User:Mike Peel/Workspace: Difference between revisions

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<includeonly>This document has been transcluded, and needs to be substituted and finalised prior to counting as Mike's report to the board.</includeonly>
<includeonly>This document has been transcluded, and needs to be substituted and finalised prior to counting as Mike's report to the board.</includeonly>
; This is a scratchpad that [[User:Mike Peel]] uses to keep track of what has been done recently, and needs to be done.
; This is a scratchpad that [[User:Mike Peel]] uses to keep track of what has been done recently, and what needs to be done.


; Secretary role:
Split into roles:
 
=== Secretary role ===
* Implementing the AGM resolutions
* Implementing the AGM resolutions
** Change of name: RS dealing with this
** Change of name: RS dealing with this
** [[Article]]s updated - updated versions need to be sent to Companies House and Charities Commission (and elsewhere?)
** [[Article]]s updated - updated versions need to be sent to Companies House and Charities Commission (and elsewhere?)
* Updating Trustee access - detailed progress is at [[Talk:Agenda 30Jun12]]
* Updating Trustee access - detailed progress is at [[Talk:Agenda 30Jun12]]. Thanks to Richard for his work here.
* Helped respond to [[:meta:Funds Dissemination Committee/Chapter Finances Survey/UK]]
* Minutes:
* Assembled first draft of [[Agenda 30Jun12]] for Fæ to progress
** Need review: [[Minutes 21Apr12]], [[Minutes 12May12]], [[Minutes 12May12b]]
** Noting finalised email decisions on that page
** Done: [[Minutes 15Apr12]], [[Minutes 8May12]]
** Decision-in-progress about staff probation periods. Currently unclear as to whether this needs to be a full board decision, or whether it is a decision that can be delegated to the Exec.
* [[WikiSym 2012 Scholarships]] being developed (checking with Wikisym organisers)
* Need to expand [[Minutes 12May12b]]
* Welsh Wikipedia Aberystwyth library meeting on 15 June, 2.15pm. Potentially attending unless anyone else is able to.
 
; Sysadmin role:
* Tackling issue with the VPS being sluggish due to other users on the same server. (chasing webhost support)
* Need to work on [[Tender for Systems Administrator WMUK]]
* Joomla + CiviCRM need updating
* Wikis need updating to 1.19.


; Miscellaneous:
=== Finances ===
* Duplicate Viking Direct payment on 4 April, being looked into by the Co-Op and Richard.
* There are currently some long-standing outstanding reimbursements. These include:
* Reports - [[Reports/2012/May]], [[Reports/2012/April]], [[Reports/2012/March]], [[Reports/2012/February]], [[Reports/2012/January]], [[Reports/2011/December]], [[Reports/2011/November]] - transferring lead to office
** My expenses (since expense claims currently rely on authorisation by of Jon and myself, and I cannot authorise my own expense claims). My outstanding expenses currently sum up to £1,905.08. The corresponding claims are as follows:
* Need to figure out how to integrate [[Frequently Asked Questions]] into the wiki structure.
*** 27/09/11, Girl Geeks cake, £20.00
* Have been supporting the establishment of the Conferences Committee. Have set up the domain name of http://www.wikiconferences.org.uk/ and the mailing list at [http://lists.wikimedia.org.uk/cgi-bin/mailman/listinfo/conference-committee-l conference-committee-l], will also be supporting the setting up of volunteer email address at the wikiconferences.org.uk domain as needed. The role of this committee is to be discussed at the next board meeting.
*** 21/11/11, SSL certificate, £11.99
 
