2011 Budget: Difference between revisions

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{{notice|This is a working draft; it is due to be finalized by the end of January 2011.}}
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== Initial budget ==
* Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.
* Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.
Key to budget holders:
* [[Board]] - expenditure needs a board decision
* AT / Treas. - [[Board#Andrew Turvey|Andrew Turvey]]
* MP / Sec. - [[Board#Michael Peel|Michael Peel]]
* RB - [[Board#Roger Bamkin|Roger Bamkin]]
* CK - [[Board#Chris Keating|Chris Keating]]
* MLP - [[Board#Martin Poulter|Martin Poulter]]
* Fæ - [[Board#Ashley Van Haeften (Fæ)|Ashley Van Haeften]]
* SV - [[Board#Steve Virgin|Steve Virgin]]
* Exec - Executive, consist of AT, MP and RB
* [[/Controls|Budget spending controls]]


{|class="wikitable"
{|class="wikitable"
! colspan=4 | Available money
! Description !! Authorising<br />Board member !! Amount<br />(£/thousands) !! of which Restricted !! Notes
|-
! colspan=5| Starting position
|-
|-
! Source !! Amount (£/thousands) !! Notes
| 2009-10 Fundraiser || -- || 75 || 40 || Carried over from previous year
|-
|-
| 2010 Fundraiser || ~30 || Carried over from previous year
| 2010-11 Fundraiser || -- || 540 || || 50% of this is earmarked for international projects
|-
|-
| 2011 Fundraiser || 565|| 50% of this is earmarked for international projects
| Grants & sponsorship - for individual projects || -- || 5 || 5 || Hearst Media carried forward (Restricted); £3k Hearst
|-
|-
| Membership Fees (£5 x ~100) || 0.5 ||
| Return of kickstart funds || -- || -3 || -3 ||
|-
|-
| Reserves - Admin + Programme || 5.0 ||
| '''''Total''' || '''''--''''' || '''''617''''' || '''''42''''' ||
|-
|-
| Grants & sponsorship - for individual projects || TBC ||
! colspan=5 | Income
|-
|-
|'''''Total''''' || '''''595+''''' ||
| 2011-12 Fundraiser || -- || 600 || || Prudent assessment; not included in 2011 spending
|-
|-
! colspan=4 | Outgoing
| Membership Fees (£5 x ~100) || -- || 1 || ||
|-
|-
! colspan=4 | Programme spending
|'''''Total''''' || '''''--''''' || '''''601''''' || ||
|-
|-
!Project !! Cost (£/thousands) !! Notes
! colspan=5 | Programme expenditure
|-
|-
| International projects (WMF) || 250 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/International_projects International projects (WMF)] || Board || 290 || 40 ||  
|-
|-
| [[#Events Organiser|Events Organiser]] || 32.0 || Discussed in [[Minutes 4Jan11]]
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Events_Organiser Events Organiser] || Board || 22.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
| [[#Developer|Developer]] || 30.0 || Discussed in [[Minutes 4Jan11]]
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Developer Developer] || Board || 25.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
|Culture and Heritage Projects || 10.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Culture_and_Heritage_Projects Culture and Heritage Projects] || Fæ || 40.0 || || GLAM-WIKI conferences; museum events; Scotland project
|-
|-
|Campus Ambassador || 30.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Education_Projects Education Projects] + [http://office.wikimedia.org.uk/wiki/Expenses/2011/Campus_Ambassador_Programme Campus Ambassador Programme] || MLP || 20.0 || || Incorporates EDU-WIKI Conference & [[Initiatives/WP:CONTRIB Student Outreach]].
|-
|-
|Toolserver || 10.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Toolserver Toolserver] || AT || 10.0 || ||
|-
|-
|[[#WIKI conference|GLAM-WIKI follow-up conference]] || 10.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Wikimania_2011_Sponsorship Wikimania 2011 Sponsorship] || RB || 6.0 || ||
|-
|-
|[[#Wikimania 2011 Sponsorship|Wikimania 2011 Sponsorship]] || 10.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Wikisym_2011_Scholarships Wikisym 2011 Scholarships] || MP || 4.0 || || See [[WikiSym Scholarships]]
|-
|-
|2010+2011 Open Knowledge conference Sponsorship || 3.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/WikiConference_India_2011_Scholarships WikiConference India 2011 Scholarships] || MP || 3.0 || || See [[WikiConference India Scholarships]]
|-
|-
| [[Annual Conference 2011]] || 3.0 || See [[Talk:Annual_Conference_2011#Budget|detailed budget]]. Includes annual accounts audit.
