View source for Board meetings/2012-13 List of actions

{{notice|This is an unofficial list of actions, as it is not maintained by the Secretary.}}
==List of actions from past board meetings==
Completed actions are shown in blue and struck out on this list. Linked evidence, or reference to the subject and date of an appropriate email, should be against each closed action. Please check this list against the automatically generated [[../2012-13 List of actions by bot]].
===1 [[Minutes 12May12b]]===
:{{action|1.1|done}} All board to read about [[Board/Fellows and Associates|Associates and Fellows]].
::Done, based on discussions in later board meetings.
:{{action|1.2|done}} <abbr title="Richard Symonds">RS</abbr> to send links around to the [[Board/Fellows and Associates|Associates and Fellows]] proposal.
::Done, email "[WMUK Board] Fellows & Associates" @25 June 2012 (6 weeks later).
:{{action|1.3|done}} <abbr title="Richard Symonds">RS</abbr> to include these [trustee DOIs] within the main register of interests.
::Done, originally on :office wiki and later moved to public wiki, see [http://uk.wikimedia.org/w/index.php?title=Declarations_of_Interest&oldid=25403].

===2 [[Minutes 30Jun12]]===
:{{action|2.1}} Fæ/<abbr title="Mike Peel">MP</abbr> to add report deadlines to [[Board meetings]].
::''If going to be done, good to liaise with office: report deadlines currently managed by Office.
:{{action|2.2}} <abbr title="John Byrne">JB</abbr> to make a recommendation to the Exec
:{{action|2.3}} <abbr title="Richard Symonds">RS</abbr> to make a schedule of signatories for all bank accounts, and send to <abbr title="John Byrne">JB</abbr>
:{{action|2.4}} <abbr title="Richard Symonds">RS</abbr> to update declarations of interest page for board
:{{action|2.5}} <abbr title="Jon Davies">JD</abbr> to ensure all trustees understand <abbr title="Declaration(s) of Interest">DOI</abbr> policy, and that there is a statement of this on the UK wiki.
:{{action|2.6|done}} <abbr title="Jon Davies">JD</abbr> to direct <abbr title="Stevie Benton">SB</abbr> to write a blog post and solicit feedback on the annual report.
::Done, see [http://blog.wikimedia.org.uk/2012/07/what-did-you-think-of-our-annual-report/ blog]
:{{action|2.7}} <abbr title="Jon Davies">JD</abbr> to draft and cost a contingency plan to hire contractors [development] if no-one suitable is found. 
:{{action|2.8}} owners as above to develop contingency plans (corrective and preventative action) along with associated estimates of time and cost, to recommend to the Executive.
:{{action|2.9}} <abbr title="Jon Davies">JD</abbr> to create a Volunteer Engagement Strategy to present to the board and community.
:{{action|2.10}} Fæ and Doug to lead the assembly of the GLAM and education sub-committees respectively.
::''GLAM Committee up and running as of first meeting on 17 October ([http://uk.wikimedia.org/w/index.php?title=GLAM_Committee&oldid=30367 minutes])
::''Education Committee up and running as of ?
:{{action|2.11}} <abbr title="Jon Davies">JD</abbr> and staff to assemble a list of the key metrics for assessing the performance of the organisation.
::''Ongoing, refer to [[Agenda 17Nov12]] and emails in thread "[Fae007][WMUK Office] Key Performance Indicators" @25 October 2012
:{{action|2.12}} Fæ to update schedule of meetings to include telecons.
:{{action|2.13|done}} <abbr title="Richard Symonds">RS</abbr> to report on Per Diems in September, as to if there have been any over-claims or any abuse of the system. 
::''Reported on verbally in September. No issues beyond those previously identified.
:{{action|2.14|done}} <abbr title="Harry Mitchell">HJM</abbr> to provide a list of members of the Conference Committee.
::Done, see [[Conference Committee]]
:{{action|2.15|done}} <abbr title="Jon Davies">JD</abbr> legal related letter (in-camera [http://office.wikimedia.org.uk/wiki/Minutes_30Jun12])
::Done, letter sent shortly afterwards (in-camera).
:{{action|2.16|done}} <abbr title="Jon Davies">JD</abbr> reviewing a confidential matter with a volunteer (in-camera [http://office.wikimedia.org.uk/wiki/Minutes_30Jun12])
::Done, resolved by phonecalls, with support from Fæ & MJP (in-camera).
:{{action|2.17|done}} Fæ reviewing QRPedia related declaration of interest and gaining addition view by a second trustee (in-camera [http://board.wikimedia.org.uk/wiki/Minutes_01Jul12])
::Done, [http://uk.wikimedia.org/w/index.php?title=Declarations_of_Interest&diff=25405&oldid=25403], 2 July 2012.

===3 [[Notes_14Jul12]]===
:''None
===4 [[Minutes 26Jul12]]===
:{{action|4.1|done}} <abbr title="Richard Symonds">RS</abbr> to check that we have sent the Foundation everything they need for us to participate in the FDC.
::Done, but overtaken by recent events. We can participate in the FDC.
:{{action|4.2|done}} <abbr title="Richard Symonds">RS</abbr> to circulate this statement [new Chair] on the blog, wiki (on the minutes), UK email list.
::Done, at http://blog.wikimedia.org.uk/2012/08/wikimedia-uk-elects-a-new-chair/, and email sent on 3 August 2012, subject 'Wikimedia UK elects a new Chair'. [[User:Richard Symonds (WMUK)|Richard Symonds (WMUK)]] ([[User talk:Richard Symonds (WMUK)|talk]]) 20:00, 25 October 2012 (UTC)
:{{action|4.3}} <abbr title="Jon Davies">JD</abbr> to write a brief hiring policy in the next two weeks that brings in both community involvement and board involvement. Done with Doug.

