2011 Budget

Initial budget

• Budget values should be in units of a thousand of pounds - e.g. £500 would be 0.5.

Available money
Source	Authorising Board member	Amount (£/thousands)	of which Restricted	Notes
2009-10 Fundraiser	--	80	40	Carried over from previous year
2010-11 Fundraiser	--	540		50% of this is earmarked for international projects
2011-12 Fundraiser	--	600		Prudent assessment; not included in 2011 spending
Membership Fees (£5 x ~100)	--	1
Grants & sponsorship - for individual projects	--	5	5	Hearst Media carried forward (Restricted); £3k Hearst
Return of kickstart funds	--	-3	-3
Total		1218
Outgoing
Programme spending
Source	Authorising Board member	Amount (£/thousands)	of which Restricted	Notes
International projects (WMF)	Board	290	40
Events Organiser	Board	32.0		Discussed in Minutes 4Jan11
Developer	Board	30.0		Discussed in Minutes 4Jan11
Culture and Heritage Projects	Mike	20.0		GLAM-WIKI conferences; museum events
Campus Ambassador Programme	Steve	10.0
Toolserver	Andrew	10.0
EDU-WIKI Conference	Seddon	10.0
Wikimania 2011 Sponsorship	Tom	10.0
2010 & 2011 Open Knowledge Conference Sponsorship	Seddon	3.0	2.0
Annual Conference 2011	Seddon	3.0		See detailed budget.
Chapters Conference 2011 (general support + attendance)	Mike	5.0
Micro-grants	Mike & Tom	2.0
Communications material	Mike	1.0
Partnership events	Mike	1.0
Opportunity Fund	Board	47.0		For new possibilities that arise throughout the year
Sub-total		473	42
Administrative costs
Source	Authorising Board member	Amount (£/thousands)	of which Restricted	Notes
Chapter manager	Board	40.0		Discussed in Minutes 4Jan11
Office Manager (full time)	Board	30.0		Discussed in Minutes 4Jan11
Communication staff (part time)	Board	20.0
Annual Accounts	Andrew	4.0
Legal advice	Andrew	3.0
Paypal Fees	Tom	20.0
Insurance	Andrew	1.0
Board costs	Tom	5.0
Telephone, postage etc	0.5
Sub-total		123
Reserves
Reserves		60.0		Staff costs 140 per year
Sub-total		60.0
Total
Total		638+
Surplus comprising:		580
2011 Fundraiser		600
Less paypal		-20
		580

Potential items

Seed for membership merchandise

• Seed money for printing T-shirts etc.
• Can also be used as prizes in competitions, rewards for helping out at events, etc.

Rough estimate might be £200(?), with the aim of becoming largely self-sustaining.

Chapters Conference 2011

We will need to fund the travel for 2 board members to attend this. Weekend of 25-26 March, in Berlin. Should cost ~£0.5K. Would also be good to provide sponsorship for other chapters, or general support for the conference (pending them meeting the requirements of our grant for the 2010 conference...). Perhaps budget £2k in total?

Wikimania 2011 Sponsorship

Scholarships for people to travel to Wikimania 2011 in Haifa, Israel? £1k - or more needed to have a bigger impact? Should liaise with Jessie Wild (WMF's 2011 Wikimania Scholarships Program Manager); their scheme will launch in January 2011 so should probably launch ours at a similar time.

Travel

Funding for board members and volunteers to travel to free content conferences and meetings with current and potential partners. Could also include accommodation and subsistance. £1k might be an underestimate (10 trips of £100 each), but might be a good starting point. This could do with knowing the amount spent in 2010 on this.

Camera

Following a discussion at a London meetup, I propose purchasing a decent (albeit, lower-end of the market) DSLR camera that can be lent to Wikimedians. In particular, I'm told that a low-light lens would be extremely useful for photographing items in museums that either ban flash photography or have items behind glass. The camera and a couple of lenses would probably cost around £1000. We would need to investigate insurance as well. I should ask the amateur photographers I was speaking to about what kind of tripods and things they would like as well. For the sake of argument, let's budget £1,500 total. --Tango 23:31, 18 December 2010 (UTC)

We'd probably want something like the Canon 550d, plus something like a 17-55mm f/2.8 imaged stabilized lens. That's essentially the kit that I use myself for this sort of thing (except newer and with higher performance). Tripods generally can't be used within museums, so it's probably not worth getting one. I'd want to see the demand for this before buying it, though - most (like me) already have kit that can do a reasonable job... Mike Peel 00:54, 19 December 2010 (UTC)

Most what already have such kit? Most people certainly don't. There were two people at the meetup that were interested. Both had cameras that were substantially more than point-and-click, but not quite good enough to do what they wanted. The bit they were particularly keen on was the low-light lens. And these were people interested enough to be pro-actively asking the question. There will be more people that would be interested in using the camera if it were offered. --Tango 01:21, 19 December 2010 (UTC)

Potential Projects

Wikipedia & Schools (Kenya)

This I believe should be used as a test bed project for supporting the offline use of wikipedia in subsaharan africa. A high priority case.

More Information: http://meta.wikimedia.org/wiki/Wikimedia_Kenya/Project_for_Kenyan_Schools

Bristol Somali Project

Again, a high priority testbed project to improve sub-saharan resources from the UK. Potential to be rolled out across many languages.

WIKI conference

Follow-up conference to GLAM-WIKI, either on the same topic (GLAM) or on a different one (e.g. education). Budget for GLAM-WIKI 2010 is ~£5k, hence budgeting roughly the same next year.

Printing and distributing Bookshelf materials

Materials from the WMF's Bookshelf Project are starting to become available - see http://outreach.wikimedia.org/wiki/Bookshelf . They would likely need some minor alterations so that they are in British English, after which we could print and distribute copies. Other works could also be created and distributed via the same method.

Could distribute to:

• Libraries
• Schools
• Universities
• Museums
• At events like GLAM-WIKI, annual conference, etc.

Costs would be:

• Printing
• Postage

Rough estimate might be £1k(?).

Other materials that could be printed and distributed:

• Video on Wikipedia leaflet

Backstage Pass events

At least one should be run in the year. For infomation on the BM backstage pass event see: http://uk.wikimedia.org/wiki/Backstage_Pass

Wikipedia 10th Anniversary

Support for these celebrations needs to be coordinated with the community.

Staff

Office Manager

Three possibilities that need to be costed and decided upon:

• Continuation at current level of 8 hours per week? 8x52x£10 = £4,160
• Increasing to ~20 hours per week? 20x52x£10 = £10,400.
• Full time position? ~£20k salary, ~£10k+ overheads.

Events Organiser

• Full time position? ~£20k salary, ~£10k+ overheads, plus individual project budgets?

• Given that we are planning to support numerous projects at this point in time I would rather see this role be more general and for it to support all current projects. As the chapter grows this role can be bifurcated. Seddon 01:34, 28 October 2010 (UTC) 01:31, 28 October 2010 (UTC)

Office

Two desks at CAN Mezzanine for 9 months (assuming we won't be moving in for 3 months after the end of the fundraiser at the earliest) at £348 per month per desk, plus a few additional fees and costs: ~£7,000. Security deposit of about £2000. One-off moving in fee of about £1000. Furniture and computers, etc., about £1000. Total: £11,000.

Rescaling to 5 people: ~£17,500 deskspace, deposit ~2k, moving in fee ~1k, computers ~2.5K. Total: £23k