Meetings/2009-12-01

Wikimedia UK Board meeting Tuesday 1st November 2009, 8:30pm BST on Skype

Present: Mike Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Tom Holden (TH); Steve Virgin (SV); Tom Dalton (TD)

Apologies: Joseph Seddon (JS); Paul Williams (PW); Zeyi He (ZH) (late arrival)

Note: Please mark your actions with one of the following: * {{done}} if you have completed what was agreed * {{doing}} if you have started doing what was agreed but haven't finished * {{cf}} if you have not yet done what was agreed but will do in the future * {{canc}} if you have not done what was agreed and will not now do it In addition please mark {{discuss}} if the board needs to discuss the action and add it to the agenda of the next meeting.

Meeting location

It was discussed how we could use Skype and also use IRC. For this meeting, it was agreed to do on Skype with messages sent round on IRC. It was agreed to consider GoogleWave next meeting,

Minutes

It was agreed to delay approval of the minutes of the meeting of.

The following items were carried forward:

Matters arising

TH had asked for Google Analytics to be installed as this was an easy way to track the movement of visitors to the site. MP had sent round some stats which were hard to understand. MP said this is not able install anything on uk.wikimedia.org as this is hosted by the Foundation. The conversion ratio between the donate website and actual donations is less than 10%. MP was not happy installing an application that gave a third party.

TD will contact Rand to get statistics.

SV had decided not to do the Hub learning lunch hence why the action was cancelled.

Zeyi joined the meeting

The outstanding actions from the meeting on 20 October were also discussed:

...

Reports

Fundraiser

The Fundraiser report was noted. The amounts include cheques and bank transfers. We are on track to raise around £30,000 and attract around 20 members.

TH mentioned we could send an email round to donors prior to the AGM to generate more members.

TD asked about the press release - one went out on 10 November.

Treasurer

One member (36) was accepted previously at the in person meeting and noted here. Seven new members (37-43) were also approved.

Four more applications have been received where money hasn't yet been received - it was agreed to wait until the cheques had been received.

It was noted that some members are due for renewal.

Secretary

The Secretary's report was noted.

= Chair

The Chair's report was noted.

A press release on free online news was discussed. SV raised concerns about wording - he agreed to edit on the wiki and then AT will email to media contacts.

AT agreed to help out with OTRS.

Initiatives

The Initiatives report was noted. MP agreed to put ZH in touch with some people who he were involved in mass uploads. ZH mentioned that Blackpool was talking about around 1,000 images.

ZH had also had some discussions with the BBC regarding their archives.

MP also mentioned ... [see email]

MP mentioned there are around [xx] images on the culture grid all under Creative Commons (possibly Non-Commercial) which may be able to link into Wikimedia Commons.

Corporate

The Corporate relations report was noted. MP volunteered to follow up the photo donation opportunity.

Volunteers

The Volunteers report was noted.

It was agreed that we would just have one person doing the newsletter but rotate people round. SV agreed to put together a December Newsletter.

Initiatives

BioBlitz

SV suggested we park this for now and he would discuss this with MP to bring forward a proposal for consideration by the board.

Workplace learning lunches

As mentioned, AT and SV are doing the first on Thursday. Other people are interested in having these including BBC Bristol.

Schools project

MP mentioned that it is likely that we will not spend the full start up funds by June 2010.

SV mentioned he is in touch with Red Maids and we could also use Bioblitz to get candidate schools.

MP suggested expanding the project to include universities. It was agreed to discuss with PW.

Britain Loves Wikipedia

MLA - Collections Trust - Culture24

MLA will match fund this. SV offered to help MP sign up museums.

MP suggested we spend the advertising budget on posters, T shirts, tea, coffee.

2010-11 projects

AT suggest that we start thinking now how we spend the money we have already raised. It was suggested

1. 1. Workplace Learning Lunches (SV)
   2. Schools Project (PW)
   3. Britain Loves Wikipedia (MP)
   4. GLAM-WIKI (JS/MP)
   5. 2010-11 projects (AT)
2. AOB
   1. Twitter usage (MP)
3. Date & content of next meeting