Wikimedia UK - User contributions [en]

User talk:MichaelMaggs

2020-06-30T10:37:18Z

MichaelMaggs: thanks

<div style="float:left;width:65px; height:65px;">[[File:Wikimedia_UK_logo.svg|60px]]</div> Hello {{BASEPAGENAME}}! Welcome to the website of Wikimedia UK, the UK [[:meta:Wikimedia chapters|chapter]] of [[:w:en:Wikimedia Foundation|Wikimedia]]. To find out more about us, please take a look at the [[Main Page]], and help and advice for editors (particularly those inbound from WMF projects such as Wikipedia) can be found at [[Help:Contents]]. If you haven't already, please consider [[Membership|joining]] us and getting involved with some of our [[activities]] or, if you lack the time, [[Donate|donating]] instead. If you have any questions, please let me know. [[User:Richard Symonds (WMUK)|Richard Symonds (WMUK)]] ([[User talk:Richard Symonds (WMUK)|talk]]) 14:07, 11 April 2013 (UTC){{clear}}

== Thank you for your help with the Members' survey ==

{| style="background-color: #fdffe7; border: 1px solid #fceb92;"
|rowspan="2" style="vertical-align: middle; padding: 5px;" | [[File:Clipboard.jpg|100px]]
|style="font-size: x-large; padding: 3px 3px 0 3px; height: 1.5em;" | '''Survey Design'''
|-
|style="vertical-align: middle; padding: 3px;" | Thank you for helping contribute to this by making us think carefully about not asking too many unnecessary questions! I look forward to sharing the results :) [[User:Katherine Bavage (WMUK)|Katherine Bavage (WMUK)]] ([[User talk:Katherine Bavage (WMUK)|talk]]) 12:04, 20 November 2013 (UTC)
|}

== Protect board decision pages? ==

Hi Michael. Just as a suggestion: you might want to protect pages like [[Decisions/Anti-bribery policy]] so that only logged-in users can edit them. Otherwise, there's the question of whether the IP edits are actually board members or impersonators... Thanks. [[User:Mike Peel|Mike Peel]] ([[User talk:Mike Peel|talk]]) 11:31, 25 March 2014 (UTC)

:Thanks. {{done}}. --[[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 12:28, 25 March 2014 (UTC)

== A barnstar for you! ==

{| style="background-color: #fdffe7; border: 1px solid #fceb92;"
|rowspan="2" style="vertical-align: middle; padding: 5px;" | [[File:Barnstar of Diligence Hires.png|100px]]
|style="font-size: x-large; padding: 3px 3px 0 3px; height: 1.5em;" | '''The Barnstar of Diligence'''
|-
|style="vertical-align: middle; padding: 3px;" | Thank you for posting up the Membership demographics survey :) [[User:Katherine Bavage (WMUK)|Katherine Bavage (WMUK)]] ([[User talk:Katherine Bavage (WMUK)|talk]]) 11:14, 24 April 2014 (BST)
|}
Ooh, thanks. Never had one of those before. --[[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 11:19, 24 April 2014 (BST)

== subpages ==

E.g. for the subpages (the template could probably be tidied, i just copied it directly over):
{{list subpages|Strategy monitoring plan/Outcomes}} (which doesn't seem to work on a user page, but it did on the page itself) [[User:Sjgknight|Sjgknight]] ([[User talk:Sjgknight|talk]]) 13:40, 28 May 2014 (BST)
:Good work, thanks. I love automation! --[[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 14:15, 28 May 2014 (BST)

Hi Michael! See my unblock request. Oliver Redentetzki --[[Special:Contributions/81.16.32.14|81.16.32.14]] 22:11, 13 June 2014 (BST)
:Sorry. I like to help. Pls unblock! Oliver Redentetzki --[[Special:Contributions/81.16.32.14|81.16.32.14]] 11:55, 14 June 2014 (BST)

