Agenda 9Feb13: Difference between revisions

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#Minutes of previous meetings & [[Reports 9Feb13/Minutes review]]
#Minutes of previous meetings & [[Reports 9Feb13/Minutes review]]
#{{office|Reports_9Feb13#New_members|Approval of new members}}
#{{office|Reports_9Feb13#New_members|Approval of new members}}
#Confirmation of decisions made since the last board meeting:
## {{office|Decisions/To_release_the_in-camera_minutes_contained_within_the_Compass_Review_chronology|To release the in-camera minutes contained within the Compass Review chronology}} For: CK, MP, DT (part), SC, Fæ. Against: none. Abstain: DT (part)


===10.15 Reports===
===10.15 Reports===
# Chief Executive's Report
# [[CE report to Feb 13 board|Chief Executive's Report]]
## Review of FDC process, implications for scheduling future budgets
## Review of FDC process, implications for scheduling future budgets. Timetable circulated. 30th January.
## [http://office.wikimedia.org.uk/wiki/Risk_Register Risk register]
## [[CE report to board on planning - Feb 2013]]
# Questions regarding [[Reports 9Feb13]]
# Questions regarding [[Reports 9Feb13]]
# Wikimedians in Residence: progress report
# Wikimedians in Residence: progress report, see Daria's report.


===11.30 Coffee ===
===11.30 Coffee ===


===11.45 Governance Review ===
===11.45 [[Governance Review]] ===
# Governance review findings
# Governance review recommendations
# Discussion with Mike Hudson & or Keith Smith from Compass
# Discussion with Keith Smith from Compass
#:''The purpose of this session is so that we can directly put any questions or points of clarification regarding the report's conclusions and recommendations to Keith, including questions that arise from the community. At Compass Partnership's request, this session will be confidential to the Board and the Chief Executive so that Keith can be as frank as possible with us.''
# Steps forward
# Steps forward
# To note Stone King's [[Governance Review/Advice on the Articles|advice on reviewing the Articles]]
# [[Governance Review/Implementation motions|Motions to effect governance review recommendations]]
# Roles of Chair, Secretary and Treasurer
# Roles of Chair, Secretary and Treasurer
# QRpedia
# QRpedia


===13.15 Lunch ===
===13.15 Lunch ===
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=== 15.00 Policies & Decisions===
=== 15.00 Policies & Decisions===
# Representatives at [[meta:Wikimedia Conference 2013|Wikimedia Conference 2013]]
# Representatives at [[meta:Wikimedia Conference 2013|Wikimedia Conference 2013]] (MP can provide background; open discussion)
# [[:meta:Wikimedia Chapters Association|Wikimedia Chapters Association]]
# [[:meta:Wikimedia Chapters Association|Wikimedia Chapters Association]] (Fae/MP)
## Delegated authority
## Current situation
## Reporting duties
## Representative responsibilities
## Decision-making process
### Delegated authority
# Finance policy update
### Reporting duties
# Proposed new and revised policies
### Decision-making process
# [[Finance Policy revision 2012|Finance policy update]] (Johnbod)
# Proposed new and revised policies (JD)
## [[WMUK Security Standards]] & [[IT Security Policy]]
## [[WMUK Security Standards]] & [[IT Security Policy]]
## [[Recruitment Policy]]
## [[Recruitment Policy]]
## [[Volunteer Conflict of Interest Policy]]
## [[Volunteer Conflict of Interest Policy]]
# Whether to move this wiki to WMUK hosting - see [[IT Development/This wiki]] (MP, 5 mins)
# Education committee (Doug)
## Receive [[Education Committee/Education Committee meeting January 2013/Minutes|minutes of January 2013 Education Committee meeting]]
## [[:File:DC staff report to the board Feb 2013.pdf|Daria request to join education committee]]
## [[:Reports_9Feb13#Education|Request]] to approve [[Training the Trainers/Agreement for trainers]]
# Tech committee
## Whether to move this wiki to WMUK hosting - see [[IT Development/This wiki]] (MP, 5 mins)


