will immediately follow the close of the Volunteer Strategy Gathering. All are welcome.

Barbecue

After the AGM, EdSaperia has very kindly offered to host a barbecue in the venue. Again, all are welcome to attend.

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 [[File:Top Office Machines.jpg|framed|center]]
+{| id="mp-topbanner2" style="width:100%; background:#f5fffa; border:1px solid #339966; margin-top: 5px; margin-bottom: 5px;"
+| style="width:56%; color:#000; text-align: center;" |
+<br />
+|}
 <noinclude>
 {{Volunteering}}
 <noinclude>
-This '''Volunteer Strategy Gathering''' will take place in London on 25th July 2015. <br />
+The second '''Volunteer Strategy Gathering''' took take place on 25th July 2015 at Top Office Machines, 133 Bethnal Green Road, E2 7DG. The space was kindly donated by WMUK member [[User:EdSaperia]].
+[https://www.google.co.uk/maps/place/133+Bethnal+Green+Rd,+London+E2/@51.5251124,-0.0711966,16z/data=!4m2!3m1!1s0x48761cb7f97779b1:0xcd3344dcc8bdea7c Area map]
-The purpose of the day is to get a better understanding of how Wikimedia UK works with its members and the olunteer community to further the work of the Wikimedia movement.<br />
+The purpose of the day is to get a better understanding of how Wikimedia UK works with its members and the volunteer community to further the work of the Wikimedia movement.
-There will be a short presentation about our new project planning process, designed to ensure we have ambitious and sustainable projects. This will be followed by sessions discussing our proposed structures and mechanisms for interacting with volunteers and engaging them in our work.<br />
-Please bring your ideas for projects and your ideas for how we should work with the community. We hope to have a productive day and finish with some actions for both Wikimedia UK and the community.<br />
+There will be a short presentation about our new project planning process, designed to ensure we have ambitious and sustainable projects. This will be followed by sessions discussing our proposed structures and mechanisms for interacting with volunteers and engaging them in our work.
-It will be held at Top Office Machines, 133 Bethnal Green Road, E2 7DG
+Please bring your ideas for projects and your ideas for how we should work with the community. We hope to have a productive day and finish with some actions for both Wikimedia UK and the community.
-The space has been kindly donated by WMUK member [[User:EdSaperia]]. <br />
-The official schedule is to follow, but we start at 10:30, finish by 15:00 and then this will be followed by the [[2015 Annual General Meeting|AGM]].
+We plan to start at around 10:30 and to finish by 14:30. This will be followed by the [[2015 Annual General Meeting|AGM]].
 Lunch will be provided.
+The schedule is as follows:
-We hope to be joined for the day by our CEO-elect. He or she should have been appointed by then, but will probably not yet have started work.
+# Coffee, registration (from 10am)
+# 10:40 Welcome and introduction to the day - Call to action (Carol)
+# 10:45 Housekeeping and rough agenda (Simon)
+# 10:50 Thoughts from our CEO-elect, Lucy Crompton-Reid
+# 11:00 Project based working: Concept of a project (Michael), Introduction to the project team (Daria)
+# 11:15 Working With The Community - discussion in groups. Background introduced by Simon, discussion introduced by John Cummings. Feedback at 12:15
+# 12:30 Lunch
+# 1:15 Project based approach - practice - discussion in groups. Introduced by John Cummings. Feedback at 2:00.
+# 2:15 Summary - actions, next steps (Stuart), close and thank you (Carol). End at 2:30.
+'''Expected outcomes'''
 # We develop a shared understanding of these proposals, including the new volunteer structures and working processes
@@ Line 23: / Line 38: @@
 # The next steps and the timeline for achieving those are clear
 # We provide an opportunity for the CEO-elect to meet our community and to start working together.
+'''Ground Rules'''<br>
+We want to have a critical and constructive discussion, and we want all present to be able to contribute.
+So attendees would be asked to:
+* Respect other's skills, knowledge and experience.
+* Listen carefully to all comments
+* Be open to ideas and make criticism constructive.
+* Focus on material issues and on the resolution of those issues.
+* Make the most of our limited time.
+* Respect Confidentiality and [https://en.wikipedia.org/wiki/Chatham_House_Rule "Chatham House Rules"]
+And try not to:
+* Be defensive
+* Lose sight of the strategic picture
+* Act in an attacking or dismissive manner
 ==AGM==
-The [[2015 Annual General Meeting|2015 AGM]] will immediately follow the close of the Volunteer Strategy Gathering.
+The [[2015 Annual General Meeting|2015 AGM]] will immediately follow the close of the Volunteer Strategy Gathering. All are welcome.
+==Barbecue==
+After the AGM, [[User:EdSaperia|EdSaperia]] has very kindly offered to host a barbecue in the venue. Again, all are welcome to attend.
 [[Category:Volunteer Strategy Gathering]]
 [[Category:Events in 2015]]

Volunteer Strategy Gathering/July 2015: Difference between revisions

Latest revision as of 09:37, 21 August 2015

AGM

Barbecue

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