== Truth ==

Hi Michael, I see you are telling Fae to stick to the truth. In aid of helping you along in telling the truth, I have asked at [[Engine_room#Removal_of_sysop_rights]] for the email from a Wikimedia UK employee to Fae from 12 June 2014 to be published on site, so that we can all see for ourselves what was said, and that as a result of Fae acting upon that email, WMUK, led by yourself is acting in a disgraceful, petty and vindictive way. Publish the email....or I will. [[User:Russavia|Russavia]] ([[User talk:Russavia|talk]]) 11:57, 14 June 2014 (BST)

==Questions from [[:en:User:Nick|User:Nick]] at the English Wikipedia==
* ''[[:en:User talk:MichaelMaggs#Richard Symonds|Questions here]]''

Nick, I’m sorry you’re disappointed by the charity's response to the Arbcom decision. You may not be aware that much of the information you seek is impossible for us to provide. Please see our [[:WMUK:Transparency|transparency commitments]] for details of what we can and cannot freely disclose.

Several of your questions seem to cut across [https://en.wikipedia.org/w/index.php?title=Wikipedia_talk:Arbitration/Requests/Case/Sockpuppet_investigation_block/Proposed_decision&diff=prev&oldid=665928844 what has already been said], and many seek to go over the ground Arbcom has already covered or ask for information that is outside our domain. As an independent UK charity, we cannot provide a commentary on checkuser or Arbcom work done by volunteers for the English Wikipedia. We take our independence extremely seriously, and the use of advanced volunteer permissions (such as checkuser) forms no part of the duties of any employee. Wikimedia UK has no connection with or access to checkuser or other confidential volunteer activities.

Some of your questions express specific HR concerns, and you should understand that we have a duty of care to our employees which precludes our disclosing any sensitive HR or personnel information. Day to day email correspondence is not disclosable on request: see [[:WMUK:Transparency|here]].

Two of your queries relate to more strategic points, namely our procedures for handling any staff conflicts of interest that may arise, and whether we consider that the charity has the appearance of being sufficiently independent. Both of these must rate as matters of high importance to any charity board of trustees, and the board of Wikimedia UK is no exception. It would be remiss of us not to be considering whether any of our policies or procedures could be improved, and we are of course doing so. ''Michael Maggs, chair,'' --[[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 19:35, 12 June 2015 (BST)

== Board term resolution ==

Please see [[Talk:2016 Annual General Meeting/Resolutions]]. [[User:Deryck Chan|Deryck Chan]] ([[User talk:Deryck Chan|talk]]) 12:28, 6 July 2016 (BST)
:Already answered, I see. --[[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 13:15, 8 July 2016 (BST)

== Chair or not ==

Is the user page still accurate? :) Thanks for your service, [[User:Nemo bis|Nemo bis]] ([[User talk:Nemo bis|talk]]) 11:14, 30 June 2020 (BST)
:Ah, I obviously haven't looked at that page for some time. Thanks for the ping; now updated. [[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 11:37, 30 June 2020 (BST)

2019 Annual General Meeting/planning

2019-07-10T17:42:16Z

MichaelMaggs: /* Deadline and To-Do list */ update

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
| {{done}}
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|{{done}}
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|{{done}}
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|{{done}}
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|{{done}}
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|{{done}}
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|{{done}}
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|{{done}}
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|{{done}}
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|{{done}}
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|{{done}}
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|{{done}}
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|{{done}}
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|01/07/2019
|Board Meeting
|
|
|
|{{done}}
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|{{done}}
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|{{done}}
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|{{done}}
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|{{done}}
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|{{done}}
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

2019 Annual General Meeting/planning

2019-07-10T17:40:23Z

MichaelMaggs: /* Deadline and To-Do list */ update

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
| 
{| class="wikitable sortable" style="line-height:200%;"
|-
|{{done}}
|}
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|{{done}}
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|{{done}}
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|{{done}}
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|{{done}}
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|{{done}}
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|{{done}}
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|{{done}}
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|{{done}}
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|{{done}}
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|{{done}}
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|{{done}}
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|{{done}}
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|01/07/2019
|Board Meeting
|
|
|
|{{done}}
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|{{done}}
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|{{done}}
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

2019 AGM

2019-07-10T17:39:28Z

MichaelMaggs: /* AGM */ update

{{2019 AGM}}

[[Category:2019 AGM]]
[[Category:General Meetings]]

==Venue==

The Watershed in Bristol: 1 Canon's Rd, Bristol, BS1 5TX. More information and directions to the venue can be found here [[2019 AGM/Venue]].

