Agenda 5Feb11: Difference between revisions

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{{notice|This is a draft proposal for the meeting, to be confirmed by the Board.}}
This meeting will be in person in London, and consists of three segments:
* 10.00-16.00, Board Meeting
* 17.00-19.00, board interest meeting
* 19.00 onwards, meal and informal discussion


This meeting will be in person in London (precise location TBD), and consists of three segments:
The location for the meeting is [http://www.thespacecentre.com The Space Centre], at [http://maps.google.co.uk/maps?f=q&source=s_q&hl=en&geocode=&q=94+Judd+Street,+London,+WC1H+9PS&sll=53.800651,-4.064941&sspn=16.031335,37.705078&ie=UTF8&hq=&hnear=92-94+Judd+St,+London+WC1H+9NT,+United+Kingdom&t=h&z=16 94 Judd Street, London, WC1H 9PS].
* Sat 5 Feb, 11.00-13.00, board interest meeting (open)
* Sat 5 Feb, 13.00-17.00, community discussion meeting (open)
* (Sat 5 Feb, evening, informal discussion in the pub - open)
* Sun 6 Feb, 10.30-17.30, Board Meeting (closed)
 
== Board interest meeting ==
The next Board elections will be taking place at the [[Annual Conference 2011]] in April. The current Wikimedia UK board is eager to share its experiences from the last year with those interested in standing for the Board in the coming year. This 2 hour, informal meeting is aimed at discussing those experiences, and answering the questions and concerns of those thinking about standing.
 
== Community discussion meeting ==
Wikimedia UK is currently undergoing huge growth, enabled by the annual Fundraiser. Plans for the coming financial year are being set out via the [[2011 Budget]]. The Wikimedia UK board feels that it is important to ensure that the whole of the community is behind the direction the chapter is undertaking over the coming year. This direction will be reported at the AGM, however discussion prior to this would be beneficial.
 
Agenda:
# Introductions - who's who in the room
# Outline of the current plans for the coming year
## Staff and office (Mike?)
## Projects (Andrew?)
## Reserves (Tom?)
# Q&A


== Board Meeting ==
== Board Meeting ==
'''Agenda for Board meeting on 6 February 2011, 10:30-17:30'''
'''Agenda for Board meeting on 5 February 2011, 10:00-16:00'''


*A: Minutes and Reports
*A: Minutes and Reports (10.00-12.30)


:A1: AT - Apologies for absence
:A1: (10:15) AT - Apologies for absence


:A2: MP - Approval of [[Minutes 4Jan11]]
:A2: (10:16) MP - Approval of [[Minutes 4Jan11]]


:A3: MP - Review email decisions
:A3: (10:20) MP - Review email decisions
:* Decision to switch to a monthly payroll system (9 Jan)
:* Decision to switch to a monthly payroll system (9 Jan)
:* Approval of [[Open Access/2011/January]] (submitted 5 Jan, no objections after 72 hours)
:* Approval of [[Open Access/2011/January]] (submitted 5 Jan, no objections after 72 hours)
:* Approval of [[Newsletter/2010Catchup]] (9 Jan)
:* Approval of [[Newsletter/2010Catchup]] (9 Jan)
:* Approval of [[:File:WMUK_Jan2010_Abbreviated_Accs_FINAL.pdf|Abbreviated Accounts]]
:* Approval of 15 new members.


:A4: Actions and reports
:A4: (10:21) Actions and reports
::A41. AT - [[Agenda 6Feb11/Chair's Report|Chair (Andrew Turvey)]] (including Office Manager)
::A41. (10:21) AT - [[Agenda 5Feb11/Chair's Report|Chair (Andrew Turvey)]] (including Office Manager)
::A42. MP - [[Agenda 6Feb11/Secretary's Report|Secretary (Mike Peel)]]
::A42. (11:00) MP - [[Agenda 5Feb11/Secretary's Report|Secretary (Mike Peel)]]
::A43. TD - [[Agenda 6Feb11/Treasurer's Report|Treasurer (Thomas Dalton)]] (including Membership approvals)
::A43. (11:10) TD - [[Agenda 5Feb11/Treasurer's Report|Treasurer (Thomas Dalton)]] (including Membership approvals)
::A44. SV - [[Agenda 6Feb11/Steve's Report|Steve]]
::A44. (11:20) SV - [[Agenda 5Feb11/Steve's Report|Steve]]
::A45. JS - [[Agenda 6Feb11/Seddon's Report|Seddon]]
::A45. (11:30) JS - [[Agenda 5Feb11/Seddon's Report|Seddon]]


