Voting checks

This policy was approved by the Board on 7 December 2013 under Article 28. (approved revision, subsequent changes) Changes to this policy are subject to board approval, and should be proposed either on the talk page or the Engine room

Approval history: 7 December 2013 - Initial adoption (approved revision)

To provide some level of protection to the charity against 'entryism' (fraudulent voting at elections), the board adopted the following policy in December 2013. Note that this policy is subject to and cannot override the Election Rules which can only be changed by a vote of the charity's members.

Voting checks policy

1. To ensure that the charity has a real address for each member, voting forms will be posted out in hard copy prior to any election, each bearing a unique voting code (different from the membership number).

2. Members voting by post must vote on their official form.

3. Members voting in person at a meeting must vote on their official form. If they have forgotten to bring the form Tellers have discretion to request a proof of address before providing a replacement form.

4. Members can vote electronically (e.g. by email or online, if available) only by quoting the unique voting code.

5. Prior to the election, a check will be made to ensure that multiple voting forms are not being sent to a single address unless the reason for that is known (e.g. several family members who live together).