==Registration==

{| class="table" style="margin: 1em auto 1em auto;" cellpadding="15"
|+
! scope="col" |<div class="about-buttons" id="about-buttons-donate" style="background-color: #009966;">[https://www.eventbrite.co.uk/e/wikimedia-uk-2019-agm-tickets-62303110280 Register]</div>
|}

==Agenda==
10.30am Arrive, tea and coffee

11.00am Welcome (CEO)

11.10am Keynote talk by Brandi Geurkink, European Campaigner at Mozilla Foundation

11.45am Photography Tour of Bristol OR Facilitated discussion: ''Culture and Conflict on Wikipedia''

1.00pm Lunch

1.45pm Lightning talks

2.15pm Announcement of Wikimedians of the Year and Honorary Memberships

===AGM===
2.30pm Welcome and introduction to the AGM (Chair)

2.40pm Approval of 2018 AGM minutes (Chair)

2.45pm Board report (Chair)

2.55pm Finance report (Treasurer)

3.00pm Activity report (CEO)

3.10pm Resolutions (Chair)

3.20pm Explanation of election procedure (Teller)

3.25pm Questions to candidates and Election (Vice-chair)

4.00pm Questions on reports (Chair/CEO)

4.20pm Announcement of election result (Teller)

4.30pm Closure of formal business

2018 AGM/Minutes

2019-07-03T21:31:09Z

MichaelMaggs: /* Minutes of the previous meeting */ link to 2017 minutes

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.30pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

A discussion and questions followed (not part of the formal AGM).

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting reconvened at 2pm. The chair noted that there were five members present in person plus 37 by proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

[[2017 AGM/Minutes|The minutes of the AGM of 15 July 2017]] were agreed to be accurate, and were accepted.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

Template:2019 AGM

2019-07-03T20:17:24Z

MichaelMaggs: Update links to expected 2019 reports (not yet uploaded)

{| class="mp-topbanner" id="mp-topbanner"
|<div style="font-size:162%; padding:.1em; color:#000;"> [[2019 AGM|2019 Annual General Meeting]]</div>
AGM: Elections — [[2019 Annual General Meeting/Candidate Statements|Candidate Statements]]{{,}}[[2019 Annual General Meeting/Candidate Questions|Candidate Questions]]{{,}}[[2019 Annual General Meeting/Resolutions|Resolutions]] 
Miscellaneous: [[:File:Wikimedia UK Strategic Report 2018-19.pdf|2019 Strategic Report]] {{,}}[[:File:Wikimedia UK Annual Report 2018-2019.pdf|2019 Annual Report]] {{,}}[[UK Wikimedian of the Year 2019]]{{,}}[[2019_Annual_General_Meeting/planning|Timeline]]{{,}}[[2019_AGM/Minutes|Minutes]]
|}

2019 Annual General Meeting/Resolutions

2019-07-03T20:05:10Z

MichaelMaggs: update

=='''Board resolutions for 2019 AGM'''==

=='''1. Ordinary resolutions, proposed by the board'''==

==='''A motion to appoint board members'''===
''The [[Election Rules]] require an election of board members at this meeting''.

This meeting '''resolves''' to hold an election in accordance with the Election Rules and to appoint the elected candidates as members of the Board of Trustees. Should some of the newly-elected Directors be required under [[Article#16.3|Article 16.3]] to retire at the next or the next-but-one Annual General Meeting, such Directors shall be those who receive the fewest first preferences after all transfers have been completed. In the event of a tie, the teller shall draw lots.

==='''A motion to note the annual report and accounts'''===
This Meeting '''resolves''' that the annual report and accounts be noted.

