Reports 8Jan13/Minutes review: Difference between revisions
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| R28 || [[Agenda 27Aug11]] || [[Minutes 27Aug11]] || {{office|Minutes_27Aug11|Office}}<br />{{board|Minutes_27Aug11|Board}} || || || | | R28 || [[Agenda 27Aug11]] || [[Minutes 27Aug11]] || {{office|Minutes_27Aug11|Office}}<br />{{board|Minutes_27Aug11|Board}} || || || | ||
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| R29 || [[Agenda 9Aug11]] (Exec) || [[Minutes 9Aug11]] || {{board|Minutes_9Aug11|Board}} || || || | | R29 || [[Agenda 9Aug11]] (Exec) || [[Minutes 9Aug11]] || {{board|Minutes_9Aug11|Board}} || {{tick}} || || | ||
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| R39 || [[Agenda 5Feb11]] || [[Minutes 5Feb11]] || {{board|Minutes_2Feb2011|Board}} || || || | | R39 || [[Agenda 5Feb11]] || [[Minutes 5Feb11]] || {{board|Minutes_2Feb2011|Board}} || {{tick}} || || In-camera minutes not approved | ||
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| R45 || [[Agenda 11Sep10]] || [[Minutes 11Sep10]] || {{board|Minutes_11Sep2010|Board}} || || || | | R45 || [[Agenda 11Sep10]] || [[Minutes 11Sep10]] || {{board|Minutes_11Sep2010|Board}} || {{tick}} || || | ||
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| R46 || [[Agenda 10Aug10]] || [[Minutes 10Aug10]] || {{board|Minutes_10Aug2010|Board}} || || || | | R46 || [[Agenda 10Aug10]] || [[Minutes 10Aug10]] || {{board|Minutes_10Aug2010|Board}} || {{tick}} || || | ||
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| R47 || [[Agenda 20Jul10]] || [[Minutes 20Jul10]] || {{board|Minutes_20Jul2010|Board}} || || || | | R47 || [[Agenda 20Jul10]] || [[Minutes 20Jul10]] || {{board|Minutes_20Jul2010|Board}} || {{tick}} || || | ||
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| R48 || [[Agenda 29Jun10]] || [[Minutes 29Jun10]] || {{board|Minutes_20Jul2010|Board}} || || || | | R48 || [[Agenda 29Jun10]] || [[Minutes 29Jun10]] || {{board|Minutes_20Jul2010|Board}} || {{tick}} || || | ||
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| R50 || [[Meetings/2010-05-04/Agenda]] || [[Meetings/2010-05-04]] || || {{tick}} || || | | R50 || [[Meetings/2010-05-04/Agenda]] || [[Meetings/2010-05-04]] || || {{tick}} || || | ||
Revision as of 19:15, 2 January 2013
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This report/recommendation is currently being drafted |
Background
At the board meeting on 9 October 2012 I was given the action:
MP to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist MP wherever possible.
As such I started setting out a decision page on the office wiki at Decisions/In-camera_minutes. Following from this, at the board meeting on 17 November 2012 I was given the action:
MP to assemble a list of unapproved minutes to be approved at the next board meeting.
Additionally, the governance review that is currently taking place highlighted some inaccuracies in past board minutes, and when I was working through past board minutes I found some other inaccuracies that should be corrected. In order to jointly take into account the actions placed upon me, my duties as secretary, and to try to minimise the workload for other trustees, I have set out this set of public recommendations, which incorporates the two lists requested above.
I request that my fellow trustees review these recommendations in advance of the 8 Jan board meeting, and raises any queries or requests for modification of the recommendations on the talk page or if need be with myself by email, so that as complete a decision as possible can be made at this board meeting.
Recommendation
I recommend that the Board:
- Approves the minutes where indicated below in the 'Details' section.
- Approves the relocation of in-camera minutes to the office (remaining in-camera) or public (releasing publicly) wikis as indicated below in the 'Details' section.
- Caveats this approval to ensure that past boards are happy with the changes made to minutes recorded during their terms.
- Actions myself to relocate the in-camera minutes as appropriate, to mark newly approved minutes accordingly, and to note that changes have been made to minutes previously approved.
- Identifies any exceptions that it wants to make to this recommendation as per the reference numbers below, and the reasons for those exceptions, to be reviewed at the February board meeting.
Details
The meetings have been recorded in reverse chronological order below.
