IT Development/Progress meetings/Minutes 28 Feb 2013: Difference between revisions

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==Attending==
#KB - Katherine Bavage (User:Katherine Bavage (WMUK)
#MP - Mike Peel (User:Mike Peel)
#DT - Doug Taylor (User:RexxS)
#EE - Emmanuel Engelhart (User:Kelson)
#TM - Tom Morton (USer:ErrantX)
===Apologies===
None
==Update on Actions from previous meeting==
{| class="wikitable"  
{| class="wikitable"  
! scope="col" | Item No
! scope="col" | Item No
! scope="col" | Action
! scope="col" | Action
! scope="col" | Assigned to
! scope="col" | Assigned to
! scope="col" | Completed
! scope="col" | Update
|-
|-
| 1. Item 2 - Progress Update || KB to remind Staff and Trustees need to report slow page loading for EE/TD to address bugs. || KB || -
| 1. Item 2 - Progress Update || KB to remind Staff and Trustees need to report slow page loading for EE/TD to address bugs. || KB || {{not done}} - KB agreed to progress by end of March 2013
|-
|-
| 2. Item 2 || EE/TM to update page on UK Wiki to note change in capacity of server || EE/TM || {{done}}
| 2. Item 2 || EE/TM to update page on UK Wiki to note change in capacity of server || EE/TM || {{done}}
|-
|-
| 4. Item 2 || KB to ensure in future a cost/benefit review of server arrangements undertaken and presented to Tech Committee for consideration following discussion of options.|| KB || -
| 3. Item 2 || KB to ensure in future a cost/benefit review of server arrangements undertaken and presented to Tech Committee for consideration following discussion of options.|| KB || {{not done}} - KB agreed to progress by end of March 2013
|-  
|-  
| 5. Item 2 || MP to pass appropriate details for moving the DNS onto UKreg to TM || MP || {{done}} TM has access to details on the server; control of ukreg account has been passed to KB.
| 4. Item 2 || MP to pass appropriate details for moving the DNS onto UKreg to TM || MP || {{done}} TM has access to details on the server; control of ukreg account has been passed to KB. All DNS are now migrated to
UKreg and therefore WMUK server.
:{{red| ACTION}} KB to update name of the organisation.
:{{red| ACTION}}: MP to shut down elements on the server and take a final backup.
:{{red| ACTION}}: MP to log an rt ticket re problem with GLAMwiki. org.
|-  
|-  
| 6. Item 3.1 - Issue Tracking || KB to work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb. || KB/TM || {{doing}}
| 5. Item 3.1 - Issue Tracking || KB to work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb. || KB/TM || {{doing}} - KB needs to trial extension before recommending change.  :{{red| ACTION}}: KB to progress and make recommendation bt end of March 2013
|-
|-
| 7. Item 3.3 - Backups || USB drive or hard-disk needed for physical backup storage. MP have a look at data and then advise KB on size of storage device needed. || MP || At least 100GB storage space needed. {{done}}
| 7. Item 3.3 - Backups || USB drive or hard-disk needed for physical backup storage. MP have a look at data and then advise KB on size of storage device needed. || MP || {{done}} MP recommended at least 100GB storage space needed. If the office server was connecting to the main WMUK server this would allow staff to download the files to a server at the office - or pull backups onto server using a cron job. TM noted that other than rackspace backups, there isn't yet an established backup manager process.
 
:{{red| ACTION}}: KB to log backup manager process for Rackspace this as a job on tr, discuss with TM and propose solutions for March meeting.
:{{red| ACTION}}: KB to purchase a physical hard drive and arrange for this to be posted to MP to undertake backup and shut down. Note recommendations that buying a larger drive (1TB+) may represent better value in long term.
|-
|-
| 8. Item 3.3 - Backups || KB to research costs of fireproof safe to inform a decision about on and off site back ups || KB || -
| 8. Item 3.3 - Backups || KB to research costs of fireproof safe to inform a decision about on and off site back ups || KB || -