==='''A motion to set membership fees'''===
''The [[Membership Rules]] require that the membership fees be reviewed at each AGM.''

This meeting '''resolves''' to maintain the membership fees unchanged for individual members at £5 per year and for all member organisations at £100 per year.

==='''A motion to appoint auditors'''===
This Meeting '''resolves''' to appoint Kingston Smith LLP as auditors until the next AGM, and to authorise the directors to determine the auditors' remuneration.

=='''2. Special resolution to amend the articles, proposed by the board'''==

==='''A motion to alter the quorum at General Meetings of the charity'''===
''The current quorum for General Meetings such as the AGM is exceptionally high for a charity of our size, at 10% of the total membership. As the charity’s membership has increased that has become more problematic, and a quorum of that level makes it difficult for the directors to encourage further expansion of the membership.To provide for future growth, the directors recommend that the 10% figure be reduced to 5%.''

This meeting '''resolves''' by special resolution to amend Article 7.2 (Quorum at General Meetings) as follows:

7.2 A quorum is the greater of:

<s>(a) Ten members present in person or by proxy and entitled to vote upon the business to be conducted at the meeting; or (b) one tenth of the total membership at the time.</s>

:(a) Ten members; and
:(b) five per cent of the total current membership

present in person or by proxy and entitled to vote upon the business to be conducted at the meeting.

[[Category:2019 AGM]]

2017 AGM/Minutes

2019-07-03T19:57:12Z

MichaelMaggs: Minutes approved

{| class="messagebox standard-talk" width="100%" style="background:#E8E8FF; border:1px solid black; padding: 3px; margin: 10px; {{border-radius|0.5em}}"
|- style="text-align: center;"
| These minutes were approved by the members at the [[2018 AGM/Minutes|AGM of 28 July 2018]].
|}
Minutes of the '''Annual General Meeting (AGM)''' of Wikimedia UK, held on 15th July 2017 at Senate House Library, Malet St, Bloomsbury, London WC1E 7HU

===Welcome, and introduction to the AGM (Chair)===
The Annual General Meeting (AGM) of Wikimedia UK came to order at 14:35 with Michael Maggs (MM) as Chair. All Board members were present with the exception of Nick Pool and Nancy Bell, who gave their apologies.
MM welcomed all attendees and outlined the agenda for the afternoon. He explained that all members eligible to vote had received a voting pack by post or email. The number of members present was 27, which combined with the 30 eligible proxy votes received exceeded 50, the number of votes needed to reach quorum.
===Approval of 2016 AGM minutes===

The [[2016 AGM/Minutes|minutes of the 2016 Annual General Meeting]] were accepted as a true and accurate account of the meeting. A member asked why the minutes were not presented in printed form. Lucy Crompton-Reid (LCR) explained that it was due to environmental concerns as nearly 500 voting packs were sent out for the AGM.

=== Board report (Chair) ===
MM presented the board report. He outlined the significant amount of work that the charity has undertaken during the past year, in many cases exceeding the global metrics agreed with the Wikimedia Foundation, our core funder. High-level partnerships were formed and developed (such as with the Bodleian Library, the National Library of Wales, the University of Edinburgh and the Wellcome Library); and the charity’s work on under-represented content (for instance in the Gaelic and Welsh language) achieved enormous success through its Wikimedian in Residence programme, highlighted by the recent Celtic Knot Conference. MM reported that the charity would continue its work on advocacy in opening up copyrighted content, and in light of Brexit, its work with EU and USA copyright legal frameworks. He highlighted the increase in volunteer hours, and wider media coverage and public profile of Wikimedia UK thanks to the outstanding work of LCR and the Wikimedia UK staff team.
MM announced his retirement from his position as chair, also announcing that he would remain a trustee if re-elected. Josie Fraser (JF) was announced as the new chair of the board of trustees. MM highlighted that JF is well positioned to make an incredibly valuable contribution with her tremendous experience within the educational sector for the future of the charity. He thanked everyone he worked with during his time as chair.

