Finances

This page details our key financial documents, policies and reports. It will get quite in-depth at times, but we've made every attempt to make it 'human-readable'.

Policies

We have several policies that guide how we spend our funds. These policies are changed by the board as and when needed.

• Our Finance Policy sets out how we maintain suitable financial controls to safeguard our assets and ensure they are applied effectively and efficiently in support of our objects. Where financial conflicts between different policies exist, generally the Finance Policy will take precedence.
• Our Conflict of Interest Policy controls when a trustee is allowed to claim expenses, and the very limited circumstances in which a Trustee may buy from, sell to, be employed by, or receive financial benefit from the charity.
• Our Scheme of Delegation sets out the powers that are delegated to the Chief Executive - for example, the power to spend money, hire staff, or represent the charity publicly.
• Our Donation and grant acceptance policy, which sets out the circumstances in which a donation can be accepted without having to consult the board.

Annual Reports

Since 2012, our Annual Reports and end-of-year accounts have been created in two formats - a glossy version with limited financial information, known as the Annual Review, and a plain version with full financial information, known as the Annual Report. The Annual Report is the copy that is submitted to Companies House and the Charity Commission.

• Our Annual Report from Incorporation to 31 January 2010
• Our Annual Report from 1 February 2010 to 31 January 2011.
• Our Annual Report from 1 February 2011 to 31 January 2012.
  • The glossy 2012 Annual Report.
• Our Annual Report from 1 February 2012 to 31 January 2013.
  • The glossy 2013 Annual Review.
• Our Annual Report from 1 February 2013 to 31 January 2014.
  • The glossy 2014 Annual Review.
• Our Annual Report from 1 February 2014 to 31 January 2015.
  • The glossy 2015 Annual Review.
• Our Annual Report from 1 February 2015 to 31 January 2016.
  • The glossy 2016 Annual Review.
• Our Annual Report from 1 February 2016 to 31 January 2017.
  • The glossy 2017 Annual Review.
• Our Annual Report from 1 February 2017 to 31 January 2018
  • The glossy 2018 Annual Review.
• Our Annual Report from 1 February 2018 to 31 January 2019
  • The glossy 2019 Annual Review.
• Our Annual Report from 1 February 2019 to 31 January 2020
  • The glossy 2020 Annual Review.
• Our Annual Report from 1 February 2020 to 31 January 2021
  • The glossy 2021 Annual Review.
• Our Annual Report from 1 February 2021 to 31 January 2022
  • Online 2022 Annual Strategic Report
• Our Annual Report from 1 February 2022 to 31 January 2023
  • Online 2023 Annual Strategic Report
• Our Annual Report from 1 February 2023 to 31 January 2024
  • Online 2024 Annual Strategic Report

Annual Plans and Budgets

We develop our annual budgets transparently on this website. You can find them at:

• 2010 Budget
• 2011 Budget
• 2012 Activity Plan
• 2013 Activity Plan
• 2014 Activity Plan

Fundraising and Grants

We have, in the past, participated in the annual Wikimedia fundraiser; you can find the agreements governing this participation at:

• 2009 Winter Fundraiser/Agreement
• 2010 Fundraiser/Agreement
• 2011 Fundraiser/Agreement
• 2012 Fundraising Agreement

We have also previously applied for the following grants:

• 2009 - Kick-start grant from the Wikimedia Foundation
• 2012-2013 FDC grant application