2013 Activity Plan/WikiConference UK 2013: Difference between revisions

From Wikimedia UK
Jump to navigation Jump to search
m (update venue costs)
No edit summary
 
(9 intermediate revisions by 4 users not shown)
Line 1: Line 1:
;Description
{{2013BudgetItem
Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.  
| budgetline  = WikiConference UK 2013
| amount      = 5,200
| responsible  = [[Chief Executive]]
| detail      = yes
| description  = WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.
}}


;Amount
: '''Primary contact''': Daria Cybulska
£5,000


;Budget responsibility
This event is led by the Conference Committee, with support from staff.
Chief Executive
 
Scheduled for Lincoln and hoping to extend over two days.
 
Risk: Overspending is a principal risk.
 
For background information, see:
* [[2012 Activity Plan/WikiConference UK 2012]]


;Budget details
;Budget details
This is a first draft estimate. Some cost may be paid from board / staff travel budget.
This is a draft estimate. Not all entries correspond to this budget, e.g. staff & board travel.
 


:{| class="wikitable"
:{| class="wikitable"
Line 16: Line 25:
! Description !! Amount !! Notes
! Description !! Amount !! Notes
|-
|-
| Venue hire || £525 || Conference Suite and 1 breakout room for full day, with 1 other room reduced hours.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
| Venue hire || £905 || Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday.  (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
|-
| Catering || £535 || Calculated for an estimated number of 50
|-
| Travel for speakers || £327.50 ||
|-
|-
| Catering || £866.70 || Calculated for the venue occupancy limit of 81
| Travel for volunteer organisers (2) || £77.60 ||  
|-
|-
| Travel for staff || £466.80 || Calculated for 7 (6 current + 1 proposed FT) staffs, with 4 sharing a car.
| Accommodation || £1,827 ||  
|-
|-
| Accommodation for staff || £700 || 2 nights with a guesstimate discounted group rate
| Gifts for speakers || £33.59 ||  
|-
|-
| Travel for trustees (6) || £500 ||  
| Gifts and materials for others || £252.03 ||  
|-
|-
| Accommodation for trustees (6) || £600 || 2 nights with a guesstimate discounted group rate
| Meal expenses || £306.18 ||  
|-
|-
| Travel for speakers (assumed 2) || £200 ||  
| Saturday night buffet || £105 ||  
|-
|-
| Accommodation for speakers (assumed 2) || £100 ||  
| Sunday morning tour || £50 ||  
|-
|-
| Travel for volunteer organisers (2) || £55 ||  
| Sunday afternoon tour || £77 ||  
|-
|-
| Accommodation for volunteer organisers (1) || £100 || 2 nights with a guesstimate discounted group rate
| '''Sub total''' || '''£4,495.90''' ||  
|-
|-
| Gifts for speakers || £150 || Based on last year
| Travel for staff || £515 || Estimated
|-
|-
| Gifts and materials for others || £250 || Based on last year
| Travel for trustees (6) || £590 || Estimated
|-
|-
| Per diems || £630 || For staffs & trustees
| '''Total''' || '''£5,600.90''' ||
|-
|-
| '''Total''' || '''£5,143.50''' ||
|}
|}


The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.  
41 attended making the draft per capita cost £137.


;Timetable for activities
;Timetable for activities
8 June 2013 at Lincoln College Deans Sport and Leisure Centre.
8&9 June 2013 at Lincoln College Deans Sport and Leisure Centre.


;Success Criteria
;Success Criteria
Line 63: Line 75:


[[Category:WikiConference UK 2013]]
[[Category:WikiConference UK 2013]]
[[Category:2013 Activity Plan]]

Latest revision as of 15:54, 27 June 2013

WikiConference UK 2013

Amount: £5,200 Budget holder: Chief Executive Board approved summary

WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.

Primary contact: Daria Cybulska

This event is led by the Conference Committee, with support from staff.

Scheduled for Lincoln and hoping to extend over two days.

Risk: Overspending is a principal risk.

For background information, see:

Budget details

This is a draft estimate. Not all entries correspond to this budget, e.g. staff & board travel.

Description Amount Notes
Venue hire £905 Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering £535 Calculated for an estimated number of 50
Travel for speakers £327.50
Travel for volunteer organisers (2) £77.60
Accommodation £1,827
Gifts for speakers £33.59
Gifts and materials for others £252.03
Meal expenses £306.18
Saturday night buffet £105
Sunday morning tour £50
Sunday afternoon tour £77
Sub total £4,495.90
Travel for staff £515 Estimated
Travel for trustees (6) £590 Estimated
Total £5,600.90

41 attended making the draft per capita cost £137.

Timetable for activities

8&9 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria
  • Significant number of Wikimedia UK members and supporters attend.
  • Good programme of discussions and presentations.
  • Participants feel they have had a good day and are encouraged to continue volunteering.
  • Comes in on budget.
Risks
  • Low attendance.
  • Arrangements on day inadequate.
  • Over-budget.
  • Lack of purpose and harmony amongst attendees.
Retrieved from "https://dev.wikimedia.org.uk/w/index.php?title=2013_Activity_Plan/WikiConference_UK_2013&oldid=41355"