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The [[2010 AGM]] will be held on Saturday the 24th April at the University College London's Student Union, in London.
{{historical}}


It will coincide with the [[Open Knowledge Conference 2010]].
Our '''Annual General Meeting 2010''' was be held on Saturday 24th April at the University of London Students' Union. We have talked about what we have managed to achieve and help us plan our activities for the future.


This page is a work in progress - please come back closer to the time for more details.
The AGM run alongside the "[http://www.okfn.org/okcon/ Open Knowledge Conference]" (OKCON), an interdisciplinary conference in its fifth year that brings together individuals from across the open knowledge spectrum for a day of presentations and workshops. At the 2010 conference, Wikimedia UK was supporting and organising a track dedicated to the projects and communities central to Wikimedia.


Planning is at [[/Planning]].
== Agenda ==
 
The Open Knowledge Conference started at 10am. The AGM run from 2pm to 4pm. The agenda was:
=== Agenda ===


# Annual Report and Accounts
# Annual Report and Accounts
# Election of the new board, including hustings
# [[/Election|Election of the new board]], including hustings (you can also [[/Candidate questions|ask the candidates questions]] and [[Meetings/2010 AGM/Ballot Instructions|cast your ballot]] before the AGM)
# Administrative [[/Motions]]
# Voting on the [[Meetings/2010 AGM/Resolutions|administrative motions]]
 
## Creating a new class of membership for Member Organisations with two votes each
== Timeline ==
##* Amending the motion to grant only one vote each
{| class="wikitable"
## Setting the fees for Member Organisations at £100 per year
|-
## Reducing the fees for Individual Members to £5 per year
! Date planned* / <span style="background: lightgreen; padding: 2px;">Achieved</span>
## Allowing the Board to waive membership fees in individual cases
! Milestone
## Appointing the people elected under the Election Rules as directors
|-
| <span style="background: lightgreen; padding: 2px;"> 22 February </span>|| Invitation for tellers to be sent out (Andrew)
|-
| <span style="background: lightgreen; padding: 2px;"> 25 February </span> || Call for Proposals for talks (Seddon)
|-
| End of February || Content and draft pages for annual report set
|-
| End of February || All expenses to date need to be in
|-
| <span style="background: lightgreen; padding: 2px;"> 9 March </span> || Invitation for motions to be sent out (Andrew)
|-
| 21 March || Notice of AGM and invitation for candidates (Andrew)
|-
| Beginning of April || Board's Report finalized (all)
|-
| 23:59 4 April || Deadline for board member nominations (Tellers)
|-
| 6 April || Board member ballot papers issued (Tellers)
|-
| ?? || Schedule of AGM / OKCon finalized (Seddon)
|-
| 24 April 2010 || AGM / OKCon
|}
 
=== Statutory requirements ===
 
This notice is required to be given under the company's [[Articles of Association]], which specify:
 
# The notice must be given to all members and directors (Art 6.4)
# Notice must be received at least 21 days before the date of the AGM (Art 6.1a)
# Notices given electronically are deemed to have been received 48 hours after they are sent (Art 26.5)
# Copies of notices sent must be retained in the Sent Items folder (Art 26.5)
# If notices sent electronically bounce, a paper copy must be posted to the member within 48 hours (Art 26.5)
# The notice must specify the Date, Time and Place of meeting (Art 6.3)
# The notice must specify the general nature of the business of the meeting (this is achieved by including the Agenda) (Art 6.3)
# The notice must mention the fact that it is an AGM (achieved by the title) (Art 6.3)
 
In addition the [[Election Rules]] specify that an invitation for candidates must be sent out with the notice of an AGM, containing:


# Details of the duties and obligations of a director-trustee
You need to be a member to vote in the election and vote on the motions. If you aren't a member already, then you can [http://donate.wikimedia.org.uk/index.php?option=com_civicrm&view=Contributions&Itemid=57 join now]!
# Details of the statutory restrictions on who can serve as a director-trustee
# A nominating form for candidates to return to the Teller(s) setting out the required information,[2] with space for a candidate statement
# The deadline for returning the form to the Teller(s), which will not be less than 14 days and no more than 35 days before the AGM,[3] and at least three clear days after notice has been given