=== Finance report (Treasurer) ===
Greyham Dawes (GD), board member and treasurer, gave a report on the finances of WMUK.
He explained that the 2016-17 Annual Report and Accounts were examined by our chosen independent examiners, Kingston Smith. He reported that the outturn for the year was a little over break-even (net income of £35,082). Total income for 2016-17 was £593,051 (including £77,981 value of gifts-in-kind). Wikimedia UK received a £277,300 grant from the Wikimedia Foundation in 2016 - 17; a 10% decrease in the amount granted for the previous financial year. The total expenditure for the year amounted to £557,969.
GD pointed out that a diversification of funding sources will be necessary in light of the further possible reductions in the grant from the WMF, and the WMF itself being present as a competition in fundraising in the UK. It is necessary to attract new major donors for the future.

=== Activity report (Chief Executive) ===
LCR thanked MM for his dedication and efforts as a chair, as well as thanking the volunteers who dedicated over twenty thousands hours (equivalent to a contribution of £144,000) to the organization in the last financial year. She also thanked the board members and the staff for all of their work and support.
LCR outlined the work over the past year explaining that in terms of global metrics set by the WMF the UK Charity performed well, engaging with 600 rolling active editors, 900 new editors and 4000 participants and reaching over 70,000 people. The charity’s work contributed to the creation of about half a million articles and 1.5 billion bytes added to Wikipedia and Wikidata. Our programmes are organised in line with the three strategic goals and delivery included a successful Art and Feminism programme with nine events organized in 2016, residencies at Bodleian Libraries, Hypatia Trust, Museums Galleries Scotland, National Library of Wales (NLW) and the University of Edinburgh, and other partnership activities at the House of Commons and Tate Museum amongst many others. She thanked Robin Owain and Daria Cybulska for their committed work with the NLW, and drew attention to the successful Celtic Knot Conference focusing on indigenous languages in 2017 and organised in partnership with the University of Edinburgh. She highlighted the need for continued work on communications, external relations and volunteer engagement.
LCR thanked MM on behalf of the charity, for his time and dedication to the position of Chair in the past years, adding that MM has brought much strength and knowledge to the organisation over the years as well as personal support for her as Chief Executive.

=== Resolutions(Chair) ===

Michael Maggs (MM) explained the four Board resolutions, which require a 50% majority to pass:

* '''Motion 1''' - to appoint new Board members
* '''Motion 2''' - to note the Annual Report and Accounts
* '''Motion 3''' - to maintain membership fees at the current level of £5.00 pa
* '''Motion 4''' - to appoint Kingston Smith as auditors

GD explained the options to audit a charity in general, and the differences between a full audit and an independent examination. A member asked if there were two separate financial reports being done. GD explained that there was one document prepared and the same document was submitted to Companies House and to the Charity Commission.
Josie Fraser (JF) took over the position of chair from MM. She thanked his consistent dedication and expressed her delight in MM’s desire to stay on as a board member. She expressed her gratitude at the opportunity given to her to contribute to the charity’s work and pride in taking on the role. JF commended WMUK as a global leader in their diversity related and GLAM sector related work and she expressed her hopes to see similar impact on the educational sector in the near future.

=== Explanation of election procedure (Teller), questions to Teller and candidates and election. ===
Nicola Furness (NF), the teller, explained how to fill the vote papers, and that there were three board places and three board candidates. The candidates briefly introduced themselves and explained their background and experience of open knowledge, and their commitment to working with Wikimedia UK. In his absence, LCR read out Nick Poole’s introductory statement.

* Michael Maggs (MM, prior Trustee chair) focused on the importance of the robust governance and stability of the charity in relation to public reputation. He stated that during his remaining two years he would like to focus on improving volunteer engagement, and focusing on influencing organisations within the educational sector. He informed the members of an initiative that was launched the day before relating to OTRS. He also expressed his aim to continue his work on Wiki Loves Monuments.

