General Committee Charter: Difference between revisions

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== Charter ==
{{historical}}
We can agree here some draft ideas for the charter. I suggest we cover: the aims of the Education Committee; the relationship to the WMUK Board; meetings and communications within the committee; membership; and delegated powers (both decision-making and financial). Any others?
This document sets out the general principles, charter and terms of reference that is applicable to all committees.


Please edit the sections below - this is a wiki!
== Constitution ==
# Committees are sub-committees of the Wikimedia UK Board.
# Committees are established by, and are responsible to, the Board of Wikimedia UK.
# Delegation takes place under [[Articles#Delegation of Directors' powers|Article 21]].


== Aims ==
== Responsibilities ==
# To help provide free educational resources to all;
# Committees may have delegated budget responsibilities up to (£250?).
# To encourage and develop participation of volunteers and staff in educational projects within the scope of Wikimedia UK;
# Committees are responsible for decision-making within their delegated budget.
# To report to and inform the Board of WMUK on educational issues;
# Decisions relating to amounts in excess of the delegated budget amount will be referred to the Board.
# To help disseminate relevant information from the Board of WMUK to anyone interested in education.
# Job descriptions for newly-appointed staff related to the topic of the committee should be approved by the committee
# To develop and grow our network of contacts within the education sector.
# The Committee should submit input into the staff appraisal process for staff that relate to the topic of the Committee
#


== Relationship to the Wikimedia UK Board ==
== Purpose ==
* The Education Committee is a sub-committee of WMUK, established by, and responsible to, the Board of Wikimedia UK.
# Each Committee must have a specific topic to focus on, as decided by the Board.
* The Education Committee will report to WMUK Board regularly through a nominated trustee.
# The scope of the Committee's responsibility for that topic must be clearly defined.
* The Education Committee will advise the WMUK Board on educational issues.
# Each Committee must clearly set out its aims and goals on the page describing the committee.
* The Education Committee will help liaise between stakeholders in the education sector and the WMUK Board.
# General aims of each Committee are:
* The Education Committee will take responsibility for whatever delegated powers the WMUK Board assigns to it.
## To encourage and develop participation of volunteers and staff in the topic of the Committee within the scope of Wikimedia UK;
*
## To report to and inform the Board of WMUK on the topic of the Committee;
## To help disseminate relevant information from the Board of WMUK to anyone interested in the topic of the committee.
## To develop and grow our network of contacts within the sector related to the committee's topic.


== Meetings and Communications ==
== Membership and selection ==
* The Education Committee may meet in person, or by teleconferencing using an agreed medium. {''optionally specify via IRC; phone; Skype, Mumble, etc.?''}
# Committees will consist of at least 5 and no more than 13 members.<ref>Odd numbers have been specified to avoid stand-off situations where equal numbers of committee members support opposing motions</ref>
* Decisions may be taken at meetings or by email or through a page on the WMUK wiki.
# Committees will consist of at least one stakeholder drawn from each of: Trustees; Volunteers; Staff.
* The Committee will elect a Chair to conduct meetings and a Secretary to take minutes. {''optionally "The Wikimedia UK Board will appoint ...", are other functions needed?''}
# Committees should include at least two trustees, such that they follow [[Articles#Delegation of Directors' powers|Article 21.1]].
* Meetings will take place ''as needed/each month/other''.
# Quorum is defined as 50%+1 of the committee membership
*
# Committee members will be appointed by the Wikimedia UK Board.
# Committee members must be members of Wikimedia UK.
# All members of the Committee are full members in their own right, and not delegates of any group.
# Each Committee will have at least two named positions: that of Chair and Secretary.
## The Chair will organise and conduct meetings. They will liaise with the Board to ensure that all relevant topics are appropriately covered in committee meetings.
## The Secretary will record the discussions and decisions made by the committee. They will liaise with the WMUK Board Secretary to ensure that appropriate records are taken, as per [[Articles#Delegation of Directors' powers|Article 21.4]].
# Other positions may be appointed by the Committee as it feels are necessary.


== Membership ==
== Meetings ==
* The Education Committee will consist of at least 6 and no more than 12 members appointed by the Wikimedia UK Board. {other numbers?}
# Committees must meet at least every 3 months.
* The Education Committee will consist of at least one stakeholder drawn from each of: Trustees; Volunteers; Staff.
# Committees may meet in person or virtually (such as via telephone conferencing, IRC, Skype, Mumble or other similar means).
* All members of the Education Committee are full members in their own right, and not delegates of any group.
# Committees should meet in-person at least once per year.
*
# Decisions may be taken at meetings, by email, or through a page on the WMUK wiki, providing that a quorum is present or involved in the decisions.