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/OKCon_Sponsorship 2010 & 2011 OKCon Sponsorship] || AT || 2.0 || 2.0 || Open Knowledge Conference sponsorship (Hearst)
|-
|-
|[[#Chapters Conference 2011|Chapters Conference 2011]] (general support + attendance) || 5.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Annual_Conference_2011 Annual Conference 2011] || SV || 3.0 || || See [[Talk:Annual_Conference_2011#Budget|detailed budget]].
|-
|-
|Micro-grants || 1.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Chapters_Conference_2011 Chapters Conference 2011] || MP || 5.0 || || General support + attendance
|-
|-
| [[#Printing and distributing Bookshelf materials|Printing and distributing Bookshelf materials]] || 1.0? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Microgrants Microgrants] || Exec || 2.0 || ||
|-
|-
| [[#Seed for membership merchandise|Seed for membership merchandise]] || 0.2? ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Partnership_events Partnership events] || MP || 3.0 || ||
|-
|-
| [[#Travel|Travel to conferences and partnership meetings]] || 1.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/CILIP CILIP conference stall] || MP || 2.5 || || Budget line now closed; total spent was £2425.62.
|-
|-
| Opportunity Fund || 10.0 || For new possibilities that arise throughout the year
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/ARKive ARKive partnership] || MLP || 1.0 || ||
|-
|-
|'''Sub-total''' || '''392''' ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Geocamp Geocamp] || MP || 3.0 || ||  
|-
|-
! colspan=4 | Administrative costs
| Opportunity Fund || Board || 22.5 || || For new possibilities that arise throughout the year
|-
|-
!Project !! Cost (£/thousands) !! Notes
|'''Sub-total''' || || '''469''' || '''42''' ||
|-
|-
| [[#Office|Office]] || 23.0? ||
! colspan=5 | Administrative expenditure
|-
|-
| [[#CEO|CEO]] || 40.0 || Discussed in [[Minutes 4Jan11]]
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Chief_Executive Chief Executive] || Board || 20.0 || || Discussed in [[Minutes 4Jan11]]
|-
|-
| [[#Office Manager|Office Manager]] (full time) || 30.0 || Discussed in [[Minutes 4Jan11]]
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Office_Manager Office Manager]|| Board || 25.0 || || Discussed in [[Minutes 4Jan11]]. Full time
|-
|-
| Annual Accounts || 1.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Communications Communications] || MP || 21.0 || ||
|-
|-
|Legal advice || 3.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Annual_Accounts Annual Accounts] || AT || 4.0 || ||
|-
|-
|Paypal Fees || 19.0 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Legal_advice Legal advice (inc. charity application)] || SV/AT || 13.0 || ||
|-
|-
|Insurance || 0.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Paypal_Fees Paypal Fees] || Treas. || 20.0 || ||
|-
|-
|in person board meetings || 1.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Other_Fundraiser_Costs Other Fundraiser Costs] || CK || 1.2 || ||
|-
|-
|Telephone, postage etc || 0.5 ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Insurance Insurance] || AT || 1.0 || ||
|-
|-
|'''Sub-total''' || '''100''' ||
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Board_costs Board costs]  || Treas. || 8.0 || ||
|-
|-
! colspan=4 | Reserves
| [http://office.wikimedia.org.uk/wiki/Expenses/2011/Miscellaneous_Administrative_and_Office_Costs Miscellaneous Administrative and Office Costs] || Treas. || 1.0 || ||
|-
|-
!Purpose !! Cost (£/thousands) !! Notes
|'''Sub-total''' || || '''109''' || ||
|-
|-
| Emergency Admin Fund (for next year) || 10.0 ||  
| '''''Total''''' || || '''''578''''' || '''''42''''' ||
|-
|-
|Emergency Programme Fund (for next year) || 10.0 ||
! colspan=5 | Ending position
|-
|-
|'''Sub-total''' || '''20.0''' ||
| Reserves || || 60 || || Staff costs 140 per year
|-
|-
|'''''Total''''' || '''''530+''''' ||
| 2011 Fundraiser || || 500 || || Minus WMF element
|-
| Fundraising costs || || 55 || || Paypal fees plus postal follow up campaign
|-
| '''''Total''''' || || '''''505''''' || ||
|}
|}


== Potential items ==
[[Category:Financial]]
 
=== Seed for membership merchandise ===
* Seed money for printing T-shirts etc.
* Can also be used as prizes in competitions, rewards for helping out at events, etc.
 