The legal rules on who can serve as a Director and as a charity Trustee are set out:
{{/Attendees}}
# For company directors [http://www.companieshouse.gov.uk/about/gbhtml/gba1.shtml#two here]
# For charity trustees [http://www.opsi.gov.uk/acts/acts1993/ukpga_19930010_en_10#pt9-pb2-l1g72 here]


The duties of the chapter's Board members are set out:
== Getting to the meeting ==
# In the Companies Act 2006 [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_13#pt10-ch2-pb1-l1g170 here]; more guidance on these duties are given [http://www.bytestart.co.uk/content/legal/35_2/companies-act-directors-duties.shtml here]
The address of the AGM was:
# As charity trustees, [http://www.charity-commission.gov.uk/publications/cc3.asp#d here]


== Notes ==
:University of London Students' Union
:Malet Street
:London, WC1E 7HY


These notes were brought forward from last year's page:
It's within walking distance of London Euston railway station and several tube lines. [http://www.ulu.co.uk/content/index.php?page=13 Directions are available].


Ideas for a UK conference, please add/modify/discuss:
== See also ==
* Planning is at [[/Planning]].
* A board meeting will be happening prior to and during the AGM so that new members can be approved: [[Meetings/2010-04-24/Agenda|Agenda]].
* A meeting of the new board will also happen afterwards: [[Meetings/2010-04-24a/Agenda|Agenda]]
* [[Open Knowledge Conference 2010|Call for Proposals]]


*Every January
[[Category:General Meetings]]
*Moving around - at least alternating between London and Manchester, perhaps Birmingham and other places as well
*One day, lunch included
*Cost included in membership fee (should give better turnout than charging separately and means we don't have to worry about too few people turning up and it making a loss)
*Talks, discussion and debates about Wikimedia projects and the UK community
*Talks from external speakers
*Talks from WMF
*AGM: Annual report, board election, any other business

Latest revision as of 22:16, 12 February 2013

Historical
This page is kept as an archival reference.
If you want to raise a point about it, please start a discussion thread on the community forum.

Our Annual General Meeting 2010 was be held on Saturday 24th April at the University of London Students' Union. We have talked about what we have managed to achieve and help us plan our activities for the future.

The AGM run alongside the "Open Knowledge Conference" (OKCON), an interdisciplinary conference in its fifth year that brings together individuals from across the open knowledge spectrum for a day of presentations and workshops. At the 2010 conference, Wikimedia UK was supporting and organising a track dedicated to the projects and communities central to Wikimedia.

Agenda

The Open Knowledge Conference started at 10am. The AGM run from 2pm to 4pm. The agenda was:

  1. Annual Report and Accounts
  2. Election of the new board, including hustings (you can also ask the candidates questions and cast your ballot before the AGM)
  3. Voting on the administrative motions
    1. Creating a new class of membership for Member Organisations with two votes each
      • Amending the motion to grant only one vote each
    2. Setting the fees for Member Organisations at £100 per year
    3. Reducing the fees for Individual Members to £5 per year
    4. Allowing the Board to waive membership fees in individual cases
    5. Appointing the people elected under the Election Rules as directors

You need to be a member to vote in the election and vote on the motions. If you aren't a member already, then you can join now!

Attendees

Attendee list for the 2010 AGM

  1. Cfp
  2. Mike Peel
  3. Steve Virgin
  4. Issyl0
  5. User:Ironholds
  6. Tango
  7. Colds7ream
  8. LondonStatto

Are you planning on coming but aren't listed here? Please add yourself (click "edit" in the section title). Knowing how many people are coming will help us manage the event on the day.

Jonathan Velle Ross

Human Rights Foundation in the United Kingdom.

"Human Happiness and Moral Duty are Inseperably Connected."

human-rights@live.co.uk

Getting to the meeting

The address of the AGM was:

University of London Students' Union
Malet Street
London, WC1E 7HY

It's within walking distance of London Euston railway station and several tube lines. Directions are available.

See also

  • Planning is at /Planning.
  • A board meeting will be happening prior to and during the AGM so that new members can be approved: Agenda.
  • A meeting of the new board will also happen afterwards: Agenda
  • Call for Proposals
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