Volunteer Strategy Gathering/July 2015: Difference between revisions

Latest revision as of 09:37, 21 August 2015

The second Volunteer Strategy Gathering took take place on 25th July 2015 at Top Office Machines, 133 Bethnal Green Road, E2 7DG. The space was kindly donated by WMUK member User:EdSaperia.

Area map

The purpose of the day is to get a better understanding of how Wikimedia UK works with its members and the volunteer community to further the work of the Wikimedia movement.

There will be a short presentation about our new project planning process, designed to ensure we have ambitious and sustainable projects. This will be followed by sessions discussing our proposed structures and mechanisms for interacting with volunteers and engaging them in our work.

Please bring your ideas for projects and your ideas for how we should work with the community. We hope to have a productive day and finish with some actions for both Wikimedia UK and the community.

We plan to start at around 10:30 and to finish by 14:30. This will be followed by the AGM. Lunch will be provided. The schedule is as follows:

Coffee, registration (from 10am)
10:40 Welcome and introduction to the day - Call to action (Carol)
10:45 Housekeeping and rough agenda (Simon)
10:50 Thoughts from our CEO-elect, Lucy Crompton-Reid
11:00 Project based working: Concept of a project (Michael), Introduction to the project team (Daria)
11:15 Working With The Community - discussion in groups. Background introduced by Simon, discussion introduced by John Cummings. Feedback at 12:15
12:30 Lunch
1:15 Project based approach - practice - discussion in groups. Introduced by John Cummings. Feedback at 2:00.
2:15 Summary - actions, next steps (Stuart), close and thank you (Carol). End at 2:30.

Expected outcomes

We develop a shared understanding of these proposals, including the new volunteer structures and working processes
We gain insights from volunteers and staff as to how both could work most effectively together to achieve our common goals
The next steps and the timeline for achieving those are clear
We provide an opportunity for the CEO-elect to meet our community and to start working together.

Ground Rules
We want to have a critical and constructive discussion, and we want all present to be able to contribute. So attendees would be asked to:

Respect other's skills, knowledge and experience.
Listen carefully to all comments
Be open to ideas and make criticism constructive.
Focus on material issues and on the resolution of those issues.
Make the most of our limited time.
Respect Confidentiality and "Chatham House Rules"

And try not to:

Be defensive
Lose sight of the strategic picture
Act in an attacking or dismissive manner

AGM

The 2015 AGM will immediately follow the close of the Volunteer Strategy Gathering. All are welcome.

Barbecue

After the AGM, EdSaperia has very kindly offered to host a barbecue in the venue. Again, all are welcome to attend.