*B: Decisions and discussions needed
:A5. (11:40) AT/All - Use of email by the chapter
** Charity Application: review of status, discussion of way forward
 
** Accounts (both 2009-2010 and 2010-2011), review of status, agreement on accounting methods going forward
:A6. (12:10) AT - [http://board.wikimedia.org.uk/wiki/Agenda_5Feb11 In camera discussion]
 
*B: Decisions and discussions needed (13.00-16.00)
 
:B1 (13:00) [[2011 Budget]]
:B2 (13:30) [[2011 Budget/Controls]]
:B3 (13:40) Job Descriptions:
:B31 (13:40) "Chapter Manager"
:B32 (14:00) "Events Manager"
:B33 (14:30) "Developer"
:B34 (14:50) "Office Manager"
:B4 (15:10) Recruitment approach & timetable
:B5 (15:30) Next three years
 
*C: AOB (16.00)
 
Close: 16:30
 
== Board interest meeting ==
The next Board elections will be taking place at the [[Annual Conference 2011]] in April. The current Wikimedia UK board is eager to share its experiences from the last year with those interested in standing for the Board in the coming year. This 2 hour, informal meeting is aimed at discussing those experiences, and answering the questions and concerns of those thinking about standing.


*C: AOB
Rough outline:
** Mailing list etiquette (MP/CM)
* Andrew Turvey - welcome, challenges for next year (<5 mins)
* Joseph Seddon - board changes (2 yr terms, expert board seats, EDC) (15mins)
* Mike Peel - what it's like for me being a board member (GLAM-WIKI, time commitment etc) (20mins)
* Gemma Griffiths - 10th anniversary press coverage plus general pr strategy (20mins)
* Sebastian Moleski - chapter strategic planning (15mins)
* Andrew Turvey - legal stuff - trustees' & directors' duties, qualifications etc. (10mins)


[[Category:Meeting agendas]]
[[Category:Meeting agendas]]

Latest revision as of 10:59, 5 February 2011

This meeting will be in person in London, and consists of three segments:

  • 10.00-16.00, Board Meeting
  • 17.00-19.00, board interest meeting
  • 19.00 onwards, meal and informal discussion

The location for the meeting is The Space Centre, at 94 Judd Street, London, WC1H 9PS.

Board Meeting

Agenda for Board meeting on 5 February 2011, 10:00-16:00

  • A: Minutes and Reports (10.00-12.30)
A1: (10:15) AT - Apologies for absence
A2: (10:16) MP - Approval of Minutes 4Jan11
A3: (10:20) MP - Review email decisions
A4: (10:21) Actions and reports
A41. (10:21) AT - Chair (Andrew Turvey) (including Office Manager)
A42. (11:00) MP - Secretary (Mike Peel)
A43. (11:10) TD - Treasurer (Thomas Dalton) (including Membership approvals)
A44. (11:20) SV - Steve
A45. (11:30) JS - Seddon
A5. (11:40) AT/All - Use of email by the chapter
A6. (12:10) AT - In camera discussion
  • B: Decisions and discussions needed (13.00-16.00)
B1 (13:00) 2011 Budget
B2 (13:30) 2011 Budget/Controls
B3 (13:40) Job Descriptions:
B31 (13:40) "Chapter Manager"
B32 (14:00) "Events Manager"
B33 (14:30) "Developer"
B34 (14:50) "Office Manager"
B4 (15:10) Recruitment approach & timetable
B5 (15:30) Next three years
  • C: AOB (16.00)

Close: 16:30

Board interest meeting

The next Board elections will be taking place at the Annual Conference 2011 in April. The current Wikimedia UK board is eager to share its experiences from the last year with those interested in standing for the Board in the coming year. This 2 hour, informal meeting is aimed at discussing those experiences, and answering the questions and concerns of those thinking about standing.

Rough outline:

  • Andrew Turvey - welcome, challenges for next year (<5 mins)
  • Joseph Seddon - board changes (2 yr terms, expert board seats, EDC) (15mins)
  • Mike Peel - what it's like for me being a board member (GLAM-WIKI, time commitment etc) (20mins)
  • Gemma Griffiths - 10th anniversary press coverage plus general pr strategy (20mins)
  • Sebastian Moleski - chapter strategic planning (15mins)
  • Andrew Turvey - legal stuff - trustees' & directors' duties, qualifications etc. (10mins)
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