2014 Annual General Meeting/planning: Difference between revisions
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| | | 17 April | ||
| [[2014 Annual Review|Annual | | [[2014 Annual Review|Annual Review]] | ||
| Text written | | Text written | ||
| SB | | SB | ||
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|-style="background-color:#FBEFF8" | |-style="background-color:#FBEFF8" | ||
| Beginning of May | | Beginning of May | ||
| Annual | | Annual Review | ||
| Text to designer | | Text to designer | ||
| SB | | SB | ||
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|- | |||
| Beginning of May | |||
| Auditor's report | |||
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| RS, DJ, Board & Auditor | |||
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|-style="background-color:#FBEFF8" | |||
| 21 May | |||
| ARC meeting | |||
| Endorse Annual Report | |||
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| Line 143: | Line 157: | ||
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| End of July | | End of July | ||
| Annual | | Annual Review ready | ||
| Published in all formats | | Published in all formats | ||
| SB | | SB | ||
| Line 150: | Line 164: | ||
|-style="background-color:#FBEFF8" | |-style="background-color:#FBEFF8" | ||
| End of July | | End of July | ||
| Annual | | Annual Report ready | ||
| | | | ||
| RS, DJ, Board & Auditor | | RS, DJ, Board & Auditor | ||
| Line 226: | Line 240: | ||
|- | |- | ||
| 31 October | | 31 October | ||
| Annual accounts to members | | Annual accounts filing with Companies House & circulation to members | ||
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| [http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424], [http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442] | |||
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|-style="background-color:#FBEFF8" | |-style="background-color:#FBEFF8" | ||
| 30 November | | 30 November | ||
| Annual return filing with Charity Commission | | Annual return filing with Charity Commission | ||
| Include Annual Report & auditor's report | |||
| | | | ||
| | | [http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted CA2011#163] | ||
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Revision as of 16:45, 13 March 2014
The 2014 Annual General Meeting will be held on Saturday 9 August at 4pm, at a room at the Barbican Centre to be announced.
Todo list
| Deadlines | Item | What | By whom | Notes | Progress |
|---|---|---|---|---|---|
| June 2013 | Minutes of 2013 AGM | Type up and circulate for correction | RS |  Done
| |
| Venue | Decide location and book venue | Board | Done
| ||
| Date | Decide date and book venue | Board | Less than 15 months from last AGM | Done
| |
| Agenda | Outline basic agenda | Done
| |||
| 17 April | Annual Review | Text written | SB | ||
| Beginning of May | Annual Review | Text to designer | SB | ||
| Beginning of May | Auditor's report | RS, DJ, Board & Auditor | |||
| 21 May | ARC meeting | Endorse Annual Report | |||
| 26 May | Agenda | Draft final agenda | |||
| 26 May | Minutes of 2013 AGM | Finalise minutes | Board | ||
| 26 May | Board proposed resolutions to AGM | Trustees | |||
| 07 June | Board meeting |
|
Board | ||
| Beginning of July | Registration | Registration page set up | Office | ||
| 04 July | Warning notice | Include deadline for resolutions | Tellers & Secretary | ||
| 04 July | Earliest day for notice of Director nomination to be received | AoA#17.3(b) | |||
| 13 July | Members proposed resolutions to AGM | ||||
| 16 July | Notice of AGM transmitted by email | Include remainder to update address & agenda | Tellers & Secretary | AoA#26 | |
| 18 July | Notice of AGM | AoA#6.1 | |||
| 25 July | Notice of Director nomination received | AoA#17.3(b) | |||
| 25 July | Amendment to proposed resolutions received | ||||
| End of July | Annual Review ready | Published in all formats | SB | ||
| End of July | Annual Report ready | RS, DJ, Board & Auditor | |||
| 28-29 July | Register of members |
|
|
||
| 28-29 July | Delegate packs |
|
Office | ||
| 30 July | Notice of Directors election transmitted by post | Include voting forms & resolutions |
|
AoA#26 | |
| 01 August | Notice of Directors election | AoA#17.4 | |||
| 05 August | Delegate packs | Print badges for attendees | Office | ||
| 07 August 4pm | AGM proxies appointment | AoA#11.3 | |||
| 09 August 4pm | AGM | ||||
| 09 August 4:30pm | AGM quorum | Greater of 10 or 10% in person or proxy. (~30) | AoA#7 | ||
| 31 October | Annual accounts filing with Companies House & circulation to members | CA2006#424, CA2006#442 | |||
| 30 November | Annual return filing with Charity Commission | Include Annual Report & auditor's report | CA2011#163 |