*** 08/01/12, OTRS workshop, £796.60
; Expense claims:
*** 03/01/12, Skype call (3 Jan meeting), £15.20
* As one of the main signatories to the WMUK bank accounts, I have been authorising expense claims and invoice payments as need be via Unity Trust online banking. As the lead of the two trustees that have access to the co-operative account, I have been undertaking reimbursements from that account and transferring funds to the Unity Trust account as needed.
*** 18/02/12, wikilovesmonuments domain names, £14.16
* The only outstanding reimbursements that have taken longer than 24 hours, aside from my own, that I am aware of are as follows:
*** 05/04/12, Domain name credits, £204.00
** National Archives, £4,995 from the digitization budget for the World War project. This is currently pending receipt of the digital images and confirmation of the copyright release at the WMUK office.
*** 15/04/12, Board meeting + finance meeting, £148.02
** Roger Bamkin's expenses from 2011. There are currently a couple of outstanding queries on his latest expense claim (of £2,189.06) before these are reimbursed.
*** 15/04/12, Driving to meet Roger + Andrew for treasurer handover, £66.75
* I cannot currently request reimbursement of my expenses since expense claims currently rely on authorisation by of Jon and myself, and I cannot authorise my own expense claims.
*** 15/04/12, Exec meeting, WMUK office, £83.94
* My current outspending expenses sum up to £1,694.14. The corresponding claims are as follows:
*** 20/03/12, John Rylands meeting, £28.95
** 27/09/11, Girl Geeks cake, £20.00
*** 15/04/12, Extra costs at Exec meeting, WMUK office, £5.79
** 21/11/11, SSL certificate, £11.99
*** 22/04/12, Board meeting, Monmouth, £139.48
** 08/01/12, OTRS workshop, £796.60
*** 08/05/12, Skype call (board meeting), £7.05
** 03/01/12, Skype call (3 Jan meeting), £15.20
*** 08/05/12, Phone calls (March, April, May), £45.12
** 18/02/12, wikilovesmonuments domain names, £14.16
*** 09/05/12, wikimedia.ie renewal, £30.32
** 05/04/12, Domain name credits, £204.00
*** 13/05/12, wikiconferences.org.uk registration (2 years), £7.08
** 15/04/12, Board meeting + finance meeting, £148.02
*** 14/05/12, attendance of WikiConference UK 2012 / AGM 2012 / Conference Committee meeting / Wikimeet, £162.67
** 15/04/12, Driving to meet Roger + Andrew for treasurer handover, £66.75
*** 08/06/12, phone calls to bank (May/June), £10.87
** 15/04/12, Exec meeting, WMUK office, £83.94
*** Note: I am willing to document and explain all of my expenses to any WMUK member that requests them. I am committed to minimising my trustee expenses as much as possible, whilst maintaining my effective involvement in WMUK activities.
** 20/03/12, John Rylands meeting, £28.95
** 15/04/12, Extra costs at Exec meeting, WMUK office, £5.79
** 22/04/12, Board meeting, Monmouth, £139.48
** 08/05/12, Skype call (board meeting), £7.05
** 08/05/12, Phone calls (March, April, May), £45.12
* I am willing to document and explain all of my expenses to any WMUK member that requests them. I am committed to minimising my trustee expenses as much as possible, whilst maintaining my effective involvement in WMUK activities.
* There is currently an outstanding action on the office to release information about expense and invoice reimbursements via the public wiki. These include:
* There is currently an outstanding action on the office to release information about expense and invoice reimbursements via the public wiki. These include:
** Breakdowns of the funds expended from the various [[2012 Activity Plan]] budgets, and projections for the future
** Breakdowns of the funds expended from the various [[2012 Activity Plan]] budgets, and projections for the future
** The Office and Chief Exec's expenses should be made publicly available as per the [[Finance Policy]].
** The Office and Chief Exec's expenses should be made publicly available as per the [[Finance Policy]].
** Summaries of other expenses should be made publicly available, again as per the [[Finance Policy]].
** Summaries of other expenses should be made publicly available, again as per the [[Finance Policy]].
** Richard's working on this, at [[Expenses]]
* I need to raise the issue of how per diem payments are rescaled for events such as WMUK board meetings where meals are covered by the event. In particular, per diem repayments for events where breakfast and lunch are directly covered by WMUK or partner organisations, and/or where evening meals are paid for centrally, need to be revised.
* I need to raise the issue of how per diem payments are rescaled for events such as WMUK board meetings where meals are covered by the event. In particular, per diem repayments for events where breakfast and lunch are directly covered by WMUK or partner organisations, and/or where evening meals are paid for centrally, need to be revised.
