Reports 9Feb13/Minutes review: Difference between revisions
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| R3 || [[Agenda 18Dec12]] (Exec) || [[Minutes 18Dec12]] || {{office|Minutes_18Dec12|Office}} || {{cross}} || Update on QRpedia progress; Wikimania update and potential legal structures || Approve minutes. Keep in-camera minutes on the office wiki. | | R3 || [[Agenda 18Dec12]] (Exec) || [[Minutes 18Dec12]] || {{office|Minutes_18Dec12|Office}} || {{cross}} || Update on QRpedia progress; Wikimania update and potential legal structures || Approve minutes. Keep in-camera minutes on the office wiki. | ||
|- | |- | ||
| R4 || [[Agenda 17Nov12]] || [[Minutes 17Nov12]] || {{office|Minutes_17Nov12|Office}}<br />{{board|Minutes_17Nov12|Board}} || {{cross}} || Office: In-camera actions; Membership approvals; FDC draft recommendation. Board: Keep in-camera; Move to the public wiki || Clarify and approve minutes. Release board 'Move to the public wiki' points. Keep remainder in-camera.<br />(Recusing from 'FDC draft recommendation' section - someone else to recommend on what to do with this)<br />Clarify "CK proposed that the aforementioned documents - Garfield's Report and the reply to it - are released on Tuesday (20 November 2012). [not my recollection, JB]"<br />Clarify "Action JB to put forward a proposal on train the trainers potential income issue. [??was I? JB]" | | R4 || [[Agenda 17Nov12]] || [[Minutes 17Nov12]] || {{office|Minutes_17Nov12|Office}}<br />{{board|Minutes_17Nov12|Board}} || {{cross}} || Office: In-camera actions; Membership approvals; FDC draft recommendation. Board: Keep in-camera; Move to the public wiki || Clarify and approve minutes. Release board 'Move to the public wiki' points. Keep remainder in-camera.<br />({{discuss}} Recusing from 'FDC draft recommendation' section - someone else to recommend on what to do with this)<br />{{discuss}} Clarify "CK proposed that the aforementioned documents - Garfield's Report and the reply to it - are released on Tuesday (20 November 2012). [not my recollection, JB]"<br />{{discuss}} Clarify "Action JB to put forward a proposal on train the trainers potential income issue. [??was I? JB]" | ||
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| R5 || [[Agenda 17Oct12]] (Exec) || [[Minutes 17Oct2012]] (holding page) || {{office|Minutes_17Oct2012|Office}} || {{cross}} || Intro; QRpedia / Monmouthpedia; Finance; Budget responsibilities; Key performance indicators; Reports and report timetable; Gibraltar; Fundraising system / Technology; GLAM coordination; Stone King || Approve minutes. Release all excluding section 'Gibraltar'. | | R5 || [[Agenda 17Oct12]] (Exec) || [[Minutes 17Oct2012]] (holding page) || {{office|Minutes_17Oct2012|Office}} || {{cross}} || Intro; QRpedia / Monmouthpedia; Finance; Budget responsibilities; Key performance indicators; Reports and report timetable; Gibraltar; Fundraising system / Technology; GLAM coordination; Stone King || Approve minutes. Release all excluding section 'Gibraltar'. | ||
|- | |- | ||
| R6 || [[Agenda 9Oct12]] || [[Minutes 9Oct12]] || {{board|Minutes_9Oct12|Board}} || {{cross}} || Terms; Appointment of reviewer; Recommendation 6 || | | R6 || [[Agenda 9Oct12]] || [[Minutes 9Oct12]] || {{board|Minutes_9Oct12|Board}} || {{cross}} || Report; Terms; Appointment of reviewer; Recommendation 6 || Approve minutes.<br />{{discuss}} Keep in-camera sections on the board wiki | ||
|- | |- | ||
| R7 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || {{cross}} || || | | R7 || [[Agenda 25Sep12]] || [[Minutes 25Sep12]] (empty page) || {{office|Minutes_25Sep12|Office}} || {{cross}} || Conflicts of interest; Fundraiser || Approve minutes.<br />{{discuss}} Keep detailed minutes in-camera but release a summary of them publicly (see {{office|Talk:Minutes_25Sep12|office talk page}}. | ||
|- | |- | ||
| R8 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || || {{cross}} || || Approve | | R8 || [[Agenda 19Sep12]] || [[Minutes 19Sep12]] || || {{cross}} || || Approve minutes | ||
|- | |- | ||
| R9 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]] || {{office|Minutes_8Sep12|Office}} || {{cross}} || || | | R9 || [[Agenda 8Sep12]] || [[Minutes 8Sep12]] || {{office|Minutes_8Sep12|Office}} || {{cross}} || || | ||
Revision as of 18:34, 20 January 2013
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This report/recommendation is currently being drafted |
Background
At the board meeting on 9 October 2012 I was given the action:
MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
As such I started setting out a decision page on the office wiki at Decisions/In-camera_minutes. Following from this, at the board meeting on 17 November 2012 I was given the action:
MP to assemble a list of unapproved minutes to be approved at the next board meeting.
Additionally, the governance review that is currently taking place highlighted some inaccuracies in past board minutes, and when I was working through past board minutes I found some other inaccuracies that should be corrected. In order to jointly take into account the actions placed upon me, my duties as secretary, and to try to minimise the workload for other trustees, I have set out this set of public recommendations, which incorporates the two lists requested above.
Please raise any queries or requests for modification of these recommendations on the talk page or if need be with myself by email, so that as complete a decision as possible can be made at this board meeting.
Recommendation
I recommend that the Board:
- Approves the minutes where indicated below in the 'Details' section.
- Decides on what to do with the minutes of the FDC-related discussion on 17 Nov 2012 without my involvement
- Approves the relocation of in-camera minutes to the office (remaining in-camera) or public (releasing publicly) wikis as indicated below in the 'Details' section.
- Caveats this approval to ensure that past boards are happy with the changes made to minutes recorded during their terms.
- Actions myself to relocate the in-camera minutes as appropriate (staging the minutes on the office wiki where they are being publicly released from the board wiki, so that the office can provide input on their release), to mark newly approved minutes accordingly, and to note that changes have been made to minutes previously approved.
Details
The meetings have been recorded in reverse chronological order below.