@@ Line 1: / Line 1: @@
-==New date==
+[[File:Top Office Machines.jpg|framed|center]]
-Volunteer Strategy Gathering has been rescheduled to be a part of the [[AGM 2015]] to be held in London on 25th July 2015.
+{| id="mp-topbanner2" style="width:100%; background:#f5fffa; border:1px solid #339966; margin-top: 5px; margin-bottom: 5px;"
-==Proposals==
+| style="width:56%; color:#000; text-align: center;" |
-The following are ideas that people may wish to discuss at the gathering and take forward from there.
+<br />
-* [[Wikimedia UK and Open Badges|Open Badges]]
+|}
-* [[Wikimedia UK and the Education Program Extension|Education Program Extension]]
+<noinclude>
-* [[Wikimedia UK and a more devolved approach|A more devolved approach]]
+{{Volunteering}}
-* [[Wikimedia UK and Tech|Tech]]
+<noinclude>
+The second '''Volunteer Strategy Gathering''' took take place on 25th July 2015 at Top Office Machines, 133 Bethnal Green Road, E2 7DG. The space was kindly donated by WMUK member [[User:EdSaperia]].
-==Suggestions following the November 2014 event==
+[https://www.google.co.uk/maps/place/133+Bethnal+Green+Rd,+London+E2/@51.5251124,-0.0711966,16z/data=!4m2!3m1!1s0x48761cb7f97779b1:0xcd3344dcc8bdea7c Area map]
-The following suggestions for this event were made by different people following the previous event.
-===Newbies===
+The purpose of the day is to get a better understanding of how Wikimedia UK works with its members and the volunteer community to further the work of the Wikimedia movement.
-* Follow-up on progress since the last meeting.
-* Summary of the Post-It mania {{tick}} (see [[Volunteer Strategy Gathering/November 2014/Data|here]]), and a list of concrete suggestions what the chapter could do, for discussion.
-===Project-based volunteering===
+There will be a short presentation about our new project planning process, designed to ensure we have ambitious and sustainable projects. This will be followed by sessions discussing our proposed structures and mechanisms for interacting with volunteers and engaging them in our work.
-* More workshops, maybe some hack-space e.g. to work on developing tools or ideas on the Wiki.
-* More specifics on how project-based volunteering would actually work in practice. Who would decide which projects get supported?  What specific mechanisms would we use to ensure our charitable funds are spent wisely?
-* As I said, I think a "teamwork" discussion is needed. There was little enough chance in Birmingham for volunteers to express their views of how the current "volunteer strategy" is run. (...) There really need to be a session to grasp the nettle, and deal with staff and trustees' need to be pro-active in making life easier for volunteers who want to be involved with the chapter, in return for asking that volunteers are more thoughtful about resources and impact.
-===Fewer presentations===
+Please bring your ideas for projects and your ideas for how we should work with the community. We hope to have a productive day and finish with some actions for both Wikimedia UK and the community.
-* Event organisers: I think the previous event had all of the elements it needed, so I'd like to see more of the same. The only thing I would change is fitting in slightly fewer presentations/activities to leave more time for discussion and getting to know new people. The actual discussions within the activities were brilliant, but we lacked the time to refine any of the ideas proposed.
-* Fewer presentations and more discussion. Discussions of the gender gap or fundraising are very interesting and important, but deserve more time than can be afforded in a short slot and aren't directly relevant to the problems of volunteering within WMUK.
-===Newbies===
+We plan to start at around 10:30 and to finish by 14:30. This will be followed by the [[2015 Annual General Meeting|AGM]].
-* More new people coming
+Lunch will be provided.
-* Bring more new volunteers in. Volunteers working together on potential projects.
+The schedule is as follows:
-===Other===
+# Coffee, registration (from 10am)
-* It felt like after each talk, we didn't have feedback as to what we could concretely take home and act upon. And the event became a bit too political at the end... unavoidable however it would've been nice to have a healthy debate rather than just sporadic chatter.
+# 10:40 Welcome and introduction to the day - Call to action (Carol)
-* Something on strategic thinking - we had a lot of the ingredients of strategy on the day but…
+# 10:45 Housekeeping and rough agenda (Simon)
-* The later afternoon lacked structure so people who wanted to swamp the conversation with points of view did so easily rather than help the group to expand their understanding of the topic
+# 10:50 Thoughts from our CEO-elect, Lucy Crompton-Reid
-* The train journey to Birmingham was fine for me, but I couldn't have arrived at the meeting any earlier than I did (a bit after 10)....so I would prefer something low key to start the meeting. {{tick}} Key note won't be until 11:00 am
+# 11:00 Project based working: Concept of a project (Michael), Introduction to the project team (Daria)
+# 11:15 Working With The Community - discussion in groups. Background introduced by Simon, discussion introduced by John Cummings. Feedback at 12:15
+# 12:30 Lunch
+# 1:15 Project based approach - practice - discussion in groups. Introduced by John Cummings. Feedback at 2:00.
+# 2:15 Summary - actions, next steps (Stuart), close and thank you (Carol). End at 2:30.
-==Postponement==
-This event was originally scheduled for February 2015. The primary reason for this postponement is that there is more value to the charity and its volunteers in holding the event later in the year when a budget will be in place, when the charity has a new CEO and any pending structural or other changes to the staff team have taken effect.
-:[[Volunteer Strategy Gathering/February 2015|Read more . . .]]
-==See also==
+'''Expected outcomes'''
-* [[Technology workshop 2014-15]]
+# We develop a shared understanding of these proposals, including the new volunteer structures and working processes
+# We gain insights from volunteers and staff as to how both could work most effectively together to achieve our common goals
+# The next steps and the timeline for achieving those are clear
+# We provide an opportunity for the CEO-elect to meet our community and to start working together.
+'''Ground Rules'''<br>
+We want to have a critical and constructive discussion, and we want all present to be able to contribute.
+So attendees would be asked to:
+* Respect other's skills, knowledge and experience.
+* Listen carefully to all comments
+* Be open to ideas and make criticism constructive.
+* Focus on material issues and on the resolution of those issues.
+* Make the most of our limited time.
+* Respect Confidentiality and [https://en.wikipedia.org/wiki/Chatham_House_Rule "Chatham House Rules"]
+And try not to:
+* Be defensive
+* Lose sight of the strategic picture
+* Act in an attacking or dismissive manner
+==AGM==
+The [[2015 Annual General Meeting|2015 AGM]] will immediately follow the close of the Volunteer Strategy Gathering. All are welcome.
+==Barbecue==
+After the AGM, [[User:EdSaperia|EdSaperia]] has very kindly offered to host a barbecue in the venue. Again, all are welcome to attend.
 [[Category:Volunteer Strategy Gathering]]
 [[Category:Events in 2015]]

Volunteer Strategy Gathering/July 2015: Difference between revisions

Latest revision as of 09:37, 21 August 2015

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