Minutes 8Jun13b: Difference between revisions
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13/14 July meeting to include some orientation and team building. | 13/14 July meeting to include some orientation and team building. | ||
Alastair identified movement history and structure as a priority for his induction. | Alastair identified movement history and structure as a priority for his induction. | ||
Confidential item started at 17:58 ended 18:15 | Confidential item started at 17:58 ended 18:15 | ||
==Assignment of officials== | |||
GD continued as Treasurer | GD continued as Treasurer | ||
CK announced that he would be standing down as chair by end of year. | CK announced that he would be standing down as chair by end of year. | ||
MP | |||
MP announced he would be standing down as Secretary later in the year. | |||
Fae suggested that the role of Vice Chair had value and should be retained. | Fae suggested that the role of Vice Chair had value and should be retained. | ||
CK suggested that the obvious gaps included lack of women, Saad said he was aware of some possibilities | |||
GD suggested that names be given to the Governance | CK suggested that the obvious gaps included lack of women, Saad said he was aware of some possibilities. | ||
GD suggested that names be given to the Governance Committee. | |||
Fae suggested that appointing people who had been clearly defeated at election would be inappropriate | Fae suggested that appointing people who had been clearly defeated at election would be inappropriate | ||
Fae proposed and Saad seconded reappointment of Sec, Treasurer and Chair. | |||
Fae proposed and Saad seconded reappointment of Sec, Treasurer and Chair. Unanimously agreed. | |||
Governance committee to consider appointment of Vice Chair and cooptions | |||
Governance CK, MP, GD reappointed and Michael Maggs added and committee to be reviewed in July | Governance CK, MP, GD reappointed and Michael Maggs added and committee to be reviewed in July | ||
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MP reminded people of the Declarations of interest policy and declarations | MP reminded people of the Declarations of interest policy and declarations | ||
Bank | ==Bank account signatories== | ||
MM to replace | MM to replace DT on reserves account | ||
Reallocation of budgetholders | ==Reallocation of budgetholders== | ||
DT to remain as a budget holder | |||
Audit and risk to budgetholder responsibilities | Audit and risk to budgetholder responsibilities | ||
Items over £5,000 | ==Items over £5,000== | ||
£8,273.99 to Natural History Museum re WIR | £8,273.99 to Natural History Museum re WIR | ||
Approved | {{Approved}} without objection | ||
Chapter representatives in HongKong - Wikimania 7/11 August | Chapter representatives in HongKong - Wikimania 7/11 August | ||
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CK, SC plus Alastair going as WMUK board members | CK, SC plus Alastair going as WMUK board members | ||
==Briefing from former trustees== | |||
DT to conduct this offline | |||
Wikimania 2014 | ==Wikimania 2014== | ||
Garfield and Ellie coming to UK 29th July and hopefully will book the Barbican for the WMF - £250,000 - City of London may contribute | Garfield and Ellie coming to UK 29th July and hopefully will book the Barbican for the WMF - £250,000 - City of London may contribute | ||
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Donations might need to go through WMUK as a registered charity | Donations might need to go through WMUK as a registered charity | ||
Future meetings | ==Future meetings== | ||
CK planned for quarterly weekend meetings and interim telephone meetings. | CK planned for quarterly weekend meetings and interim telephone meetings. | ||
Revision as of 12:58, 12 June 2013
Minutes of the board meeting held from 17:42 to 19:07 on 8 June 2013 at Deans Sport and Leisure Centre at Lincoln College following the WMUK AGM 2103.
Attendees
Meeting started at 17:42
Trustees:
- Chris Keating [CK](Chair)
- Mike Peel [MP] (Secretary)
- Saad Choudri [SC]
- Greyham Dawes [GD]
- Michael Maggs [MM]
- Alastair McCapra [AM]
- Ashley Van Haeften [Fae]
Staff:
- Jonathan Cardy [JC] (minuting)
- Daria Cybulska [DC]
- Jon Davies [JD]
Other members:
- James Knight
- Doug Taylor
Apologies for absence
There were no apologies.
Approval of agenda
Proposed agenda agreed.
Noting the election of the new Board
Election of new board noted.
Vote of thanks to retiring board, tellers, and AGM speakers
Induction
Reading list:
GD explained core reading list constitution, chapter on directors duties, NCVO guidebook.
Board orientation & teambuilding - invitation for a day in the office
13/14 July meeting to include some orientation and team building.
Alastair identified movement history and structure as a priority for his induction.
Confidential item started at 17:58 ended 18:15
Assignment of officials
GD continued as Treasurer
CK announced that he would be standing down as chair by end of year.
MP announced he would be standing down as Secretary later in the year.
Fae suggested that the role of Vice Chair had value and should be retained.
CK suggested that the obvious gaps included lack of women, Saad said he was aware of some possibilities.
GD suggested that names be given to the Governance Committee.
Fae suggested that appointing people who had been clearly defeated at election would be inappropriate
Fae proposed and Saad seconded reappointment of Sec, Treasurer and Chair. Unanimously agreed.
Governance committee to consider appointment of Vice Chair and cooptions
Governance CK, MP, GD reappointed and Michael Maggs added and committee to be reviewed in July
Audit and Risk
GD, Fae reappointed Alastair replacing Doug.
CK proposed SC seconded unaimous decision
Tech committee MP to continue
Education committee Saad replaces Doug
MP reminded people of the Declarations of interest policy and declarations
Bank account signatories
MM to replace DT on reserves account
Reallocation of budgetholders
DT to remain as a budget holder
Audit and risk to budgetholder responsibilities
Items over £5,000
£8,273.99 to Natural History Museum re WIR
APPROVED without objection
Chapter representatives in HongKong - Wikimania 7/11 August
KC, JD plus 7 volunteers
MP going as an FDC rep
CK, SC plus Alastair going as WMUK board members
Briefing from former trustees
DT to conduct this offline
Wikimania 2014
Garfield and Ellie coming to UK 29th July and hopefully will book the Barbican for the WMF - £250,000 - City of London may contribute
Rest may be circa £150,000 - £200,000
GD queried budget
CK explained that WMF would treat Wikimania and WMUK annual bid as two separate things
James explained that WMF want to run major transactions through their accounts.
Donations might need to go through WMUK as a registered charity
Future meetings
CK planned for quarterly weekend meetings and interim telephone meetings.
MP advocated planning to be longer meetings
Non-London meetings need to be where there is good Public transport
Meeting closed at 19:07