2014 Annual General Meeting/planning: Difference between revisions

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(→‎Todo list: expand)
(→‎Todo list: move notices & deadline to a week earlier)
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| Beginning of July
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| Registration
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| Registration page set up
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| Warning notice
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| Include deadline for resolutions
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| Members proposed resolutions to AGM
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| Notice of AGM transmitted by email
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| Include remainder to update address & agenda
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* Include remainder to update address & agenda
* Include request for board candidates
}}
| Tellers & Secretary
| Tellers & Secretary
| [[Articles of Association#26|AoA#26]]
| [[Articles of Association#26|AoA#26]]
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| 18 July
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| Notice of AGM
| Formal notice of AGM
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| [[Articles of Association#6.1|AoA#6.1]]
| [[Articles of Association#6.1|AoA#6.1]], [[Election_Rules#Request_for_candidates|ER]]
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| Notice of Director nomination received
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| Amendment to proposed resolutions received
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| End of July
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| Annual Review ready
| Published in all formats
| SB
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| End of July
| Annual Report ready
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| RS, DJ, Board & Auditor
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| 28-29 July
| Register of members
| Register of members
| {{plainlist|
| {{plainlist|
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| 28-29 July
| 23 July
| Delegate packs
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* Print agenda, feedback sheet
* Prepare delegate packs
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| Office
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| 30 July
| Notice of Directors election transmitted by post
| Notice of Directors election transmitted by post
| Include voting forms & resolutions
| Include voting forms & resolutions
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| AoA#26
| AoA#26
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| 25 July
| Notice of Directors election
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| [[Articles of Association#17.4|AoA#17.4]], [[Election_Rules#Balloting|ER]]
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| 01 August
| End of July
| Notice of Directors election
| Annual Review ready
| Published in all formats
| SB
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| End of July
| Annual Report ready
|
| RS, DJ, Board & Auditor
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|-style="background-color:#FBEFF8"
| 28-29 July
| Delegate packs
| {{plainlist|
* Print agenda, feedback sheet
* Prepare delegate packs
}}
| Office
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| [[Articles of Association#17.4|AoA#17.4]]
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Revision as of 17:54, 13 March 2014

The 2014 Annual General Meeting will be held on Saturday 9 August at 4pm, at a room at the Barbican Centre to be announced.

Todo list

Deadlines Item What By whom Notes Progress
June 2013 Minutes of 2013 AGM Type up and circulate for correction RS Yes check.svg Done
Venue Decide location and book venue Board Yes check.svg Done
Date Decide date and book venue Board Less than 15 months from last AGM Yes check.svg Done
Agenda Outline basic agenda Yes check.svg Done
17 April Annual Review Text written SB
Beginning of May Annual Review Text to designer SB
Beginning of May Auditor's report RS, DJ, Board & Auditor
21 May ARC meeting Endorse Annual Report
26 May Agenda Draft final agenda
26 May Minutes of 2013 AGM Finalise minutes Board
26 May Board proposed resolutions to AGM Trustees
07 June Board meeting
  • Agree agenda
  • Agree minutes
  • Agree resolutions going forward to AGM
  • Agree Annual Review & Annual Report
 Board
27 June Registration Registration page set up Office
27 June Warning notice Include deadline for resolutions Tellers & Secretary
04 July Earliest day for notice of Director nomination to be received AoA#17.3(b)
06 July Members proposed resolutions to AGM
09 July Formal notice of AGM transmitted by email
  • Include remainder to update address & agenda
  • Include request for board candidates
 Tellers & Secretary AoA#26
11 July Formal notice of AGM AoA#6.1, ER
18 July Notice of Director nomination received AoA#17.3(b)
18 July Amendment to proposed resolutions received
21-22 July Register of members
  • Print register of members
  • Print voting forms, agenda, resolutions etc.
  • Envelope stuffing
  • Tellers & Secretary
  • (Office)
23 July Notice of Directors election transmitted by post Include voting forms & resolutions
  • Tellers & Secretary
  • (Office)
 AoA#26
25 July Notice of Directors election AoA#17.4, ER
End of July Annual Review ready Published in all formats SB
End of July Annual Report ready RS, DJ, Board & Auditor
28-29 July Delegate packs
  • Print agenda, feedback sheet
  • Prepare delegate packs
 Office
05 August Delegate packs Print badges for attendees Office
07 August 4pm AGM proxies appointment AoA#11.3
09 August 4pm AGM
09 August 4:30pm AGM quorum Greater of 10 or 10% in person or proxy. (~30) AoA#7
31 October Annual accounts filing with Companies House & circulation to members CA2006#424, CA2006#442
30 November Annual return filing with Charity Commission Include Annual Report & auditor's report CA2011#163
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