* Nick Poole (NP, existing trustee, standing for re-election) has over twenty years of leadership experience in the world of charities, including working in the fields of digital, libraries, cultural policy development, and copyright related issues. In his position as a Board Member he contributes to the development of strategic partnerships with the GLAM and educational sectors and is committed to improving engagement with volunteers.

* Doug Taylor (DT, existing trustee, standing for re-election) explained that he would continue his work as a Wiki Trainer regardless of whether he was re-elected. During his previous three years he has influenced the board’s strategy on education and contributed in general with his 25 years of classroom education experience. With Martin Poulter and Liz McCarthy they had been knocking on organisations’ doors with great success, and with this experience he would like to continue by addressing the remaining 130 universities in the UK. He is also keen to extend Wikimedia UK’s reach to the country’s 260 FE colleges, 3000 secondary schools and 20,000 primary schools.

The candidates took questions from the floor. First, a member highlighted the 250% increase in membership. MM confirmed that the membership at that point stood at 498 which was a result of the hard work of WMUK staff in engaging new and re-engaging old members effectively.

A member asked about board development in general. MM explained that discussions had started on this issue as many trustees would be coming towards the end of their terms within the next few years. Inviting new suitable candidates is important in terms of the organisation’s stability and reputation and he has made steps towards individuals in the diversity sector. A member highlighted the need to involve high-standard editors and technically savvy individuals amongst the trustees as well.

A member asked how the work of the trustee candidates was monitored. LCR explained that WMUK had a sophisticated strategic planning procedure and related global metrics reporting requirements set by the WMF as well as self-imposed, custom metrics on performance and delivery. The trustee’s activities are usually indirectly reported on through these metrics. DT added that the milestones could be communicated through social media. The member clarified that they specifically meant the claims of trustees within their candidate statements. MM said that for advocacy issues performance measurements are difficult.

A member asked if the WMUK trustees would consider approaching the Free Software Foundation as a strategic partner. All of the candidates agreed that it is important not to duplicate efforts in software generation and tools in support of the Wikimedia projects, and DT expressed the view that that free software access is an important issue. MM added that one has to be careful though with free software developers when discussing copyright issues. Some are against all software copyrights as a matter of principle, and are not supportive of the concepts open licensing.

JF thanked members for their questions and the candidates for their responses.

===Questions on reports (Chair/CEO)===
Questions now focused on the [[:File:Wikimedia UK Annual Report 2017 (signatures redacted).pdf|2016-2017 Annual Report]] of WMUK.

A member asked where the funding of the organisation was coming from. LCR explained that approximately half of our current income is a grant from the WMF with the other half coming from individual donations, Gift Aid, Gifts in Kind, major donors, trusts and foundations and membership fees.
A member asked how donors know where their donation is going (WMF or WMUK) and whether that counts as Gift Aid for tax reductions or not? LCR clarified that if donors were receiving communications from Wikimedia UK, then they were giving directly to the UK Chapter and will have been asked to complete a Gift Aid declaration. People who donate to the Wikimedia Foundation will not receive donor emails from Wikimedia UK as the charity does not have their details. Most individual donations are received by direct debit and the charity will be looking to convert members to direct debit as well over the next year.

A member asked how the board is moving forwards in terms of the wider strategy in general. JF responded and highlighted the need for better communication throughout the strategy building process with interested members.

A comment was made on the diversification of funding sources, pointing out that it had been a priority since 2014 and it still is. LCR explained that significant progress has made done in this area, for example Gifts in Kind contributions, such as our free venue for the 2017 AGM or the positions of Wikimedians in Residence being paid by their host organisations. A member suggested to continue pushing negotiations with the Heritage Lottery Fund again.

A remark was made on a sentence in the annual review that uses the term ''gender disparity'', highlighting that it misleadingly suggests that WMUK is aiming for a 50-50 percent coverage of notable women and men while notable women historically are much less than notable men. JF replied that this question would need another forum for discussion and LCR noted that this phrasing wasn’t meant to imply that we have a 50% target for female biographies.

