Agenda 9Feb13

This will be an in-person meeting of the Board on Saturday 9 to Sunday 10 February 2013.

NB an order and timings will be added closer to the day. The deadline for reports and papers to be considered at the meeting is 30 January.

Saturday 9 Feb 2013

10.00 Housekeeping

1. Apologies for absence
2. Declaration of interest
3. Minutes of previous meetings & Reports 9Feb13/Minutes review
4. Approval of new members

10.15 Reports

1. Chief Executive's Report
   1. Review of FDC process, implications for scheduling future budgets. Timetable circulated. 30th January.
2. Questions regarding Reports 9Feb13
3. Wikimedians in Residence: progress report, see Daria's report.

11.45 Governance Review

1. Governance review findings
2. Discussion with Mike Hudson & or Keith Smith from Compass
3. Steps forward
4. Roles of Chair, Secretary and Treasurer
5. QRpedia

15.00 Policies & Decisions

1. Representatives at Wikimedia Conference 2013
2. Wikimedia Chapters Association
   1. Delegated authority
   2. Reporting duties
   3. Decision-making process
3. Finance policy update
4. Proposed new and revised policies
   1. WMUK Security Standards & IT Security Policy
   2. Recruitment Policy
   3. Volunteer Conflict of Interest Policy
5. Whether to move this wiki to WMUK hosting - see IT Development/This wiki (MP, 5 mins)

16.30 Close

Evening social / cultural activity to be confirmed

Sunday 10 Feb 2013

1. Board meetings forward look
2. Organisational culture (~20mins) [1]
3. Relation to thematic organisations such as Wikimedia Medicine (~10 mins)
4. 2013 Activity Plan budget line responsibility for staff, trustees and volunteers
5. Review of agreements as described at Agreements
6. Review and agreement of Representatives list

Preparation for WikiConference UK 2013

1. Call for Tellers
2. Call for Trustee candidates
3. Board report preparation
4. Finance report preparation
5. Resolutions for the 2013 AGM