Conference Committee/Planning meeting 5: Difference between revisions
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*'''Where?:''' Mumble, server wikipediamumble.moonflare.com, channel wikimedia-uk-confcom | |||
*'''When?:''' 26th August 2012 1400hrs BST | |||
*'''Minutes:''' [[/Minutes]] | |||
==Attendance== | |||
==Actions from last meeting== | ==Actions from last meeting== | ||
| Line 8: | Line 13: | ||
==Agenda== | ==Agenda== | ||
*Wikimania bid: | |||
**Update on progress from ES | |||
***Our plan for the conference is largely unchanged from that of our 2013 bid. | |||
***We have one quote from a PCO (LF) and we're working on getting others. The first quote involved payment before the bid is won, as a lot of the work is front loaded. We may be able to find one that's willing to only take a success fee, but NB LF is non-profit. | |||
***We're putting together a detailed web and print sponsorship pack, including inspirational videos including Jimmy Wales, Boris Johnson, Stephen Fry. | |||
***We're working with London First and WMUK to create a fundraising strategy. We have a number of soft sponsorship commitments that are in place and keen but we need to get back to them with a termsheet and a committed programme. | |||
**Community involvement in bid | |||
**Review of decisions made by the working group | |||
**Contract from London First | |||
***Discussion over necessity of contracting LF or any third party | |||
***Discussion of competing bids | |||
***Discussion of cost of contracting a third party | |||
**What expertise do we have in-house? | |||
**What expertise do we lack, and what is the best way to rectify this? | |||
*WikiConference UK 2013: | *WikiConference UK 2013: | ||
**Process for determining host city | **Process for determining host city | ||
| Line 17: | Line 38: | ||
**Wikimania 2014 working group | **Wikimania 2014 working group | ||
**Pattern of Confcom meetings/date for next meeting | **Pattern of Confcom meetings/date for next meeting | ||
*[[Agenda 8Sep12|September board meeting]]: | |||
**ConfCom, given its status (as of the alst baord meeting) as a WMUK subcommittee, is expected to prepare a report to the WMUK board ([[Reports 8Sep12]]). | |||
*AOB | *AOB | ||
*Next meeting? | *Next meeting? | ||
*Wikipedia Takes Coventry? | *Wikipedia Takes Coventry? | ||
==Minutes== | |||
==Actions== | |||
[[Category:Conference Committee meetings]] | |||
Latest revision as of 18:18, 1 May 2013
|
- Where?: Mumble, server wikipediamumble.moonflare.com, channel wikimedia-uk-confcom
- When?: 26th August 2012 1400hrs BST
- Minutes: /Minutes
Attendance
Actions from last meeting
- EdSaperia to discuss treasury with KTC
- Tom Morris to Contact Harej (James Hare) re WMF support to DC2012, esp timing (when did they find out the WMF pledge?)
- Tom Morris to Contact Harej (James Hare) re WMF support for DC bid
- EdSaperia to contact Jon Davies about WMUK support for London bid
Agenda
- Wikimania bid:
- Update on progress from ES
- Our plan for the conference is largely unchanged from that of our 2013 bid.
- We have one quote from a PCO (LF) and we're working on getting others. The first quote involved payment before the bid is won, as a lot of the work is front loaded. We may be able to find one that's willing to only take a success fee, but NB LF is non-profit.
- We're putting together a detailed web and print sponsorship pack, including inspirational videos including Jimmy Wales, Boris Johnson, Stephen Fry.
- We're working with London First and WMUK to create a fundraising strategy. We have a number of soft sponsorship commitments that are in place and keen but we need to get back to them with a termsheet and a committed programme.
- Community involvement in bid
- Review of decisions made by the working group
- Contract from London First
- Discussion over necessity of contracting LF or any third party
- Discussion of competing bids
- Discussion of cost of contracting a third party
- What expertise do we have in-house?
- What expertise do we lack, and what is the best way to rectify this?
- Update on progress from ES
- WikiConference UK 2013:
- Process for determining host city
- Budget for venue hire
- Internal:
- Membership/leadership of the committee
- New chair?
- Wikimania 2014 working group
- Pattern of Confcom meetings/date for next meeting
- Membership/leadership of the committee
- September board meeting:
- ConfCom, given its status (as of the alst baord meeting) as a WMUK subcommittee, is expected to prepare a report to the WMUK board (Reports 8Sep12).
- AOB
- Next meeting?
- Wikipedia Takes Coventry?