Wikimania 2014/Meeting 4: Difference between revisions
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==Minutes== | ==Minutes== | ||
===Recruiting=== | ===Recruiting=== | ||
*Define better London First | *Define better London First relationship | ||
**We want to have regular monthly meetings with them to oversee organisational process and help with procurement and negotiations. | **We want to have regular monthly meetings with them to oversee organisational process and help with procurement and negotiations. | ||
*We probably don't need interns with our full team, probably wait until the bid is won or lost, then comes out of WMUK budget for Wikimania (rather than bid budget). | *We probably don't need interns with our full team, probably wait until the bid is won or lost, then comes out of WMUK budget for Wikimania (rather than bid budget). | ||
| Line 66: | Line 66: | ||
*{{action}} Ed to include London First fees in budget | *{{action}} Ed to include London First fees in budget | ||
*{{action}} Ed/James/Anastasia to meet Jimmy | *{{action}} Ed/James/Anastasia to meet Jimmy | ||
[[Category:Wikimania 2014]] | |||
Latest revision as of 12:15, 19 August 2012
- Where?: Mumble, server wikipediamumble.moonflare.com, channel wikimedia-uk-confcom
- When?: 12 midday, Sunday 5th August 2012
Agenda
- Recruiting
- University lists - WMUK has some good stuff here, contact Daria, also Sue O'Hare
- Contact volunteers
- Ask Jimmy
- How do we vet these volunteers?
- Results of meeting with Jon Davies on 3rd Aug 2012 about Wikimedia UK Budget for Bid
- Misc discussion of Wikimania 2012, which they're written up and will share with us
- Budget can go towards
- office time for committee
- paid internships
- Discuss fundraising with http://uk.wikimedia.org/wiki/User:Bavage
- Role of Treasurer at this stage of bid, budget control in general
- Barcamp X
Attendance
- Ed Saperia
- James Knight
- Kimi Lawrie
- Katie Chan
Apologies:
- Anastasia Andrianova
- Kevin McLaughlin
Minutes
Recruiting
- Define better London First relationship
- We want to have regular monthly meetings with them to oversee organisational process and help with procurement and negotiations.
- We probably don't need interns with our full team, probably wait until the bid is won or lost, then comes out of WMUK budget for Wikimania (rather than bid budget).
- Team defined as:
- Coordinator: Ed Saperia
- Programme/Partnerships: James Knight
- Fundraiser: Anastasia Andrianova
- Venue: Kevin McLaughlin
- Web: Kimi Lawrie
- Media/Comms: TBD
- Treasurer: TBD
- Graphics: TBD
- So just a couple of roles left to fill, and these fairly well defined.
- Need to write up better job descriptions
- Do we need to hire as per WMUK hiring guidelines?
Budget
- Budget proposal agreed
- London First fees pending meeting this week
- Budget to be presented in time for 8th September
Actions
- ACTION: Ed/James/Anastasia to start spending about 1 day a week in WMUK offices
- ACTION: Ed improve job descriptions
- ACTION: Ed ask WMUK about hiring policy
- ACTION: Ed basic branding for hiring purposes
- ACTION: Ed and James meet with London First Event Manager
- ACTION: Anastasia to put together requirements for sponsorship packs (what does she need from the rest of the team?)
- ACTION: James, Kimi to start considering specs for web offering: initial phase (fundraising, partnerships)
- ACTION: KTC to review 2013 bid budget
- ACTION: Anastasia to touch base with http://uk.wikimedia.org/wiki/User:Bavage
- ACTION: Ed/James/Anastasia to brainstorm stuff to ask Jimmy
Actions for next week
- ACTION: Ed to post job adverts
- ACTION: Ed to include London First fees in budget
- ACTION: Ed/James/Anastasia to meet Jimmy