Agenda 11May13: Difference between revisions

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== Agenda ==
== Agenda ==
# Board business (CK)
===09.45 Housekeeping===
## Apologies for absence (CK)
# Apologies for absence (CK)
## Declarations of interest regarding matters on the agenda (CK)
# Declarations of interest regarding matters on the agenda (CK)
## Membership approvals (MP)
# Membership approvals (MP)
## Confirmation of decisions made since the last board meeting:
# Confirmation of decisions made since the last board meeting:
### {{office|Decisions/New_Members_(10_April_2013)|To approve 8 new members of Wikimedia UK.}} (For: MP, CK, GD, DT. Against: Fæ)
## {{office|Decisions/New_Members_(10_April_2013)|To approve 8 new members of Wikimedia UK.}} (For: MP, CK, GD, DT. Against: Fæ)
## [[Reports 11May13/Minutes review|Approval of minutes]] (MP)
# [[Reports 11May13/Minutes review|Approval of minutes]] (MP)
## [[Reports 11May13|Trustee reports]] (CK)
 
## Motions for AGM (hard deadline 15 May)
===10.00 Reports===
# Activity and financial status (JD)
# Chief Executive's Report
## Reporting against the [[2013 Activity Plan]] for Q1 2013 (JD)
## Reporting against the [[2013 Activity Plan]] for Q1 2013 (JD)
## [[2013 Activity Plan/Proposed revision|Proposed revision to the Activity Plan]] (JD)
## [[2013 Activity Plan/Proposed revision|Proposed revision to the Activity Plan]] (JD)
## Strategy development
## QRpedia
# Chair's Report
##Review of progress in Governance Review implementation
# Treasurer's Report
## Financial report for Q1 2013 (JD/GB)
## Financial report for Q1 2013 (JD/GB)
## Annual Report and Accounts for the year ending 31 Jan 2013 (GD)
## Annual Report and Accounts for the year ending 31 Jan 2013 (GD)
## Structure for Quarterly Financial Management Reports (GD)
# Governance Committee Report
# Policies (MP)
# Audit & Risk Committee report
## Review of adherence to the [[Volunteer Policy]] (JD)
## Risk review against reporting framework
## [http://uk.wikimedia.org/w/index.php?title=Trustee_Code_of_Conduct%2FProposed_revision&diff=38155&oldid=38154 Proposed revision of the Trustee Code of Conduct] (MP)
# [[Reports 11May13|Trustee reports]] (CK)
## Proposed [[Privacy Policy]]
# Wikimedia Chapter's Association
# Strategy (CK)
 
## Risk report
===11.30 Coffee===
## Progress on strategy development
 
# Staff management (JD)
===11.45 Policy Revision===
## Chief Exec report (JD)
# [http://uk.wikimedia.org/w/index.php?title=Trustee_Code_of_Conduct%2FProposed_revision&diff=38155&oldid=38154 Proposed revision of the Trustee Code of Conduct] (MP)
# In-camera Board session (MP)
# Proposed [[Privacy Policy]]
# AOB
# Structure for Quarterly Financial Management Reports (GD)
# Date of next meeting
 
## [[Agenda 8Jun13]]
===12.15 Motions for 2013 AGM===
(Somebody please draft some)
 
===12.45 Lunch===
 
===13.30 Volunteers ===
# Review of adherence to the [[Volunteer Policy]] (JD)
 
===14.15 Board procedures===
# Discussion about two points in particular
## On-wiki voting procedure
## Minute-taking and transparencyy
## Action tracking
 
===15.00 Coffee===
 
===15.15 Fundraising===
Discussion regarding future Wikimedia UK fundraising
 
===16.00 Board agendas forward look===
# [[Agenda 8Jun13]] (MP)
# Future Board agendas and meeting structure
 
===17.00 In-camera Board session===
 
 
 


[[Category:Board meetings 2012-13|20130511]]
[[Category:Board meetings 2012-13|20130511]]
[[Category:Meeting agendas]]
[[Category:Meeting agendas]]

Revision as of 18:26, 24 April 2013

This will be an in-person meeting of the Board at 09:00-17:00 on Saturday 11 May 2013. It will take place in London, in meeting room 2 at the Office.

Expected attendees

Trustees (voting):

  • Chris Keating [CK] (Chair)
  • Mike Peel [MP] (Secretary; backup minutes)
  • Doug Taylor [DT]
  • Saad Choudri [SC]
  • Greyham Dawes [GD]
  • Ashley van Haeften [Fæ]

Staff (non-voting):

  • Jon Davies [JD] (CE)
  • Richard Symonds [RS] (Minutes)

Agenda

09.45 Housekeeping

  1. Apologies for absence (CK)
  2. Declarations of interest regarding matters on the agenda (CK)
  3. Membership approvals (MP)
  4. Confirmation of decisions made since the last board meeting:
    1. To approve 8 new members of Wikimedia UK. (For: MP, CK, GD, DT. Against: Fæ)
  5. Approval of minutes (MP)

10.00 Reports

  1. Chief Executive's Report
    1. Reporting against the 2013 Activity Plan for Q1 2013 (JD)
    2. Proposed revision to the Activity Plan (JD)
    3. Strategy development
    4. QRpedia
  2. Chair's Report
    1. Review of progress in Governance Review implementation
  3. Treasurer's Report
    1. Financial report for Q1 2013 (JD/GB)
    2. Annual Report and Accounts for the year ending 31 Jan 2013 (GD)
  4. Governance Committee Report
  5. Audit & Risk Committee report
    1. Risk review against reporting framework
  6. Trustee reports (CK)
  7. Wikimedia Chapter's Association

11.30 Coffee

11.45 Policy Revision

  1. Proposed revision of the Trustee Code of Conduct (MP)
  2. Proposed Privacy Policy
  3. Structure for Quarterly Financial Management Reports (GD)

12.15 Motions for 2013 AGM

(Somebody please draft some)

12.45 Lunch

13.30 Volunteers

  1. Review of adherence to the Volunteer Policy (JD)

14.15 Board procedures

  1. Discussion about two points in particular
    1. On-wiki voting procedure
    2. Minute-taking and transparencyy
    3. Action tracking

15.00 Coffee

15.15 Fundraising

Discussion regarding future Wikimedia UK fundraising

16.00 Board agendas forward look

  1. Agenda 8Jun13 (MP)
  2. Future Board agendas and meeting structure

17.00 In-camera Board session

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