Rough estimate might be £200(?), with the aim of becoming largely self-sustaining.
 
=== Chapters Conference 2011 ===
We will need to fund the travel for 2 board members to attend this. Weekend of 25-26 March, in Berlin. Should cost ~£0.5K. Would also be good to provide sponsorship for other chapters, or general support for the conference (pending them meeting the requirements of our grant for the 2010 conference...). Perhaps budget £2k in total?
 
=== Wikimania 2011 Sponsorship ===
Scholarships for people to travel to Wikimania 2011 in Haifa, Israel? £1k - or more needed to have a bigger impact? Should liaise with Jessie Wild (WMF's 2011 Wikimania Scholarships Program Manager); their scheme will launch in January 2011 so should probably launch ours at a similar time.
 
=== Travel ===
Funding for board members and volunteers to travel to free content conferences and meetings with current and potential partners. Could also include accommodation and subsistance. £1k might be an underestimate (10 trips of £100 each), but might be a good starting point. This could do with knowing the amount spent in 2010 on this.
 
=== Camera ===
 
Following a discussion at a London meetup, I propose purchasing a decent (albeit, lower-end of the market) DSLR camera that can be lent to Wikimedians. In particular, I'm told that a low-light lens would be extremely useful for photographing items in museums that either ban flash photography or have items behind glass. The camera and a couple of lenses would probably cost around £1000. We would need to investigate insurance as well. I should ask the amateur photographers I was speaking to about what kind of tripods and things they would like as well. For the sake of argument, let's budget £1,500 total. --[[User:Tango|Tango]] 23:31, 18 December 2010 (UTC)
: We'd probably want something like the [http://www.jessops.com/online.store/products/77143/show.html Canon 550d], plus something like a [http://www.jessops.com/online.store/products/35293/show.html 17-55mm f/2.8 imaged stabilized lens]. That's essentially the kit that I use myself for this sort of thing (except newer and with higher performance). Tripods generally can't be used within museums, so it's probably not worth getting one. I'd want to see the demand for this before buying it, though - most (like me) already have kit that can do a reasonable job... [[User:Mike Peel|Mike Peel]] 00:54, 19 December 2010 (UTC)
::Most what already have such kit? Most people certainly don't. There were two people at the meetup that were interested. Both had cameras that were substantially more than point-and-click, but not quite good enough to do what they wanted. The bit they were particularly keen on was the low-light lens. And these were people interested enough to be pro-actively asking the question. There will be more people that would be interested in using the camera if it were offered. --[[User:Tango|Tango]] 01:21, 19 December 2010 (UTC)
 
==Potential Projects==
===Wikipedia & Schools (Kenya)===
This I believe should be used as a test bed project for supporting the offline use of wikipedia in subsaharan africa. A high priority case.
 
'''More Information''': [http://meta.wikimedia.org/wiki/Wikimedia_Kenya/Project_for_Kenyan_Schools http://meta.wikimedia.org/wiki/Wikimedia_Kenya/Project_for_Kenyan_Schools]
 
===Bristol Somali Project===
Again, a high priority testbed project to improve sub-saharan resources from the UK. Potential to be rolled out across many languages.
 
=== WIKI conference ===
Follow-up conference to [[GLAM-WIKI]], either on the same topic (GLAM) or on a different one (e.g. education). Budget for GLAM-WIKI 2010 is ~£5k, hence budgeting roughly the same next year.
 
=== Printing and distributing Bookshelf materials ===
Materials from the WMF's Bookshelf Project are starting to become available - see http://outreach.wikimedia.org/wiki/Bookshelf . They would likely need some minor alterations so that they are in British English, after which we could print and distribute copies. Other works could also be created and distributed via the same method.
 
Could distribute to:
* Libraries
* Schools
* Universities
* Museums
* At events like GLAM-WIKI, annual conference, etc.
 
Costs would be:
* Printing
* Postage
 
Rough estimate might be £1k(?).
 