=== Announcement of results of resolutions and Board election (Teller) ===
The outcome of the votes on the resolutions were as follows:

56 votes were cast
* Motion 1 - 56 in favour
* Motion 2 - 55 in favour, 1 against
* Motion 3 - 56 in favour, 1 against
* Motion 4 - 56 in favour
All motions were passed.

The outcome of the votes for Board members were as follows:

The outcome of the votes for Board members (57 votes were cast) were as follows:
*Michael Maggs - 53 in favour, 4 against
*Nick Poole - 55 in favour, 1 against, 1 absent
*Doug Taylor - 53 in favour, 2 against, 2 absent
All candidates were elected to the Board.

=== Close of formal business ===
JF thanked LCR and the staff for making the arrangements for the day, and thanked Jordan Landes for not only arranging the venue but also providing it pro bono. She declared the meeting closed at 16:24.

2018 AGM/Minutes

2019-07-03T19:52:56Z

MichaelMaggs: Change start time to 3.30pm based on 2018_AGM/AGM_Notice

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.30pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

A discussion and questions followed (not part of the formal AGM).

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting reconvened at 2pm. The chair noted that there were five members present in person plus 37 by proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate, and were accepted.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM

2019-07-03T19:51:45Z

MichaelMaggs: copy edit for final record

{{2018 AGM}}

Wikimedia UK's 2018 AGM will take place on Saturday 14th July in The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF.

==Venue==

For directions to the venue, please see [[2018 AGM/Venue]].

==Registration==

If you will be attending please remember to register [https://www.eventbrite.co.uk/e/wikimedia-uk-agm-2018-tickets-46366475376 here].

==Proposed agenda for the day==

===Arrivals and Welcome===
10.30 - 11.00am Arrive, tea and coffee

11.00 - 11.15 am Welcome and housekeeping (Chair)

===Morning Session - Thinking about Data===
11.15 - 12.00 pm Keynote address by Corey Stoughton, Liberty

12.00 - 12.45 pm Natural History Museum - Data and the Public Eye, a facilitated presentation and discussion of the museum's [http://data.nhm.ac.uk data portal]

===Lunch===

===Afternoon Session - Celebrating Success, Planning for More===
1:30 - 2:00 pm Gareth Morlais - A digital survival kit for your language: Wikimedia’s role

2:00 - 2:30pm Global consultation on strategy

2:30 - 2:45 pm Lightning Talks

2:45 - 3:00 pm Wikimedian of the year

===Refreshments===

===Wikimedia UK Annual General Meeting 2018===
''Timings approximate''

3:15 - 3:20 pm Welcome, and introduction to the AGM (Chair)

3.20 - 3:25 pm Approval of [[2017 AGM/Minutes|2017 AGM minutes]] (Chair)

3.25 - 3:40 pm Board report (Chair)

3.40 - 3:50 pm Finance report (Treasurer)

3:50 - 4:10 pm Activity report (Chief Executive)

4:10 - 4:20 pm Questions on reports (Chair/CEO)

4:20 - 4:30 pm [[2018 Annual General Meeting/Resolutions|Resolutions]] (Chair)

4.30pm Closure of formal business

[[Category:General Meetings]]

General Meetings

2019-07-03T19:44:26Z

MichaelMaggs: ce

{{Meetings}}

The '''General Meeting''' is the senior body of the charity. It comprises all the members and meets once per year, or more often if required. The annual meetings are also known as '''Annual General Meetings''' or '''AGMs,''' and other meetings are known as '''Extraordinary General Meetings''' or '''EGMs'''.

The powers of the General Meeting are set out in the charity's's [[constitution]], in particular [[Articles_of_Association#General_meetings|clauses 5-13 of the Articles]]. AGMs must be held within 15 months of the previous AGM.

