2013 Activity Plan/WikiConference UK 2013: Difference between revisions
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| Venue hire || £525 || Conference Suite and 1 breakout room for full day, with 1 other room reduced hours. | | Venue hire || £525 || Conference Suite and 1 breakout room for full day, with 1 other room reduced hours. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h) | ||
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| Catering || £866.70 || Calculated for the venue occupancy limit of 81 | | Catering || £866.70 || Calculated for the venue occupancy limit of 81 | ||
Revision as of 12:52, 22 January 2013
- Description
Combining our Annual General Meeting with a series of presentations about the Wikimedia projects and chapter activities, following up on the success of our 2012 conference. This event is led by the Conference Committee, with support from staff.
- Amount
£5,000
- Budget responsibility
Chief Executive
- Budget details
This is a first draft estimate. Some cost may be paid from board / staff travel budget.
Description Amount Notes Venue hire £525 Conference Suite and 1 breakout room for full day, with 1 other room reduced hours. (The conference room is £20 p/h; each classroom without I.T facilities is £15 p/h) Catering £866.70 Calculated for the venue occupancy limit of 81 Travel for staff £466.80 Calculated for 7 (6 current + 1 proposed FT) staffs, with 4 sharing a car. Accommodation for staff £700 2 nights with a guesstimate discounted group rate Travel for trustees (6) £500 Accommodation for trustees (6) £600 2 nights with a guesstimate discounted group rate Travel for speakers (assumed 2) £200 Accommodation for speakers (assumed 2) £100 Travel for volunteer organisers (2) £55 Accommodation for volunteer organisers (1) £100 2 nights with a guesstimate discounted group rate Gifts for speakers £150 Based on last year Gifts and materials for others £250 Based on last year Per diems £630 For staffs & trustees Total £5,143.50
The Sunday 9th event may be more GLAM oriented and could be funded from a different budget stream.
- Timetable for activities
8 June 2013 at Lincoln College Deans Sport and Leisure Centre.
- Success Criteria
- Significant number of Wikimedia UK members and supporters attend.
- Good programme of discussions and presentations.
- Participants feel they have had a good day and are encouraged to continue volunteering.
- Comes in on budget.
- Risks
- Low attendance.
- Arrangements on day inadequate.
- Over-budget.
- Lack of purpose and harmony amongst attendees.