Agenda 13Jul13: Difference between revisions

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'''Agenda for Board meeting on 13-14 July 2013, times TBC.'''
'''Agenda for Board meeting on 13-14 July 2013 9.30am to 6pm.'''
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==Saturday==
==Saturday==
===In Camera session===
9.30am. There will be a brief session in camera at the beginning of the day which we will aim to conclude by 10.30am.


===Board Orientation & Teambuilding===
===Board Orientation & Teambuilding===
(All provisional titles! Suggestions for other topics to cover, or speakers on this, would be very welcome. Certainly preferred to get some non-Board and ideally non-UK perspectives.)
# 10.45am. Coffee and Icebreaking
Orientation to cover;
# 11.00am Wikimedia Foundation, Chapters and Chapters Association: Jan-Bart de Vreede, Wikimedia Foundation Board member
# 9.30am Welcome and Icebreaking (CK)
# 11.30am Wikimedia UK's history, culture and values (MP)
# 10.00am Legal responsibilities of a Trustee (GD)
# 11.50am Wikimedia UK Governance Review - brief summary (CK)
# 10.15am A Brief History of the Wikimedia Movement & Wikimedia UK
# 12.00pm Fundraising, Funds Dissemination - in brief (CK/JD)
## 10.20am History, culture, values, and impact of the Wikipedia projects (MP)
# 12.15pm WMUK's [[Constitution]], with a focus on the [[Finance Policy]] and [[Conflict of Interest policy]]
## 10.30am Wikimedia Foundation, Chapters and Chapters Association: Jan-Bart de Vreede, Wikimedia Foundation Board member
# 12.30pm Lunch
## 10.50am Wikimedia UK's history (MP)
# 13.00pm Working effectively as a Board: CK (channelling Dorothy Dalton)
# 11.00am Coffee
 
# 11.15am Wikimedia UK Governance Review (CK)
 
# 11.30am Understanding Wikimedia UK's finances Finances
===14.00 Strategic planning===
## Global funds - Funds Dissemination - ?
Update on strategic planning process, and planning workshop.
## UK fundraising (CK/JD)
# WMUK's [[Constitution]], with a focus on the [[Finance Policy]] and [[Conflict of Interest policy]]
# Working effectively as a Trustee - (CK - drawing on Dorothy Dalton's book again!)
Teambuilding activities!


===Strategic planning===
===16.00 Board meeting ===
Update on strategic planning process. What steer is needed from the Board about this Autumn's FDC proposal
# Treasurer's Report
Volunteer review paper, or update, might go in here.
# 2012-13 Report and Accounts
# Q1 Financial Report
# Audit and Risk Committee Report


==Sunday==
==Sunday==
Aiming for an early afternoon finish.
Aiming for an early afternoon finish.
===Board meeting===
===10.00 Board meeting===
Agenda:
# Apologies for absence (initially, Greyham).
# Apologies for absence
# Approval of agenda
# Approval of agenda
# Declarations of Interest Relevant to Matters on the Agenda
# Declarations of Interest Relevant to Matters on the Agenda
# Noting [[WikiConference UK 2013/AGM Minutes]] (the board needs to be happy with these minutes, which are to be approved at the next AGM.) [MP]
# Noting [[WikiConference UK 2013/AGM Minutes]] (the board needs to be happy with these minutes, which are to be approved at the next AGM.) [MP]
# Noting Martin Poulter standing down as Associate
# Reports
# Reports
## Chief Executive
## Chief Executive
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### Risk report  
### Risk report  
### Pathways project (current situation with regards [[Minutes_11May13#Wales_Proposal|the 11 May 2013 board decisions and actions]]) (JD). Decision on virement.
### Pathways project (current situation with regards [[Minutes_11May13#Wales_Proposal|the 11 May 2013 board decisions and actions]]) (JD). Decision on virement.
# Board structures
 
===11.00 Coffee===
 
===11.15 Matters arising===
# QRpedia (SC)
# Wikimania 2014 (JD)
# Matters arising from staff reports;
## ODP Macrogrant
## Membership Approvals issue (KB report)
## Revised expenditure proposals for outreach (DC report)
## Volunteer paper
 