* There was a misunderstanding with Unity Trust about the definition of double authentication. Richard Symonds has access to the account to set up transactions but not authorise them, whilst Jon Davies and myself can authorise the transactions. Unity Trust was originally taking RS + JD as double authentication and hence undertaking transactions, whilst it should be RS setting up transactions with JD + MP authorising them. This has subsequently been resolved such that RS sets up transactions and both JD and MP need to authorise them. In the near future both Fæ and Johnbod will also be able to authorise expenses.
* There was a misunderstanding with Unity Trust about the definition of double authentication. Richard Symonds has access to the account to set up transactions but not authorise them, whilst Jon Davies and myself can authorise the transactions. Unity Trust was originally taking RS + JD as double authentication and hence undertaking transactions, whilst it should be RS setting up transactions with JD + MP authorising them. This has subsequently been resolved such that RS sets up transactions and both JD and MP need to authorise them. In the near future both Fæ and Johnbod will also be able to authorise expenses.
* Overdue expense claim from Imperial - is this still outstanding?
* Duplicate Viking Direct payment on 4 April, being looked into by the Co-Op and Richard.
* Fundraiser 2011-12. CK is assembling the fundraiser wrap-up document. Current version is at [https://docs.google.com/document/d/1reOr-ZOZYFMtsEm5oIR4UG5ftHc27k5Ze6t7hfMNphE/edit].
* 2011-12 audit, with Richard Symonds.
* Budgets that I am (nominally) responsible for:
** [[2012 Developer budget]]: To be expanded.
** [[2012 Travel Grants budget]]: Wikimania, Finance Meeting, Chapters Meeting sponsorships are in progress (see below).
** [[2012 Grants budget]]: In progress. Needs attention.
* RS and MP to organise circa £2.5k of funding to develop an open-source solution linking CiviCRM and UK Direct Debits.
=== Grants ===
* Macrogrants currently require board approval - to investigate setting up a grants committee.
* ''Pending:''
** [[Microgrants/Wikinews reporter IDs]] - Pending preparation of a code of conduct.
** [[Microgrants/BL photocopies]] - in principle approved, but needs a page setting up to implement it.
** [[Microgrants/World War I resources]] - currently a draft microgrant, not yet submitted.
* ''Recently approved:''
** [[Microgrants/Core Contest (prizes)]] - prizes being awarded.
* ''In progress:''
** [[2012 Travel Grants budget|Wikimania scholarships]]
** [[Microgrants/RMS Titanic research in England]] and [[Microgrants/RMS Titanic research in Northern Ireland]]
** [[Microgrants/Oxford Law Competition]]
** [[Microgrants/Gibbons Stamp Monthly Digital Archive 1890 - 2009]]
** [[Microgrants/Copyright law]]
** [[Microgrants/Elections in Europe]]
** [[Microgrants/In Defence of Naval Supremacy]]
** [[Microgrants/Persian miniature painting book]]
** [[Microgrants/Shore Establishments of the Royal Navy]]
* ''Closing off:''
** [[2012 Travel Grants budget|Finance meeting support]]
** [[2012 Travel Grants budget|Chapters meeting support]]
** [[Microgrants/London Wikipedia academy]] - only pending confirmation that the expenses were reimbursed.
** [[Microgrants/Brighton Hackathon 2011]] - one expense claim outstanding before this can be closed.
** [[WikiConference India Scholarships]] - Still pending some expense claims. Report being written at [[WikiConference India 2011 Report]]
** [[WikiSym Scholarships]] - Hotel bill from the WMF outstanding; needs to be paid before this can be closed off.
* ''Recently closed''
** [[Microgrants/University of Manchester Outreach]]
=== Sysadmin role ===
* Joomla + CiviCRM need updating
=== Communications ===
* Stevie's leading this, these are my notes about upcoming global milestones to be aware of.
** Milestone of 500M unique visitors to Wikimedia projects is upcoming. Erik Moller will potentially be starting a draft of a Wikimedia blog post soon at [[:meta:Wikimedia_Blog/Drafts]].
** Milestone of 4m en.wp articles upcoming?
* Have been encouraging the WMF blog team to make their editorial process more open. Limited success so far, with the blog post calendar and some upcoming blog posts being shared prior to publication, but no consistent approach has been adopted, and comments made on blog posts prior to their publication have not necessarily been taken into account.
=== Volunteer ===
* Need to figure out how to integrate [[Frequently Asked Questions]] into the wiki structure.
* [[Geocamp]] - on back burner at the moment, needs picking up in concert with Daria.
* List admin. wikimediauk-l: trying to sort out issue with archives being semi-confidential, and keep moderator queue clear.
=== Office tasks ===
* 5-year plan. Being led by Jon, awaiting request for advice about setting up a single community page to further the discussion on this topic.
* Office hours - Jon has done this once, needs to be rotated amongst staff members. MP to follow up on this.
* Legal advice phone number to be posted to the office wiki
* Office to expand on [[Recruitment procedures]] for part-time/contract staff, and the facilitation of volunteers to participate in events