Revision as of 13:17, 19 March 2013

Attending

  1. KB - Katherine Bavage (User:Katherine Bavage (WMUK)
  2. MP - Mike Peel (User:Mike Peel)
  3. DT - Doug Taylor (User:RexxS)
  4. EE - Emmanuel Engelhart (User:Kelson)
  5. TM - Tom Morton (USer:ErrantX)

Apologies

None

Update on Actions from previous meeting

Item No Action Assigned to Update
1. Item 2 - Progress Update KB to remind Staff and Trustees need to report slow page loading for EE/TD to address bugs. KB X mark.svg Not done - KB agreed to progress by end of March 2013
2. Item 2 EE/TM to update page on UK Wiki to note change in capacity of server EE/TM Yes check.svg Done
3. Item 2 KB to ensure in future a cost/benefit review of server arrangements undertaken and presented to Tech Committee for consideration following discussion of options. KB X mark.svg Not done - KB agreed to progress by end of March 2013
4. Item 2 MP to pass appropriate details for moving the DNS onto UKreg to TM MP Yes check.svg Done TM has access to details on the server; control of ukreg account has been passed to KB. All DNS are now migrated to

UKreg and therefore WMUK server.

ACTION KB to update name of the organisation.
ACTION: MP to shut down elements on the server and take a final backup.
ACTION: MP to log an rt ticket re problem with GLAMwiki. org.
5. Item 3.1 - Issue Tracking KB to work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb. KB/TM Symbol wait.svg Doing... - KB needs to trial extension before recommending change.  : ACTION: KB to progress and make recommendation bt end of March 2013
7. Item 3.3 - Backups USB drive or hard-disk needed for physical backup storage. MP have a look at data and then advise KB on size of storage device needed. MP Yes check.svg Done MP recommended at least 100GB storage space needed. If the office server was connecting to the main WMUK server this would allow staff to download the files to a server at the office - or pull backups onto server using a cron job. TM noted that other than rackspace backups, there isn't yet an established backup manager process.
ACTION: KB to log backup manager process for Rackspace this as a job on tr, discuss with TM and propose solutions for March meeting.
ACTION: KB to purchase a physical hard drive and arrange for this to be posted to MP to undertake backup and shut down. Note recommendations that buying a larger drive (1TB+) may represent better value in long term.
8. Item 3.3 - Backups KB to research costs of fireproof safe to inform a decision about on and off site back ups KB -
9. Item 3.3 - Backups Tech committee to consider having more than back up locations as part of consideration of security strategy. KB/Tech Comm -
10. Item 3.3 - Backups KB to get details of of current set-up and ask about how this might block server access - can they ftp onto our network? Follow up on advisement with TM. KB/TM -
11. Item 3.4.1 - Security Audit KB to work on some straightforward guidance for trustees as a simple overview/checklist MP to review - perhaps in collaboration with the community or Tech Committee (can certainly draft on-wiki) KB -
12. Item 3.4.1 - Security Audit DT noted that WMUK may need to review registration of data protection details in light of changed staffing and systems. KB to factor this in to ongoing security review work with TM. KB/TM Symbol wait.svg Doing...
13. Item 3.4.2 - Civi CRM KB log feature requests and bug requests in RT to mirror a global development page on wiki (rework the exisiting 'shopping list' page) KB -
14. Item 3.4.3 - SAGE server KB liaise with RS to get specification of who wants to access and how. Then log as a job in RT/Bugzilla with a matching planning page on-wiki KB/RS -
15. Item 3.4.4 - MediaWiki/Wordpress improvements MP to log jobs via RT in connection with this as appropriate. MP Symbol wait.svg Doing...
16. Item 3.5 - Hosting UK Wiki on our server TM to contact Oliver Keyes and copy in tech list. TM Yes check.svg Done
17. Item 3.5 - Hosting UK Wiki on our server Move the larger question onto agenda of tech committee and look into getting more information about the implications. KB/Tech Comm Not done
18. Item 4 - Role of the Technology Committee KB to set up a Doodle poll to schedule a meeting of the Technical Committee in the week after the board meeting. KB Yes check.svg Done
19. Item 5 - Any Other Business Katherine to schedule next meeting via doodle poll KB Yes check.svg Done
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