=== 16.30 Close ===
=== 16.30 Close ===
 
Some trustees & the Chief Exec visiting central London for sightseeing.
'''''Evening social / cultural activity to be confirmed'''''


==Sunday 10 Feb 2013==
==Sunday 10 Feb 2013==
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# [[2013 Activity Plan]] budget line responsibility for staff, trustees and volunteers
# [[2013 Activity Plan]] budget line responsibility for staff, trustees and volunteers
# Review of agreements as described at {{office|Agreements}}
# Review of agreements as described at {{office|Agreements}}
# Review and agreement of {{office|Representatives_list|Representatives list}}
=== Preparation for [[WikiConference UK 2013]] ===
# Call for Tellers
# Call for Trustee candidates
# Board report preparation
# Finance report preparation
# [[WikiConference UK 2013/Resolutions|Resolutions for the 2013 AGM]]


[[Category:Board meetings 2012-13|20130209]]
[[Category:Board meetings 2012-13|20130209]]
[[Category:Meeting agendas]]
[[Category:Meeting agendas]]

Latest revision as of 17:15, 9 February 2013

This will be an in-person meeting of the Board on Saturday 9 to Sunday 10 February 2013.

NB an order and timings will be added closer to the day. The deadline for reports and papers to be considered at the meeting is 30 January.

Saturday 9 Feb 2013

10.00 Housekeeping

  1. Apologies for absence
  2. Declaration of interest
  3. Minutes of previous meetings & Reports 9Feb13/Minutes review
  4. Approval of new members
  5. Confirmation of decisions made since the last board meeting:
    1. To release the in-camera minutes contained within the Compass Review chronology For: CK, MP, DT (part), SC, Fæ. Against: none. Abstain: DT (part)

10.15 Reports

  1. Chief Executive's Report
    1. Review of FDC process, implications for scheduling future budgets. Timetable circulated. 30th January.
    2. Risk register
    3. CE report to board on planning - Feb 2013
  2. Questions regarding Reports 9Feb13
  3. Wikimedians in Residence: progress report, see Daria's report.

11.30 Coffee

11.45 Governance Review

  1. Governance review recommendations
  2. Discussion with Keith Smith from Compass
    The purpose of this session is so that we can directly put any questions or points of clarification regarding the report's conclusions and recommendations to Keith, including questions that arise from the community. At Compass Partnership's request, this session will be confidential to the Board and the Chief Executive so that Keith can be as frank as possible with us.
  3. Steps forward
  4. To note Stone King's advice on reviewing the Articles
  5. Motions to effect governance review recommendations
  6. Roles of Chair, Secretary and Treasurer
  7. QRpedia

13.15 Lunch

14.00 Wikimania Bid

15.00 Policies & Decisions

  1. Representatives at Wikimedia Conference 2013 (MP can provide background; open discussion)
  2. Wikimedia Chapters Association (Fae/MP)
    1. Current situation
    2. Representative responsibilities
      1. Delegated authority
      2. Reporting duties
      3. Decision-making process
  3. Finance policy update (Johnbod)
  4. Proposed new and revised policies (JD)
    1. WMUK Security Standards & IT Security Policy
    2. Recruitment Policy
    3. Volunteer Conflict of Interest Policy
  5. Education committee (Doug)
    1. Receive minutes of January 2013 Education Committee meeting
    2. Daria request to join education committee
    3. Request to approve Training the Trainers/Agreement for trainers
  6. Tech committee
    1. Whether to move this wiki to WMUK hosting - see IT Development/This wiki (MP, 5 mins)

16.30 Close

Some trustees & the Chief Exec visiting central London for sightseeing.

Sunday 10 Feb 2013

  1. Board meetings forward look
  2. Organisational culture (~20mins) [1]
  3. Relation to thematic organisations such as Wikimedia Medicine (~10 mins)
  4. 2013 Activity Plan budget line responsibility for staff, trustees and volunteers
  5. Review of agreements as described at Agreements
  6. Review and agreement of Representatives list

Preparation for WikiConference UK 2013

  1. Call for Tellers
  2. Call for Trustee candidates
  3. Board report preparation
  4. Finance report preparation
  5. Resolutions for the 2013 AGM
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