Agenda 11Sep10/Chair's Report

Activities to report

Office manager recruitment

• Two candidate applied by the original closing date
• Therefore, asked the boadr to extend the closing date by a week and to advertise more
• Drafted blog post, email to list and spread link on facebook
• Proposed to board that both candidates be given a first interview
• Six more candidates applied by the next deadline
• Four of these were non-UK resident so wrote to say we could not consider them
• Of the other two, proposed that one be given a first interview
• Held [two] interviews - summary sent round on email and notes will be put up on board wiki
• Obtained a quote from UHY regarding the payroll
• Spoken to some boadr members about how I propose to manage their workflow - would appreciate the board's agreement to this Discuss

Solicitors

• Received employment contract - went back on one issue but otherwise, good to use
• Received incomplete draft of 2009 Fundraising Agreement advice; went back to them on some queries and awaiting final letter of advice
• They have sent through their proposed response to the Charity Commission, but have held off dealing with this until the FA advice is finished, which is the current priority
• WMF have been in touch: they have appointed lawyers in the US to help them resolve the Fundraiser Agreement issues; they have been in touch with our lawyers, who have told them a brief outline of where we are.

Accountants

• Working with TD to put together pack of information so our accounts can be prepared. Now >1m late, which means fine is £375. If we don't get filed before 5 November, fine will increase to £750.
• Note we may not be able to sign off the accounts without the legal advice on the fundraising agreement.

Outstanding

• AT and TD to revisit the annual report, updating actions and setting things going to produce this.
• AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant
• chased Guillaume re the usability project (see 2010 Budget)
• AT to judge BLW prizes
• AT to respond to ORG re their grant application
• Andrew to see if there is interest in Wiki Takes Liverpool amongst local Wikimedians
• Budget & Blog Post for staff advertisement Done
• AT to request an invoice for the participation in the toolserver working group. Done
• AT to approach the Toolserver group to clarify whether we can have a second representative, and if so TD will be added to the list. Discuss
• AT to ask UHY how much it would cost for them to run our payroll (1-5 employees). Done
• AT to send around an email to the wikimediauk-l mailing list and draft a blog post to advertise the office administrator position. Done