Strategy/Archive/WMUK activities and volunteers

This is a draft policy that is open for community consultation until 28th February 2014. If you have comments or suggestions for improvements, please make them on the talk page. The board intends to adopt a finalised strategic plan 2014-2019 at its meeting in March 2014.

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In order that we can reliably measure volunteer activity, and feed that information into our strategic plan, we need to define what we mean when we say WMUK activity or WMUK volunteer. Without clear definitions we run the risk of double-counting both volunteers and events, or perhaps not counting them at all. We also need to be consistent and reasonable when we claim the actions of a certain volunteer are 'attributable to us' in the sense that they can be counted as a contribution to the overall impact we make as a charity. We cannot reasonably claim 'credit' for the impact of all the activities and events we get involved with, nor for the actions of all those with whom we come into contact.

For strategic measurement purposes only we use use these definitions.

WMUK activity

A WMUK activity is an activity or event that is arranged by, carried out, hosted or conducted in conjunction with WMUK, or which WMUK has significantly sponsored or paid for.

An external event or activity is not considered a WMUK activity solely because WMUK employees, contractors, trustees or WMUK-associated volunteers attend or are involved in a non-leading capacity.

WMUK volunteer

A WMUK volunteer is a person who:

• Is carrying out voluntary activities in conjunction with WMUK, or
• Is carrying out a WMUK activity (including attending a WMUK event) in a voluntary capacity.

For the avoidance of doubt, a volunteer does not cease to be a WMUK volunteer merely because he or she:

• Claims expenses from WMUK or any other organization for the activity,
• Has a grant from WMUK or any other organization for the activity, or
• Is an an employee, contractor or trustee of WMUK in respect of some other WMUK activity.

When an employee, contractor or trustee carries out a WMUK activity (including attending a WMUK event) in a voluntary and personal capacity, they are for that activity considered a WMUK volunteer. However:

• An employee or contractor is not considered to be a WMUK volunteer when carrying out any activity in the course of his or her employment or contract.

• A trustee is not considered to be a WMUK volunteer when carrying out any trustee-related activity.