Agenda 4Jan11/Chair's Report: Difference between revisions
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A full list of Charles' activities is shown [http://office.wikimedia.org.uk/wiki/User:Charles_Matthews/Time_Sheets here]. | A full list of Charles' activities is shown [http://office.wikimedia.org.uk/wiki/User:Charles_Matthews/Time_Sheets here]. | ||
Main | Main achievements are: | ||
* | * Continuing to process fundraiser acknowledgements (both cheques and paypal) | ||
* Drafted the list of Wikimedians for the anniversary VIP event | |||
Also completed three month review and instructed the first payroll run. | |||
==== My actions ==== | ==== My actions ==== | ||
* Redrafted charity response received | * Accounts: Much contact with UHY per emails; filed annual return; under significant pressure from WMF and donors about late accounts; updated the board, WMF and WMUK-L; need to consider option of filing abbreviated accounts immediately rather than waiting for reviewed SORP accounts. {{discuss}} | ||
* | * Lawyers: Redrafted charity response received with diagram {{cf}} | ||
* | * Agreed with TD a plan to change processes re accounts | ||
* Forwarded large quantity of postal donations to CM | |||
* Emailed confirmation of the board's support to Roger Bamkin re the Derby GLAM-WIKI event | |||
=== Outstanding actions === | === Outstanding actions === | ||
* BLW prizes - final reconciliation outstanding {{cf}} | |||
* AT to send BLW domain name renewal invoice to TD to pay. {{cf}} | * AT to send BLW domain name renewal invoice to TD to pay. {{cf}} | ||
* AT to update Companies House with TD's new address. {{ | * AT to update Companies House with TD's new address. {{done}} | ||
* AT to go forward with Wikipics/usability (see [[2010 Budget]]) {{cf}} | * AT to go forward with Wikipics/usability (see [[2010 Budget]]) {{cf}} | ||
* AT to contact WMDE about how we spend the toolserver-allocated money {{cf}} | * AT to contact WMDE about how we spend the toolserver-allocated money {{cf}} | ||
* AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit {{doing}} | * AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit {{doing}} | ||
* AT to talk to TD about giving CM access to view the paypal account. {{doing}} | * AT to talk to TD about giving CM access to view the paypal account. {{doing}} | ||
* AT to arrange | |||
* AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements {{doing}} | * AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements {{doing}} | ||
* outstanding expenses: CM interview; CIPR {{cf}} | * outstanding expenses: CM interview; CIPR {{cf}} | ||
* AT and TD to determine the precise amount from the 2009 fundraiser to be given as a general operating grant to the WMF; AT to obtain legal advice on the grant in written form and draft a form of agreement with the WMF. | |||
* AT to go over the five survey quotes obtained by SV. {{done}} (referred to Gemma) | |||
* AT to investigate phone conferencing facilities as substitute for Skype conferencing. | |||
* AT to append a banner to the bottom of the donor privacy policy page linking to the marked up version showing the changes from the Foundation's version.{{cf}} | |||
* AT to follow up with CM about information presented to the board about new membership applications.{{done}} | |||
* AT to report the Board's view on chapter-foundation reporting issues to Sue Gardner.{{cf}} | |||
* AT to go back to the lawyers to ask for a letter confirming the advice with transferring money to the Foundation.{{done}} but {{cf}} | |||
Office Manager: | Office Manager: | ||
* AT and TD to revisit the annual report, updating actions and setting things going to produce this. {{cf}} - until after accounts received | * AT and TD to revisit the annual report, updating actions and setting things going to produce this. {{cf}} - until after accounts received | ||
* AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant {{cf}} | * AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant {{cancelled}} - transferred to MP | ||
* CM with SV to progress the newsletter via a concise text version with links and a wikitext version on the UK wiki as target for those links, as a matter of urgency. {{cf}} | |||
* CM to send the "congratulations" mails out for newly approved members, after weeding out a small number of duplications from the past. ''???'' | |||
[[Category: | [[Category:Meeting reports]] | ||
Latest revision as of 21:54, 2 January 2013
Activities to report
Office manager
A full list of Charles' activities is shown here.
Main achievements are:
- Continuing to process fundraiser acknowledgements (both cheques and paypal)
- Drafted the list of Wikimedians for the anniversary VIP event
Also completed three month review and instructed the first payroll run.
My actions
- Accounts: Much contact with UHY per emails; filed annual return; under significant pressure from WMF and donors about late accounts; updated the board, WMF and WMUK-L; need to consider option of filing abbreviated accounts immediately rather than waiting for reviewed SORP accounts.
Discuss - Lawyers: Redrafted charity response received with diagram
Carried forward - Agreed with TD a plan to change processes re accounts
- Forwarded large quantity of postal donations to CM
- Emailed confirmation of the board's support to Roger Bamkin re the Derby GLAM-WIKI event
Outstanding actions
- BLW prizes - final reconciliation outstanding Carried forward
- AT to send BLW domain name renewal invoice to TD to pay. Carried forward
- AT to update Companies House with TD's new address.
Done - AT to go forward with Wikipics/usability (see 2010 Budget) Carried forward
- AT to contact WMDE about how we spend the toolserver-allocated money Carried forward
- AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit
Doing... - AT to talk to TD about giving CM access to view the paypal account. Doing...
- AT to arrange
- AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements Doing...
- outstanding expenses: CM interview; CIPR Carried forward
- AT and TD to determine the precise amount from the 2009 fundraiser to be given as a general operating grant to the WMF; AT to obtain legal advice on the grant in written form and draft a form of agreement with the WMF.
- AT to go over the five survey quotes obtained by SV. Done (referred to Gemma)
- AT to investigate phone conferencing facilities as substitute for Skype conferencing.
- AT to append a banner to the bottom of the donor privacy policy page linking to the marked up version showing the changes from the Foundation's version. Carried forward
- AT to follow up with CM about information presented to the board about new membership applications. Done
- AT to report the Board's view on chapter-foundation reporting issues to Sue Gardner. Carried forward
- AT to go back to the lawyers to ask for a letter confirming the advice with transferring money to the Foundation. Done but Carried forward
Office Manager:
- AT and TD to revisit the annual report, updating actions and setting things going to produce this. Carried forward - until after accounts received
- AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant
Cancelled - transferred to MP - CM with SV to progress the newsletter via a concise text version with links and a wikitext version on the UK wiki as target for those links, as a matter of urgency. Carried forward
- CM to send the "congratulations" mails out for newly approved members, after weeding out a small number of duplications from the past. ???
