2013 Programme progress

This is a draft document.

This page sets out the implementation of Wikimedia UK's budget and plan of activities for our financial period of 1 Feb 2013 to 31 Jan 2014. The budget lines, amounts and responsible individuals that describe Wikimedia UK's activities through this financial year are set in the 2013 budget; this page gives a more detailed description of what those budget lines incorporate; the timetable for its implementation; and any risks in achieving it and the anticipated cost breakdown.

Changes to the budget allocations, and budget holders, are subject to board approval. Budget holders may change the plans within their allocated budgets to reflect changing circumstances, but the board must be given notice of any significant changes (exceeding £500). This page will be kept up to date so that everyone can be aware of what is happening.

Income

The total estimate of incoming funds is £743,000.

Local funding

Direct Debit Donations

Amount:	£270,000	Responsible:	Fundraiser	Board approved summary

Gift aid, membership fees, interest and one-off donations

Amount:	£30,000	Responsible:	Chief Exec	Board approved summary

Underspend from 2012-13 carried forward

Amount:	£111,000	Responsible:	Chief Exec	Board approved summary

Global funding

Wikimedia Foundation FDC grant

Amount:	£330,000	Responsible:	Chief Exec	Board approved summary

Expenditure

Toolserver

Amount:	£10,000	Budget holder:	Mike Peel	Board approved summary

We will continue to support the Wikimedia Toolserver, which is operated by Wikimedia Deutschland, throughout this financial period. The Toolserver is widely used by the Wikimedia community to enable automated editing, statistics and other tools to keep Wikipedia running smoothly. This support will be provided via a grant to Wikimedia Deutschland.

Primary contact: Mike Peel

The Wikimedia Foundation is currently establishing the Wikimedia Labs (WL), which will incorporate the role of the current Toolserver. However, the WL currently do not have the technical capacity to host the projects that are currently operating on the Toolserver. As such, this grant helps ensure that the facilities provided by the Toolserver will continue throughout this WMUK financial year.

We will ensure that our two contract developers pay due attention to the work carried out by the Toolserver project.

For background information based on expenditure in previous years, please see:

• 2012 Activity Plan/Toolserver.

Europeana mass upload tool project

Amount:	£60,000	Budget holder:	Fæ	Board approved summary

We are supporting the development of a Toolserver/MediaWiki extension that provides the facility to upload media files en mass to the Wikimedia projects - specifically content that is provided via content partnerships from partner organisations. The development of this extension is being led by Europeana, and is being financially supported by the budgets of other Wikimedia chapters, and is also being supported by the Wikimedia Foundation to ensure that the resulting code is deployed on the Wikimedia projects.

This is a strategically important project on the basis that it aims to remove the bottleneck constraining the expansion of Wikimedia Commons that is due to the lack of an appropriate facility to upload and appropriately categorize significant quantities of media files (i.e. upload batches in excess of 100 files) to the project. This project was started in 2012, and is expected to conclude in 2014 with the successful deployment of the extension to the Wikimedia projects.

Primary contact: Fae

We are supporting the development of a Toolserver/MediaWiki extension that provides the facility to upload media files en mass to the Wikimedia projects - specifically content that is provided via content partnerships from partner organisations. The development of this extension is being led by Europeana, and is being financially supported by the budgets of Wikimedia France, Wikimedia Nederlands and Wikimedia Deutschland, and is also being supported by the Wikimedia Foundation to ensure that the resulting code is deployed on the Wikimedia projects.

This is a strategically important project on the basis that it aims to remove the bottleneck constraining the expansion of Wikimedia Commons that is due to the lack of an appropriate facility to upload and appropriately categorize significant quantities of media files (i.e. upload batches in excess of 100 files) to the project.

This project was started in 2012, and is expected to conclude in 2014 with the successful deployment of the extension to the Wikimedia projects. Fae is the Board's representative on the steering committee, and as such has responsibility for providing reports and financial recommendations to the WMUK board on this topic.

Our initial commitment was for €160,000, (approx £131,200) over two years. We estimate that we will have contributed £31,609 so far leaving a residue of £99,591. Given our reduced budget and the real possibility the project may be scaled down we are proposing a commitment of £60,000.

The risk to WMUK is that the project does not proceed if other chapters currently encountering financial uncertainty decided to withdraw. This could mean the project will not have made any progress and the funds to date wasted.

WikiConference UK 2013

Amount:	£5,200	Budget holder:	Chief Executive	Board approved summary

WikiConference UK 2013 will combine our Annual General Meeting with general conference consisting of a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. It will be held outside of London.

Primary contact: Daria Cybulska

Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.

Scheduled for Lincoln and hoping to extend over two days.

Risk: Overspending is a principal risk.

For background information, see:

• 2012 Activity Plan/WikiConference UK 2012

Budget details

This is a draft estimate. Staff and board travel&accommodation will be covered from a separate budget (confirmed with JD on 18/2/13)

Description	Amount	Notes
Venue hire	£855	Conference Suite and 2 breakout room for Saturday, with breakout room for Sunday. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h)
Catering	£642	Calculated for an estimated number of 60
Travel for staff	£727	Calculated for 9 staffs, with 4 sharing a rented car.
Travel for trustees (6)	£580.75
Travel for speakers (assumed 2)	£200
Travel for volunteer organisers (2)	£155.50
Accommodation	£1664
Gifts for speakers	£150	Based on last year
Gifts and materials for others	£250	Based on last year
Per diems	£630	For staffs & trustees
Morning tour	£51
Afternoon tour	£110
Total	£6,025.25

The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.

Timetable for activities

8 June 2013 at Lincoln College Deans Sport and Leisure Centre.

Success Criteria

• Significant number of Wikimedia UK members and supporters attend.
• Good programme of discussions and presentations.
• Participants feel they have had a good day and are encouraged to continue volunteering.
• Comes in on budget.

Risks

• Low attendance.
• Arrangements on day inadequate.
• Over-budget.
• Lack of purpose and harmony amongst attendees.