===12.15 Governance===
# Review of Governance Review recommendations & implementation
## "Officer" posts and job descriptions
## "Officer" posts and job descriptions
## Co-opted seats: Approach to take, skills gaps remaining identified by Governance Committee
## Co-opted seats: Approach to take, skills gaps remaining identified by Governance Committee
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### [[Governance Committee Charter]]
### [[Governance Committee Charter]]
### Trustee responsible for staff annual reviews
### Trustee responsible for staff annual reviews
# QRpedia (SC)


# Wikimania 2014 (JD)
# [[Advisory Board]] vs [[Board/Fellows and Associates]] (MP)
# [[Advisory Board]] vs [[Board/Fellows and Associates]] (MP)
## Noting Martin Poulter standing down as Associate
 
# ...
# Date and agenda of next meeting
# Date and agenda of next meeting
# Any Other Business
# Any Other Business


===14.00 finish===
[[Category:Meeting agendas]]
[[Category:Meeting agendas]]
[[Category:Board meetings 2013-14|20130713]]
[[Category:Board meetings 2013-14|20130713]]

Revision as of 21:25, 10 July 2013

Agenda for Board meeting on 13-14 July 2013 9.30am to 6pm.

Attendees:

  • Board:
    • Saad Choudri (SC)
    • Greyham Dawes (GD; Treasurer)
    • Ashley van Haeften (Fæ)
    • Chris Keating (CK; Chair)
    • Michael Maggs (MM)
    • Alastair McCapra (AM)
    • Mike Peel (MP; Secretary, backup minutes)
  • Staff:
    • Jon Davies (JD; Chief Exec)
    • (others?)
  • Guests and observers
    • Jan-Bart de Vreede (JV; WMF)
    • (others?)

Saturday

In Camera session

9.30am. There will be a brief session in camera at the beginning of the day which we will aim to conclude by 10.30am.

Board Orientation & Teambuilding

  1. 10.45am. Coffee and Icebreaking
  2. 11.00am Wikimedia Foundation, Chapters and Chapters Association: Jan-Bart de Vreede, Wikimedia Foundation Board member
  3. 11.30am Wikimedia UK's history, culture and values (MP)
  4. 11.50am Wikimedia UK Governance Review - brief summary (CK)
  5. 12.00pm Fundraising, Funds Dissemination - in brief (CK/JD)
  6. 12.15pm WMUK's Constitution, with a focus on the Finance Policy and Conflict of Interest policy
  7. 12.30pm Lunch
  8. 13.00pm Working effectively as a Board: CK (channelling Dorothy Dalton)


14.00 Strategic planning

Update on strategic planning process, and planning workshop.

16.00 Board meeting

  1. Treasurer's Report
  2. 2012-13 Report and Accounts
  3. Q1 Financial Report
  4. Audit and Risk Committee Report

Sunday

Aiming for an early afternoon finish.

10.00 Board meeting

  1. Apologies for absence (initially, Greyham).
  2. Approval of agenda
  3. Declarations of Interest Relevant to Matters on the Agenda
  4. Noting WikiConference UK 2013/AGM Minutes (the board needs to be happy with these minutes, which are to be approved at the next AGM.) [MP]
  5. Noting Martin Poulter standing down as Associate
  6. Reports
    1. Chief Executive
      1. CE report
      2. Traffic light report against plan
      3. Risk report
      4. Pathways project (current situation with regards the 11 May 2013 board decisions and actions) (JD). Decision on virement.

11.00 Coffee

11.15 Matters arising

  1. QRpedia (SC)
  2. Wikimania 2014 (JD)
  3. Matters arising from staff reports;
    1. ODP Macrogrant
    2. Membership Approvals issue (KB report)
    3. Revised expenditure proposals for outreach (DC report)
    4. Volunteer paper

12.15 Governance

  1. Review of Governance Review recommendations & implementation
    1. "Officer" posts and job descriptions
    2. Co-opted seats: Approach to take, skills gaps remaining identified by Governance Committee
    3. Consideration of the proposal to have Vice-Chairs for all Committees
    4. Committee memberships & confirmation of;
      1. Audit and Risk Committee charter
      2. Governance Committee Charter
      3. Trustee responsible for staff annual reviews
  1. Advisory Board vs Board/Fellows and Associates (MP)
  1. Date and agenda of next meeting
  2. Any Other Business

14.00 finish

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