Other materials that could be printed and distributed:
* [http://outreach.wikimedia.org/wiki/File:Videowikipedia_v1.pdf Video on Wikipedia leaflet]
 
===Backstage Pass events===
At least one should be run in the year. For infomation on the BM backstage pass event see: http://uk.wikimedia.org/wiki/Backstage_Pass
 
===Wikipedia 10th Anniversary===
Support for these celebrations needs to be coordinated with the community.
 
==Staff==
=== Office Manager ===
Three possibilities that need to be costed and decided upon:
* Continuation at current level of 8 hours per week? 8x52x£10 = £4,160
* Increasing to ~20 hours per week? 20x52x£10 = £10,400.
* Full time position? ~£20k salary, ~£10k+ overheads.
 
=== Events Organiser ===
* Full time position? ~£20k salary, ~£10k+ overheads, plus individual project budgets?
:*Given that we are planning to support numerous projects at this point in time I would rather see this role be more general and for it to support all current projects. As the chapter grows this role can be bifurcated. [[User:Seddon|Seddon]] 01:34, 28 October 2010 (UTC) 01:31, 28 October 2010 (UTC)
 
=== Office ===
Two desks at CAN Mezzanine for 9 months (assuming we won't be moving in for 3 months after the end of the fundraiser at the earliest) at £348 per month per desk, plus a few additional fees and costs: ~£7,000. Security deposit of about £2000. One-off moving in fee of about £1000. Furniture and computers, etc., about £1000. Total: £11,000.
 
Rescaling to 5 people: ~£17,500 deskspace, deposit ~2k, moving in fee ~1k, computers ~2.5K. Total: £23k

Latest revision as of 21:45, 2 January 2013

  • Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.

Key to budget holders:

Description Authorising
Board member		 Amount
(£/thousands)		 of which Restricted Notes
Starting position
2009-10 Fundraiser -- 75 40 Carried over from previous year
2010-11 Fundraiser -- 540 50% of this is earmarked for international projects
Grants & sponsorship - for individual projects -- 5 5 Hearst Media carried forward (Restricted); £3k Hearst
Return of kickstart funds -- -3 -3
Total -- 617 42
Income
2011-12 Fundraiser -- 600 Prudent assessment; not included in 2011 spending
Membership Fees (£5 x ~100) -- 1
Total -- 601
Programme expenditure
International projects (WMF) Board 290 40
Events Organiser Board 22.0 Discussed in Minutes 4Jan11
Developer Board 25.0 Discussed in Minutes 4Jan11
Culture and Heritage Projects Fæ 40.0 GLAM-WIKI conferences; museum events; Scotland project
Education Projects + Campus Ambassador Programme MLP 20.0 Incorporates EDU-WIKI Conference & Initiatives/WP:CONTRIB Student Outreach.
Toolserver AT 10.0
Wikimania 2011 Sponsorship RB 6.0
Wikisym 2011 Scholarships MP 4.0 See WikiSym Scholarships
WikiConference India 2011 Scholarships MP 3.0 See WikiConference India Scholarships
2010 & 2011 OKCon Sponsorship AT 2.0 2.0 Open Knowledge Conference sponsorship (Hearst)
Annual Conference 2011 SV 3.0 See detailed budget.
Chapters Conference 2011 MP 5.0 General support + attendance
Microgrants Exec 2.0
Partnership events MP 3.0
CILIP conference stall MP 2.5 Budget line now closed; total spent was £2425.62.
ARKive partnership MLP 1.0
Geocamp MP 3.0
Opportunity Fund Board 22.5 For new possibilities that arise throughout the year
Sub-total 469 42
Administrative expenditure
Chief Executive Board 20.0 Discussed in Minutes 4Jan11
Office Manager Board 25.0 Discussed in Minutes 4Jan11. Full time
Communications MP 21.0
Annual Accounts AT 4.0
Legal advice (inc. charity application) SV/AT 13.0
Paypal Fees Treas. 20.0
Other Fundraiser Costs CK 1.2
Insurance AT 1.0
Board costs Treas. 8.0
Miscellaneous Administrative and Office Costs Treas. 1.0
Sub-total 109
Total 578 42
Ending position
Reserves 60 Staff costs 140 per year
2011 Fundraiser 500 Minus WMF element
Fundraising costs 55 Paypal fees plus postal follow up campaign
Total 505
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