IT Development/Progress meetings/Minutes 16 July 2013

Updates on Actions from previous meetings

Where outstanding actions were also substantive items on the main agenda they were discussed there

Item No	Assigned to	Action	Update
Outstanding actions from earlier 2013 meetings
1. 210113 - Item 3.1 - Issue Tracking	KB/TM	Work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb.	Doing... Need to agree access control for staff and community
2. 210113 - Item 3.3 - Backups	KB	Research costs of fireproof safe to inform a decision about on and off site back ups	Doing... KB has discussed with RS and problem presented by lack of fixed-safe option. Awaiting advice from insurance re data protection insurance and best options.
3. 210113 Item 3.4.1 - Security Audit	KB	KB to work on some straightforward guidance for trustees as a simple overview/checklist MP to review - perhaps in collaboration with the community or Tech Committee (can certainly draft on-wiki)	Doing... Volunteer and Trustee Security checklist - This is still outstanding. Needs to be shared with new Trustees asap
4. 210113 Item 3.4.1 - Security Audit	KB/TM	Review registration of data protection details in light of changed staffing and systems. KB to factor this in to ongoing security review work with TM.	Doing... Still awaiting finalisation of QRpedia. Review after implementation (roll over action)
5. 280213 Item 2.4 - Updates on Actions	MP	Shut down elements on the server and take a final backup	Done
6. 280213 Item 2.6 - Updates on Actions	KB/TM	Log 'backup manager process for Rackspace' as a job on rt. TM and propose solutions for March meeting.	Done Implementation in progress to be discussed on main agenda
7. 280213 Item 2.13 - Updates on Actions	KB/EE	Catch up in Mid march to discuss implementation times of Civi CRM	Done Implementation progress to be discussed on agenda
May 2013
1. Item 3.1 - Issue Tracking	KB/TM	KB to refer the question to Tech committee 'Should we make bugzilla available to the community to log bugs' - can then provide as recommendation to the board. KB to work on language for the wiki page with TM to introduce people on how to use	Doing... Was agreed by Tech committee. Need to finalise and public overview page for community
2. 210113 - Item 3.3 - Backups	KB	KB review list archives for anything sensitive (i.e. passwords), deal with as necessary (i.e. change passwords) KB to invite identified members of the community interested in Tech Comm issues - Harry Burt, Rich Farnborough, Tom Morris, Charles Matthews, Gordon Joly etc - to tech@ KB to start on-list discussion to decide mailing list policy i.e. open/closed, who to invite, aim of list (what topics) etc. DT to highlight tech work to Lua event attendees on the 19th May	Doing... Need to start on list discussions about remit and post up link on Tech Comm pages
3. Item 3.2 - QRpedia	KB/TM/EE/RB	TM to contact Fasthosts about the migration process and any potential delay in transfer of the DNS EE ask the WMF to host code+tracker, official web page will be put on Meta RB and KB to work on list of users to contact and change in service and inform of date transfer when established.	Doing... All in progress - feedback in main agenda item
4. 210113 Item 3.4.1 - Security Audit	KB/TM	KB to book TM to speak with new staff, possibly in conjunction with visit to set up servers, if not, by Skype or Google hangout KB to schedule ICO day (possibly with Trustees too i.e. before a board meeting?) KB to schedule policy review and audit in September	Doing... Discuss on main agenda
5. 3.5 CiviCRM	KB/EE	KB schedule and complete for w/c 13th May. KB/EE Following this work, plan migration timetable	Doing... Migration timetable has slipped. Discuss on main agenda.
6. Item 3.7 Installation of OTRS/Zendesk	KB/EE	KB to log request in Bugzilla and aim to get this done (installed) by end of May - assign to EE.	Done Implementation in progress to be discussed on main agenda
7. 3.8 Hosting UK Wiki on our server	KB/EE	DT to email James Heilman instead. KB to check if Katie had reached out to Eric about best people at WMF to contact re changes	Done Implementation progress to be discussed on agenda
8. 280213 Item 2.13 - Updates on Actions	KB/EE	KB to circulate email to trustees with proposed catagories and ask for suggests KB to set up a reproting section on uk wiki for end of May '13 TM and EE to send hours break-down to KB to then decide 'what goes where' in terms of agreed categories; then simply input directly into wiki on a monthly basis.	Doing... KB needs to review June agendas, and provide clarification on categories for TM and EE to update section on wiki at month-end
9. Item 3.10 VLE	KB	KB to approach Charles Matthews and work towards requests being logged in Bugzilla or other system if comfortable	Done Implementation progress to be discussed on agenda
10. Item 3.11 Attending Amsterdamn Hackathon	KB/EE/TM	KB to liaise with TM and EE on availability, costs and circulate an email to JD and MP to decide as budget holders	Done EE attended and reported back at the Tech Comm meeting on 20th June