Reports 9Feb13/Minutes review: Difference between revisions
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| R7 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || {{cross}} || Conflicts of interest; Fundraiser || Approve minutes.<br />{{discuss}} Keep detailed minutes in-camera but release a summary of them publicly (see {{office|Talk:Minutes_25Sep12|office talk page}}. | | R7 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || {{cross}} || Conflicts of interest; Fundraiser || Approve minutes.<br />{{discuss}} Keep detailed minutes in-camera but release a summary of them publicly (see {{office|Talk:Minutes_25Sep12|office talk page}}. | ||
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| R8 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || || {{cross}} || || Approve minutes | | R8 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || N/A || {{cross}} || || Approve minutes | ||
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| R9 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]]<br />[[Minutes 8Sep12/Strategy day]] || {{office|Minutes_8Sep12|Office}} || {{cross}} || || {{doing}} <!-- Approve strategy day notes<br />Approve minutes of board meeting. --> | | R9 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]]<br />[[Minutes 8Sep12/Strategy day]] || {{office|Minutes_8Sep12|Office}} || {{cross}} || {{doing}} || {{doing}} <!-- Approve strategy day notes<br />Approve minutes of board meeting. --> | ||
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| R10 || [[Agenda 21Aug12]] || [[Minutes 21Aug12]] || {{office|Minutes_21Aug12|Office}} || {{cross}} || QRpedia || Approve minutes.<br />{{discuss}} Release in-camera minutes | | R10 || [[Agenda 21Aug12]] || [[Minutes 21Aug12]] || {{office|Minutes_21Aug12|Office}} || {{cross}} || QRpedia || Approve minutes.<br />{{discuss}} Release in-camera minutes | ||
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| R11 || [[Agenda 26Jul12]] || [[Minutes 26Jul12]] || {{office|Minutes_26Jul12|Office}} || {{cross}} || Chair || {{doing}} Approve minutes<br />Release in-camera minutes. | | R11 || [[Agenda 26Jul12]] || [[Minutes 26Jul12]] || {{office|Minutes_26Jul12|Office}} || {{cross}} || Chair || {{doing}} Approve minutes<br />Release in-camera minutes. | ||
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| R12 || || [[Notes 14Jul12]] || || {{cross}} || || Approve minutes | | R12 || N/A || [[Notes 14Jul12]] || None || {{cross}} || N/A || Approve minutes | ||
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| R13 || [[Agenda 30Jun12]] || [[Minutes 30Jun12]] || {{office|Minutes_30Jun12|Office}} || {{tick}} || || keep section "In-camera topics" on the office wiki, release sections "Other areas deferred" and "QRpedia" | | R13 || [[Agenda 30Jun12]] || [[Minutes 30Jun12]] || {{office|Minutes_30Jun12|Office}} || {{tick}} || || keep section "In-camera topics" on the office wiki, release sections "Other areas deferred" and "QRpedia" | ||
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| R17 || [[Agenda 21Apr12]] || [[Minutes 21Apr12]] || {{office|Minutes_21Apr12|Office}}<br />{{board|Minutes_21Apr12|Board}} || {{tick}} || || Correct agenda and minutes to indicate that Fæ was chairing rather than Roger (as highlighted by the governance review) | | R17 || [[Agenda 21Apr12]] || [[Minutes 21Apr12]] || {{office|Minutes_21Apr12|Office}}<br />{{board|Minutes_21Apr12|Board}} || {{tick}} || || Correct agenda and minutes to indicate that Fæ was chairing rather than Roger (as highlighted by the governance review) | ||
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| R18 || [[Agenda 15Apr12]] || [[Minutes 15Apr12]] || || {{tick}} || || | | R18 || [[Agenda 15Apr12]] || [[Minutes 15Apr12]] || || {{tick}} || || No changes needed | ||
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| R19 || [[Agenda 27Mar12]] || [[Minutes 27Mar12]] || {{office|Minutes_27Mar12|Office}} || {{tick}} || || | | R19 || [[Agenda 27Mar12]] || [[Minutes 27Mar12]] || {{office|Minutes_27Mar12|Office}} || {{tick}} || || | ||
Revision as of 21:13, 20 January 2013
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This report/recommendation is currently being drafted |
Background
At the board meeting on 9 October 2012 I was given the action:
MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
As such I started setting out a decision page on the office wiki at Decisions/In-camera_minutes. Following from this, at the board meeting on 17 November 2012 I was given the action:
MP to assemble a list of unapproved minutes to be approved at the next board meeting.
Additionally, the governance review that is currently taking place highlighted some inaccuracies in past board minutes, and when I was working through past board minutes I found some other inaccuracies that should be corrected. In order to jointly take into account the actions placed upon me, my duties as secretary, and to try to minimise the workload for other trustees, I have set out this set of public recommendations, which incorporates the two lists requested above.
Please raise any queries or requests for modification of these recommendations on the talk page or if need be with myself by email, so that as complete a decision as possible can be made at this board meeting.
Recommendation
I recommend that the Board:
- Approves the minutes where indicated below in the 'Details' section.
- Decides on what to do with the minutes of the FDC-related discussion on 17 Nov 2012 without my involvement
- Approves the relocation of in-camera minutes to the office (remaining in-camera) or public (releasing publicly) wikis as indicated below in the 'Details' section.
- Caveats this approval to ensure that past boards are happy with the changes made to minutes recorded during their terms.
- Actions myself to relocate the in-camera minutes as appropriate (staging the minutes on the office wiki where they are being publicly released from the board wiki, so that the office can provide input on their release), to mark newly approved minutes accordingly, and to note that changes have been made to minutes previously approved.
Details
The meetings have been recorded in reverse chronological order below.