===5 [[Minutes 21Aug12]]===
:{{action|5.1}} <abbr title="Chris Keating">CK</abbr> & <abbr title="Jon Davies">JD</abbr> QRPedia (details [http://office.wikimedia.org.uk/wiki/Minutes_21Aug12 in camera])

===6 [[Minutes 8Sep12]]===
:{{action|6.1|done}} <abbr title="Stevie Benton">SB</abbr> will set up a blank page so that the community can discuss what questions we should ask if we were to do a general volunteer survey.
::Done, [[WMUK membership survey - suggestions and comments]] created on 10 September, of relevance is also the [[2012 Donor Newsletter Review#Survey]]
:{{action|6.2}} <abbr title="Katherine Bavage">KB</abbr> (& others?) to work on a joining pack for new members.
:{{action|6.3}} <abbr title="Richard Symonds">RS</abbr> and <abbr title="Katherine Bavage">KB</abbr> to write a membership report for future meetings.
:{{action|6.4}} <abbr title="Doug Taylor">DT</abbr> and <abbr title="Jon Davies">JD</abbr> to work on a revised version of the recruitment policy, for discussion at the next board meeting. Done
:{{action|6.5|done}} <abbr title="Jon Davies">JD</abbr> to move this policy draft to the public wiki. Done.
:{{action|6.6|done}} <abbr title="Jon Davies">JD</abbr> to add section to the policy about volunteer liability insurance. 
::Done, see [http://uk.wikimedia.org/w/index.php?title=Representing_Wikimedia_UK&diff=28534&oldid=28373 diff]
:{{action|6.7|done}} <abbr title="Richard Symonds">RS</abbr> to start page listing everyone on office for checking and transfer to WMUK.
::Done: see [http://office.wikimedia.org.uk/wiki/Representatives_list Office Wiki]. 
:{{action|6.8}} All Board and staff to check this [Trustee authorisation limits]
::[Background: ''MP explained his severe concern that financial decisions of the board are not being properly tracked, and that spending was not being kept within budget lines. As a result of his warnings, there were several decisions to amend our policy: * Funds are specifically delegated to the initiatives that are  explicitly  described in the respective activity plan. Should an  initiative not be  specifically included in the activity plan, then the Board needs to be  notified about the change of purpose of the budget line should the  amount affected be equal to or greater than £500. * The Board must be informed of any expenditure that exceeds £1,000, and the Board must be given a 24 hour period in order to raise objections to  this expenditure. Should any trustee object to the  expenditure, then a formal decision must be made about said expenditure. * The Board must formally approve of any expense that exceeds £5,000, excluding recurring expenses (such as salary, pensions and rent).'']
:{{action|6.9|done}} <abbr title="Richard Symonds">RS</abbr> to check Finance policy updated to reflect this [Trustee authorisation limits].
::Done: [http://uk.wikimedia.org/w/index.php?title=Finance_Policy_2012&diff=28652&oldid=28436 See diff]
:{{action|6.10}} <abbr title="Mike Peel">MP</abbr>, <abbr title="Doug Taylor">DT</abbr>, <abbr title="Roger Bamkin">RB</abbr>, <abbr title="Stevie Benton">SB</abbr> to work through the outstanding issues with the Gibraltarpedia MoU.
:{{action|6.11|done}} <abbr title="Richard Symonds">RS</abbr> to create a list of people representing the chapter (on the office wiki) (details [http://office.wikimedia.org.uk/wiki/Minutes_8Sep12 in-camera])
::Done: see [http://office.wikimedia.org.uk/wiki/Representatives_list Office Wiki]. 
:{{action|6.12}} <abbr title="Jon Davies">JD</abbr> conflict of interest policy (details [http://office.wikimedia.org.uk/wiki/Minutes_8Sep12 in-camera])

====6a. [[Minutes 19Sep12]]====

:{{Action|6a.1|done}} Action on Chris to prepare a public statement on Roger's resignation.
:*Done, refer to <http://blog.wikimedia.org.uk/2012/09/board-update-2/>
:{{Action|6a.2|done}} Move forward with a call for a new trustee, to be appointed before the November board meeting. Action on Chris.
:*Done, refer to <http://blog.wikimedia.org.uk/2012/09/wikimedia-uk-appoints-saad-choudri-to-its-board/>

====6b. [[Minutes 25Sep12]]====

:''None

===7 [[Minutes 9Oct12]]===

:{{action|7.1}} <abbr title="Mike Peel">MP</abbr> to assemble a list of public and in-camera minutes which are ready for approval or have previously been approved, and set up a voting page on the office wiki to approve them and decide whether they should be made public or not. New in-camera minutes will be posted to the board wiki for now, and moved onto the office or public wikis as the board decides. Office to assist <abbr title="Mike Peel">MP</abbr> wherever possible.

[[Category:Board meetings]]