Meetings/2009 AGM/Notice/Original

Notice of Annual General Meeting

To: All members and directors of Wiki UK Limited (operating as Wikimedia UK)

Notice is hereby given that an Annual General Meeting will be held as follows:

• Date: [Saturday 21st March 2009]
• Time: [12pm] to [5pm]
• Location: [x Building, University of Birmingham Campus] [map of directions]

The agenda of the meeting is as follows:

[insert from Wikimedia UK v2.0/AGM 2008#Agenda when finalised]

You have the right to appoint a proxy who can attend the AGM and vote on your behalf. Alternatively, you may appoint the AGM Chair as your proxy, and instruct him to vote in a certain way. This can be used as a way of voting electronically, and you can still attend the meeting.

If you would like to do this, please email the following message to secretarywikimedia.org.uk, replacing the text with [ ] as appropriate:

I, [name], of the above email address, being a member of Wikimedia UK, hereby appoint the chair of the AGM (1) as my proxy to vote in my name on my behalf at the general meeting of the charity to be held on [21 March 2009] and at any adjournment thereof:

• Resolution 1 ([Description]): [Insert "For" or "Against"]
• Resolution 2 ([Description]): [Insert "For" or "Against"]
• Resolution 3 ([Description]): [Insert "For" or "Against"]
• Resolution 4 ([Description]): [Insert "For" or "Against"]
• Resolution 5 ([Description]): [Insert "For" or "Against"]

Unless otherwise instructed, the proxy [may/may not] vote as they think fit or abstain from voting.

1. If you would like someone else to be your proxy instead, please insert their name and address here

Invitation for Candidates

Statutory requirements

This notice is required to be given under the company's Articles of Association, which specify:

1. The notice must be given to all members and directors (Art 6.4)
2. Notice must be received at least 21 days before the date of the AGM (Art 6.1a)
3. Notices given electronically are deemed to have been received 48 hours after they are sent (Art 26.5)
4. Copies of notices sent must be retained in the Sent Items folder (Art 26.5)
5. If notices sent electronically bounce, a paper copy must be posted to the member within 48 hours (Art 26.5)
6. The notice must specify the Date, Time and Place of meeting (Art 6.3)
7. The notice must specify the general nature of the business of the meeting (this is achieved by including the Agenda) (Art 6.3)
8. The notice must mention the fact that it is an AGM (achieved by the title) (Art 6.3)

In addition the Election Rules specify that an invitation for candidates must be sent out with the notice of an AGM, containing:

1. Details of the duties and obligations of a director-trustee
2. Details of the statutory restrictions on who can serve as a director-trustee
3. A nominating form for candidates to return to the Teller(s) setting out the required information,[2] with space for a candidate statement
4. The deadline for returning the form to the Teller(s), which will not be less than 14 days and no more than 35 days before the AGM,[3] and at least three clear days after notice has been given