Latest revision as of 09:25, 27 June 2012

This is a scratchpad that User:Mike Peel uses to keep track of what has been done recently, and what needs to be done.

Split into roles:

Secretary role

Finances

  • There are currently some long-standing outstanding reimbursements. These include:
    • My expenses (since expense claims currently rely on authorisation by of Jon and myself, and I cannot authorise my own expense claims). My outstanding expenses currently sum up to £1,905.08. The corresponding claims are as follows:
      • 27/09/11, Girl Geeks cake, £20.00
      • 21/11/11, SSL certificate, £11.99
      • 08/01/12, OTRS workshop, £796.60
      • 03/01/12, Skype call (3 Jan meeting), £15.20
      • 18/02/12, wikilovesmonuments domain names, £14.16
      • 05/04/12, Domain name credits, £204.00
      • 15/04/12, Board meeting + finance meeting, £148.02
      • 15/04/12, Driving to meet Roger + Andrew for treasurer handover, £66.75
      • 15/04/12, Exec meeting, WMUK office, £83.94
      • 20/03/12, John Rylands meeting, £28.95
      • 15/04/12, Extra costs at Exec meeting, WMUK office, £5.79
      • 22/04/12, Board meeting, Monmouth, £139.48
      • 08/05/12, Skype call (board meeting), £7.05
      • 08/05/12, Phone calls (March, April, May), £45.12
      • 09/05/12, wikimedia.ie renewal, £30.32
      • 13/05/12, wikiconferences.org.uk registration (2 years), £7.08
      • 14/05/12, attendance of WikiConference UK 2012 / AGM 2012 / Conference Committee meeting / Wikimeet, £162.67
      • 08/06/12, phone calls to bank (May/June), £10.87
      • Note: I am willing to document and explain all of my expenses to any WMUK member that requests them. I am committed to minimising my trustee expenses as much as possible, whilst maintaining my effective involvement in WMUK activities.
  • There is currently an outstanding action on the office to release information about expense and invoice reimbursements via the public wiki. These include:
    • Breakdowns of the funds expended from the various 2012 Activity Plan budgets, and projections for the future
    • The Office and Chief Exec's expenses should be made publicly available as per the Finance Policy.
    • Summaries of other expenses should be made publicly available, again as per the Finance Policy.
    • Richard's working on this, at Expenses
  • I need to raise the issue of how per diem payments are rescaled for events such as WMUK board meetings where meals are covered by the event. In particular, per diem repayments for events where breakfast and lunch are directly covered by WMUK or partner organisations, and/or where evening meals are paid for centrally, need to be revised.
  • There was a misunderstanding with Unity Trust about the definition of double authentication. Richard Symonds has access to the account to set up transactions but not authorise them, whilst Jon Davies and myself can authorise the transactions. Unity Trust was originally taking RS + JD as double authentication and hence undertaking transactions, whilst it should be RS setting up transactions with JD + MP authorising them. This has subsequently been resolved such that RS sets up transactions and both JD and MP need to authorise them. In the near future both Fæ and Johnbod will also be able to authorise expenses.
  • Overdue expense claim from Imperial - is this still outstanding?
  • Duplicate Viking Direct payment on 4 April, being looked into by the Co-Op and Richard.
  • Fundraiser 2011-12. CK is assembling the fundraiser wrap-up document. Current version is at [1].
  • 2011-12 audit, with Richard Symonds.
  • Budgets that I am (nominally) responsible for:
  • RS and MP to organise circa £2.5k of funding to develop an open-source solution linking CiviCRM and UK Direct Debits.

Grants

Sysadmin role

  • Joomla + CiviCRM need updating

Communications

  • Stevie's leading this, these are my notes about upcoming global milestones to be aware of.
    • Milestone of 500M unique visitors to Wikimedia projects is upcoming. Erik Moller will potentially be starting a draft of a Wikimedia blog post soon at meta:Wikimedia_Blog/Drafts.
    • Milestone of 4m en.wp articles upcoming?
  • Have been encouraging the WMF blog team to make their editorial process more open. Limited success so far, with the blog post calendar and some upcoming blog posts being shared prior to publication, but no consistent approach has been adopted, and comments made on blog posts prior to their publication have not necessarily been taken into account.

Volunteer

  • Need to figure out how to integrate Frequently Asked Questions into the wiki structure.
  • Geocamp - on back burner at the moment, needs picking up in concert with Daria.
  • List admin. wikimediauk-l: trying to sort out issue with archives being semi-confidential, and keep moderator queue clear.

Office tasks

  • 5-year plan. Being led by Jon, awaiting request for advice about setting up a single community page to further the discussion on this topic.
  • Office hours - Jon has done this once, needs to be rotated amongst staff members. MP to follow up on this.
  • Legal advice phone number to be posted to the office wiki
  • Office to expand on Recruitment procedures for part-time/contract staff, and the facilitation of volunteers to participate in events
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