2012 Activity Plan/Travel grants

This document is a work in progress that will evolve over the course of the year. Please suggest improvements on the talk page, or make changes to this page directly.

The 2012 Activity Plan includes £15,000 for travel grants, with budget responsibility being with Mike Peel with office support. The description of the budget reads:

We will continue to provide financial support for individuals, from the UK and the rest of the world, to participate in Wikimedia events like Wikimania, the Wikimedia Chapters meeting, Wikimedia Loves Monuments, Wikisym and GLAMcamp. In 2010-11 we have enabled delegates to attend Wikimania (a number of delegates from UK, Portugal, Kenya and Hungary), Wikisym (two scholarships for UK researchers); WikiConference India (details to come shortly); Wikimedia Fundraising conference (2 UK delegates) and GLAMcamp NYC (1 UK delegate). This represents an important contribution of WMUK to the global movement, and we are committed to growing this contribution in the future.

This page sets out the breakdown of the budget for the specific projects it supports. It is a working document that will evolve over time.

Note that board and staff travel is not covered under this budget - that falls under 'staff travel' and 'board costs'. Additional travel support for projects not listed here may also be covered by other budgets.

Overview of the budget breakdown

Project	Month	Amount
Wikimania 2012	July	£5,000
Finance Meeting	February	£2,000
Chapters Meeting	March/April	£3,000
GLAMCamp	TBC	£2,000 (TBC)
Wikisym	August	£1,500 (TBC)
Other projects	TBC	£1,500 (TBC)
Total:		£15,000

Wikimania 2012

Wikimania 2012 is the global Wikimedia conference that takes place once per year. In 2012 it will be located in Washington D.C., USA, on 12-14 July 2012. We will provide scholarships for UK Wikimedia contributors and individuals from partner organisations.

We will provide scholarships totaling £5,000. At around £1k total costs per person for flight, accommodation, etc., as well as partial scholarships, we will be funding at least 5 scholarships. We will provide these scholarships via the central Wikimania scholarships system, with input into the selection of the relevant candidates. The office will organise their travel (using our supplier) and accommodation (at the conference hostel) directly. We would not be contributing to scholarships for people from other countries, as the WMF is doing this (and hence we are indirectly contributing to those via our grant to the WMF).

Finance Meeting

The Finance Meeting is a semi-annual meeting to discuss the Wikimedia fundraising activities, and also other finance-related issues such as financial policies and funds dissemination within the Wikimedia movement. This year it will take place in Paris, France, on 18-19 February 2012. Given the global nature of this debate, this meeting needs global representation in order to result in global solutions. We will support the attendance of board members from other Wikimedia organisations that were not able to participate in the global Wikimania Fundraiser last year.

We will provide support of up to £2,000. This will be implemented either by reimbursing costs already incurred to/by Wikimedia France, or by booking flights for individuals via the office. Costs per flight will vary depending on the origin country.

Chapters Meeting

The annual Chapters Meeting brings together all of the Wikimedia chapters, along with the Wikimedia Foundation, to discuss the global Wikimedia movement, recent activities, and future strategies, opportunities and possibilities. This year it will take place in Berlin on 30 March-1 April 2012. We will provide sponsorship either to enable other chapters to attend the chapters meeting, or to provide general support for the meeting (e.g. last year we funded the facilitators).

We will provide support of up to £3,000 (TBC). If we provide travel sponsorship then we will offer to book flights directly via the office, and pay for accommodation via invoice from WMDE. If we provide general support, it will be by invoice from WMDE only.

GLAMCamp

NB - this is currently a draft proposal.

GLAMcamp is a regular meeting of those active with GLAM-Wikimedia activities and relationships. The location and date of the next GLAMcamp has yet to be decided.

We will provide up to £2,000 (TBC) to support the attendance of both UK volunteers, and some international volunteers.

Wikisym

NB - this is currently a draft proposal.

Wikisym is an annual meeting of those carrying out scholarly research on or about Wikimedia. Wikisym 2012 will take place in Austria on 27-29 August 2012.

We will provide up to £1,500 (TBC) to cover the full costs for two UK attendees, which are either to be selected via an open call or selected via a Wikisym-organised scholarship process (if one exists).

Other projects

Given the above, £1,500 remains unallocated, which will be used to support other projects. This could include Wiki Loves Monuments.