Agenda 2014-12-13: Difference between revisions

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(→‎Sunday: Richard N tells me the presenters are not available for this)
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'''Agenda for Board meeting at the University Centre, Granta Place, Mill Lane, Cambridge, CB2 1RU. Saturday and Sunday 13/14 December 2014.'''  
'''Agenda for Board meeting at the University Centre, Granta Place, Mill Lane, Cambridge, CB2 1RU. Saturday and Sunday 13/14 December 2014.'''  


''Please add any required items or discuss them on the talk page.''
''Please discuss any suggested changes on the talk page.''
 
==Saturday==
==Saturday==
===Housekeeping (10:00)===
===Housekeeping (10:00)===
Line 11: Line 12:
# Declarations of interest relevant to matters on the agenda
# Declarations of interest relevant to matters on the agenda


=== Board in camera session (10:15)===
===Board in camera session (10:15)===
*Board only.
''Attendees: board only''
''Standing agenda item:''
# Board in camera session
# Board in camera session


=== Office in camera session (10:45)===
===Office in camera session (10:45)===
*Board and CEO only.
''Attendees: board and CEO''
''Standing agenda item:''
# Chief Executive confidential reports
# Chief Executive confidential reports
# Any other confidential matters
# Any other confidential matters
# New members
# New members


===Discussion items (11:30)===
===Wikimedia in context (11:30)===
====Work on media strategy====
''Attendees: board, CEO and some staff members''
====Work on fundraising strategy====
# Workshop facilitated by CEO looking at priorities for the coming year
====Work on IT strategy====
====Work on volunteer strategy====
====Work on annual plan and strategic alignment====


===''Break for lunch (1:00)''===
===''Break for lunch (1:00)''===


===Continuation of discussion items (1:40)===
===Wikimedia in context (continued) (1:40)===


===Board committee reports (2:30)===
===Board committee reports (2:30)===
''Standing agenda items:''
''Attendees: board and CEO''
# Govcom report
# Govcom report ''[none this time]''
# ARC report
# ARC report


===Consent item (2:40) ===
===Consent item (3:20) ===
''Standing agenda item:''
*''These items are hoped to be uncontroversial matters where little debate is needed''
*''These items are hoped to be uncontroversial matters where little debate is needed''
#''[none so far]''
===''Close (3:30)''===


===Other reports (2:45)===
==Sunday==
''Standing agenda items:''
 
*''Note: any requests for a board decision should come via the CE and should be included in the CE's report.''
===Receive reports (10:00)===
*''Note: any requests for a board decision should come via the CEO and should be included in the CEO's report.''
# Technology Committee  
# Technology Committee  
# Education Committee  
# Education Committee  
Line 51: Line 50:
# Wales Organiser
# Wales Organiser
# Grants Committee
# Grants Committee
# Chapman second follow-up [[:File:Final governance audit report, Nov 2014.pdf|governance audit report]]


===Discussion items (3:00)===
===Discussion on reporting to the board (10:15)===
#Chapman second follow-up governance audit report
# What format should reports take, and what does the board need to know?
 
===Discuss look-ahead agenda items for 2015 board meetings (3:15)===
# [[Board meetings#2015 Board meetings]]


===''Close (3:30)''===
===Planning the year ahead (11:00)===
# Discussion of protocols for board/committee meetings and dates for the coming year ([[Board meetings#2015 Board meetings]])


==Sunday==
===Discussion of permanent CEO recruitment (11:30)===
# What sort of CEO should the board be looking for, how will we know when we have found the right candidate?


===Chief Executive reports (10:30)===
===Other (12:20) ===
''Standing agenda items:''
# Financial
##Q3 Accounts
##Agree detailed budget for forthcoming year
# CE quarterly report
# Risks register [deferred until next quarter]
 
===Other (12:50) ===
''Standing agenda items:''
''Standing agenda items:''
# AOB
# AOB
# Date of next meeting
# Date of next meeting


===''Break for lunch (1:00)''===
===''Close of formal business (12:30)''===
===''Break for lunch (12:30)''===


===Board workshop (1:40) ===
===Board workshop (1:15) ===
Following the board meeting there will be a board governance workshop, facilitated by Rosie Chapman, our external governance auditor. Attendees: board and CEO.
''Attendees: board and CEO.''
#Following the board meeting there will be a board governance workshop, facilitated by Rosie Chapman, our external governance auditor.  


===''Close (3:30)''===
===''Close (3:00)''===


[[Category:Board]]
[[Category:Board]]

Revision as of 15:29, 3 December 2014

Agenda for Board meeting at the University Centre, Granta Place, Mill Lane, Cambridge, CB2 1RU. Saturday and Sunday 13/14 December 2014.

Please discuss any suggested changes on the talk page.

Saturday

Housekeeping (10:00)

Standing agenda items:

  1. Apologies for absence
  2. Approval of minutes of the previous meeting
  3. Matters arising not on the agenda
  4. Approval of agenda
  5. Declarations of interest relevant to matters on the agenda

Board in camera session (10:15)

Attendees: board only

  1. Board in camera session

Office in camera session (10:45)

Attendees: board and CEO

  1. Chief Executive confidential reports
  2. Any other confidential matters
  3. New members

Wikimedia in context (11:30)

Attendees: board, CEO and some staff members

  1. Workshop facilitated by CEO looking at priorities for the coming year

Break for lunch (1:00)

Wikimedia in context (continued) (1:40)

Board committee reports (2:30)

Attendees: board and CEO

  1. Govcom report [none this time]
  2. ARC report

Consent item (3:20)

  • These items are hoped to be uncontroversial matters where little debate is needed
  1. [none so far]

Close (3:30)

Sunday

Receive reports (10:00)

  • Note: any requests for a board decision should come via the CEO and should be included in the CEO's report.
  1. Technology Committee
  2. Education Committee
  3. GLAM Committee
  4. Wales Organiser
  5. Grants Committee
  6. Chapman second follow-up governance audit report

Discussion on reporting to the board (10:15)

  1. What format should reports take, and what does the board need to know?

Planning the year ahead (11:00)

  1. Discussion of protocols for board/committee meetings and dates for the coming year (Board meetings#2015 Board meetings)

Discussion of permanent CEO recruitment (11:30)

  1. What sort of CEO should the board be looking for, how will we know when we have found the right candidate?

Other (12:20)

Standing agenda items:

  1. AOB
  2. Date of next meeting

Close of formal business (12:30)

Break for lunch (12:30)

Board workshop (1:15)

Attendees: board and CEO.

  1. Following the board meeting there will be a board governance workshop, facilitated by Rosie Chapman, our external governance auditor.

Close (3:00)

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