2013 Activity Plan/WikiConference UK 2013: Difference between revisions

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;Description
{{2013BudgetItem
Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference.
| budgetline  = WikiConference UK 2013
| amount      = 5,200
| responsible  = [[Chief Executive]]
| detail      = yes
| description  = WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.
}}


;Amount
: '''Primary contact''': Daria Cybulska
£5,000


;Budget responsibility
This event is led by the Conference Committee, with support from staff.
TBC
 
Scheduled for Lincoln and hoping to extend over two days.
 
Risk: Overspending is a principal risk.
 
For background information, see:
* [[2012 Activity Plan/WikiConference UK 2012]]


;Budget details
;Budget details
This is a first draft estimate. Some cost may be paid from board / staff travel budget.
This is a draft estimate. Not all entries correspond to this budget, e.g. staff & board travel.
 


:{| class="wikitable"
:{| class="wikitable"
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! Description !! Amount !! Notes
! Description !! Amount !! Notes
|-
|-
| Venue hire || £525 || Conference Suite and 1 breakout room for full day, with 1 other room reduced hours.
| Venue hire || £905 || Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
|-
| Catering || £535 || Calculated for an estimated number of 50
|-
| Travel for speakers || £327.50 ||
|-
|-
| Catering || £866.70 || Calculated for the venue occupancy limit of 81
| Travel for volunteer organisers (2) || £77.60 ||  
|-
|-
| Travel for staff || £466.80 || Calculated for 7 (6 current + 1 proposed FT) staffs, with 4 sharing a car.
| Accommodation || £1,827 ||  
|-
|-
| Accommodation for staff || £800 || 2 nights with a guesstimate discounted group rate
| Gifts for speakers || £33.59 ||  
|-
|-
| Travel for trustees || £500 ||  
| Gifts and materials for others || £252.03 ||  
|-
|-
| Accommodation for trustees || £600 || 2 nights with a guesstimate discounted group rate
| Meal expenses || £306.18 ||  
|-
|-
| Travel for speakers || £200 ||  
| Saturday night buffet || £105 ||  
|-
|-
| Accommodation for speakers || £100 ||  
| Sunday morning tour || £50 ||  
|-
|-
| Travel for volunteer organisers || £55 ||  
| Sunday afternoon tour || £77 ||  
|-
|-
| Accommodation for volunteer organisers || £100 || 2 nights with a guesstimate discounted group rate
| '''Sub total''' || '''£4,495.90''' ||  
|-
|-
| Gifts for speakers || £150 || Based on last year
| Travel for staff || £515 || Estimated
|-
|-
| Gifts and materials for others || £250 || Based on last year
| Travel for trustees (6) || £590 || Estimated
|-
|-
| Per diems || £630 || For staffs & trustees
| '''Total''' || '''£5,600.90''' ||
|-
|-
| '''Total''' || '''£5,243.50''' ||
|}
|}


41 attended making the draft per capita cost £137.


;Timetable for activities
;Timetable for activities
8 June 2013 at Lincoln College Deans Sport and Leisure Centre.
8&9 June 2013 at Lincoln College Deans Sport and Leisure Centre.


;Success Criteria
;Success Criteria
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[[Category:WikiConference UK 2013]]
[[Category:WikiConference UK 2013]]
[[Category:2013 Activity Plan]]

Latest revision as of 15:54, 27 June 2013

WikiConference UK 2013

Amount: £5,200 Budget holder: Chief Executive Board approved summary

WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.

Primary contact: Daria Cybulska

This event is led by the Conference Committee, with support from staff.

Scheduled for Lincoln and hoping to extend over two days.

Risk: Overspending is a principal risk.

For background information, see:

Budget details

This is a draft estimate. Not all entries correspond to this budget, e.g. staff & board travel.

Description Amount Notes
Venue hire £905 Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering £535 Calculated for an estimated number of 50
Travel for speakers £327.50
Travel for volunteer organisers (2) £77.60
Accommodation £1,827
Gifts for speakers £33.59
Gifts and materials for others £252.03
Meal expenses £306.18
Saturday night buffet £105
Sunday morning tour £50
Sunday afternoon tour £77
Sub total £4,495.90
Travel for staff £515 Estimated
Travel for trustees (6) £590 Estimated
Total £5,600.90

41 attended making the draft per capita cost £137.

Timetable for activities

8&9 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria
  • Significant number of Wikimedia UK members and supporters attend.
  • Good programme of discussions and presentations.
  • Participants feel they have had a good day and are encouraged to continue volunteering.
  • Comes in on budget.
Risks
  • Low attendance.
  • Arrangements on day inadequate.
  • Over-budget.
  • Lack of purpose and harmony amongst attendees.
Retrieved from "https://dev.wikimedia.org.uk/w/index.php?title=2013_Activity_Plan/WikiConference_UK_2013&oldid=41355"