2012 Activity Plan/University conference: Difference between revisions

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! colspan=3 | Outgoing
! colspan=3 | Outgoing
|-
|-
| Venue hire || ₤6,000 || Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
| Venue hire || £6,000 || Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
|-
|-
| Additional venue costs || ca. ₤200 || additional wireless capacity, stage hire for the main room, additional IT equipment. So far spend £160 for AV hire for 2 days  
| Additional venue costs || ca. £200 || additional wireless capacity, stage hire for the main room, additional IT equipment. So far spend £160 for AV hire for 2 days  
|-
|-
| Student bursaries || ₤0 ||
| Student bursaries || £0 ||
|-
|-
| Travel and per diem for 5 staff || ca. ₤500 ||
| Travel and per diem for 5 staff || ca. £500 ||
|-
|-
| Expenses for volunteers || ca. ₤700 || travel, accommodation, per diem
| Expenses for volunteers || ca. £700 || travel, accommodation, per diem
|-
|-
| Travel costs for speakers, including international || ca. ₤1,500 ||
| Travel costs for speakers, including international || ca. £1,500 ||
|-
|-
| Coaches || ca. ₤200 || to Leicester city centre on the evening of 5th September
| Coaches || ca. £200 || to Leicester city centre on the evening of 5th September
|-
|-
| Evening museum tour || ₤90 || Leicester Guildhall on the evening of 5th September
| Evening museum tour || £90 || Leicester Guildhall on the evening of 5th September
|-
|-
| Speaker gifts || ₤150 ||
| Speaker gifts || £150 ||
|-
|-
| Materials for the conference || ca. ₤100 ||
| Materials for the conference || ca. £100 ||
|-
|-
| Merchandise || ca. ₤500 || incl delegate packs
| Merchandise || ca. £500 || incl delegate packs
|-
|-
| Leaflets || ca. ₤100 || to promote event beforehand
| Leaflets || ca. £100 || to promote event beforehand
|-
|-
| Shipping costs to the venue (and back) || ca. ₤150 ||
| Shipping costs to the venue (and back) || ca. £150 ||
|-
|-
| contingency || ₤400 ||
| contingency || £400 ||
|-
|-
| '''Total''' || '''£10,590''' ||  
| '''Total''' || '''£10,590''' ||  

Revision as of 14:23, 9 September 2012

Description

Brought forward from 2011, we will run a two-day EDU-WIKI conference on 5-6 September 2012, raising awareness of the educational possibilities of Wikipedia and kick-starting Wikimedia UK's academic engagement as the GLAM-WIKI conference did for the chapter's GLAM activity in 2010.

Amount

£10,000

Budget responsibility

Martin Poulter with support from Daria Cybulska

Budget details
Description Amount Notes
Incoming
Budgeted amount £10,000
Registration fees from delegates £1,200-£2,400 £30-£40/ea
Total budget available £11,500
Outgoing
Venue hire £6,000 Calculated per delegate (min 60). includes accommodation for 6 staff/volunteers; food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
Additional venue costs ca. £200 additional wireless capacity, stage hire for the main room, additional IT equipment. So far spend £160 for AV hire for 2 days
Student bursaries £0
Travel and per diem for 5 staff ca. £500
Expenses for volunteers ca. £700 travel, accommodation, per diem
Travel costs for speakers, including international ca. £1,500
Coaches ca. £200 to Leicester city centre on the evening of 5th September
Evening museum tour £90 Leicester Guildhall on the evening of 5th September
Speaker gifts £150
Materials for the conference ca. £100
Merchandise ca. £500 incl delegate packs
Leaflets ca. £100 to promote event beforehand
Shipping costs to the venue (and back) ca. £150
contingency £400
Total £10,590
Timetable for activities

5-6 September 2012 at Leicester University.

Success Criteria
  • Full attendance as per plan
  • Attendees value conference and provide good feedback.
  • Conference content is stimulating and appropriate
  • That there is follow-up that offers development throughout the University and Scholarly Societies community and builds links with Wikimedia UK.
Risks
  • Low attendance.
  • Lack of stimulating content.
  • Lack of focus.
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