== Delegated powers ==
== Communication ==
* Possibly some budget headings? e.g. VLE? others?
# Committees must report to WMUK Board regularly. This may take place via:
* General low-level decision-making in cooperation with staff?
## Contributions to the monthly [[reports]]
* Job description for related staff? e.g. Education officer?
## Reports to Board meetings
* Participation in staff appraisal?
## Communications by the Chair to the Board
* to be decided <-- Please fill this in with suggestions
## Communications by the nominated trustee to the Board
*
# Committees will advise the WMUK Board on topical issues relating to its topic.
# Committees will help liaise between stakeholders in the sector of the topic and the WMUK Board.
 
== References ==
{{Reflist}}


[[Category:Committees]]
[[Category:Committees]]

Latest revision as of 09:55, 24 January 2014

Historical
This page is kept as an archival reference.
If you want to raise a point about it, please start a discussion thread on the community forum.

This document sets out the general principles, charter and terms of reference that is applicable to all committees.

Constitution

  1. Committees are sub-committees of the Wikimedia UK Board.
  2. Committees are established by, and are responsible to, the Board of Wikimedia UK.
  3. Delegation takes place under Article 21.

Responsibilities

  1. Committees may have delegated budget responsibilities up to (£250?).
  2. Committees are responsible for decision-making within their delegated budget.
  3. Decisions relating to amounts in excess of the delegated budget amount will be referred to the Board.
  4. Job descriptions for newly-appointed staff related to the topic of the committee should be approved by the committee
  5. The Committee should submit input into the staff appraisal process for staff that relate to the topic of the Committee

Purpose

  1. Each Committee must have a specific topic to focus on, as decided by the Board.
  2. The scope of the Committee's responsibility for that topic must be clearly defined.
  3. Each Committee must clearly set out its aims and goals on the page describing the committee.
  4. General aims of each Committee are:
    1. To encourage and develop participation of volunteers and staff in the topic of the Committee within the scope of Wikimedia UK;
    2. To report to and inform the Board of WMUK on the topic of the Committee;
    3. To help disseminate relevant information from the Board of WMUK to anyone interested in the topic of the committee.
    4. To develop and grow our network of contacts within the sector related to the committee's topic.

Membership and selection

  1. Committees will consist of at least 5 and no more than 13 members.[1]
  2. Committees will consist of at least one stakeholder drawn from each of: Trustees; Volunteers; Staff.
  3. Committees should include at least two trustees, such that they follow Article 21.1.
  4. Quorum is defined as 50%+1 of the committee membership
  5. Committee members will be appointed by the Wikimedia UK Board.
  6. Committee members must be members of Wikimedia UK.
  7. All members of the Committee are full members in their own right, and not delegates of any group.
  8. Each Committee will have at least two named positions: that of Chair and Secretary.
    1. The Chair will organise and conduct meetings. They will liaise with the Board to ensure that all relevant topics are appropriately covered in committee meetings.
    2. The Secretary will record the discussions and decisions made by the committee. They will liaise with the WMUK Board Secretary to ensure that appropriate records are taken, as per Article 21.4.
  9. Other positions may be appointed by the Committee as it feels are necessary.

Meetings

  1. Committees must meet at least every 3 months.
  2. Committees may meet in person or virtually (such as via telephone conferencing, IRC, Skype, Mumble or other similar means).
  3. Committees should meet in-person at least once per year.
  4. Decisions may be taken at meetings, by email, or through a page on the WMUK wiki, providing that a quorum is present or involved in the decisions.

Communication

  1. Committees must report to WMUK Board regularly. This may take place via:
    1. Contributions to the monthly reports
    2. Reports to Board meetings
    3. Communications by the Chair to the Board
    4. Communications by the nominated trustee to the Board
  2. Committees will advise the WMUK Board on topical issues relating to its topic.
  3. Committees will help liaise between stakeholders in the sector of the topic and the WMUK Board.

References

  1. ↑ Odd numbers have been specified to avoid stand-off situations where equal numbers of committee members support opposing motions
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