{| class="wikitable" style="text-align: center;"
!Date!!Event!!Notice!!Agenda!!Reports!!Resolutions!!Minutes
|-
|13 July 2019
|[[2019 AGM]]
|[[2019 AGM/AGM Notice|AGM Notice]]
|[[2019 AGM|Agenda]]
|
|[[2019 Annual General Meeting/Resolutions|Resolutions]]
|[[2019 AGM/Minutes|Minutes]]
|-
|14 July 2018
|[[2018 AGM]]
|[[2018 AGM/AGM Notice|AGM Notice]]
|[[2018 AGM|Agenda]]
|
|[[2018 Annual General Meeting/Resolutions|Resolutions]]
|[[2018 AGM/Minutes|Minutes]]
|-
|16 July 2017||[[2017 AGM]]||[[2017 AGM/AGM Notice|AGM Notice]]||[[2017 AGM#Agenda|Agenda]]|| ||[[2017 Annual General Meeting/Resolutions|Resolutions]]||[[2017 AGM/Minutes|Minutes]]
|-
|9 July 2016||[[2016 AGM]]||[[2016 AGM/AGM Notice|AGM Notice]]||[[2016 AGM#Agenda|Agenda]]|| ||[[2016 AGM/AGM Resolutions|Resolutions]]||[[2016 AGM/Minutes|Minutes]]
|-
|25 July 2015||[[2015 AGM]]||[[2015 AGM/AGM Notice|AGM Notice]]||[[2015 AGM#Agenda|Agenda]]|| ||[[2015 AGM/AGM Resolutions|Resolutions]]||[[2015 AGM/Minutes|Minutes]]
|-
|9 August 2014||[[2014 AGM]]||[[2014 AGM/AGM Notice|AGM Notice]]||[[2014 AGM#Agenda|Agenda]]|| ||[[2014 AGM/AGM Resolutions|Resolutions]]||[[2014 AGM/Minutes|Minutes]]
|-
|8 June 2013||[[2013 AGM]]||[[2013 AGM/AGM Notice|AGM Notice]]||[[2013 AGM#Agenda|Agenda]]|| ||[[2013 AGM/AGM Resolutions|Resolutions]]||[[WikiConference UK 2013/AGM Minutes|Minutes]]
|-
|13 April 2013||[[2013 EGM]]||[[EGM 2013/Notice|Notice]]||[[EGM_2013#Agenda|Agenda]]|| ||[[EGM 2013/Resolutions|Resolutions]]||[[EGM 2013/Minutes|Minutes]]
|-
|12 May 2012||[[Annual Conference 2012]]||[[Annual Conference 2012/AGM Notice|AGM Notice]]||[[Annual Conference 2012#Agenda|Agenda]]|| ||[[Annual Conference 2012/AGM Resolutions|Resolutions]]||[[Annual Conference 2012 AGM Minutes|Minutes]]
|-
|16 October 2011||[[EGM_2011|2011 EGM]]||[[EGM_2011/Notice|Notice]]||[[EGM_2011#Agenda|Agenda]]|| ||[[EGM_2011#Resolution|Resolution]]||[[EGM_2011/Minutes|Minutes]]
|-
|16 April 2011||[[Annual Conference 2011]]||[[Annual Conference 2011/AGM Notice|Notice]]||[[Annual Conference 2011#Agenda|Agenda]]|| ||[[Annual Conference 2011/AGM Resolutions|Resolutions]]||[[Annual Conference 2011 AGM Minutes|Minutes]]
|-
|24 April 2010||[[Meetings/2010 AGM|2010 AGM]]||[[Meetings/2010 AGM/Notice|Notice]]||[[Meetings/2010 AGM/Agenda|Agenda]]||[[Meetings/2010 AGM/Board's Report|Board's Report]]||[[Meetings/2010 AGM/Resolutions|Resolutions]]||[[Meetings/2010 AGM/Minutes|Minutes]]
|-
|26 April 2009||[[Meetings/2009 AGM|2009 AGM]]||[[Meetings/2009 AGM/Notice|Notice]]||[[Meetings/2009 AGM/Agenda|Agenda]]||[[Meetings/2009 AGM/Board's Report|Board's Report]]||[[Meetings/2009 AGM/Resolutions|Resolutions]]||[[Meetings/2009 AGM/Minutes|Minutes]]
|-
|}

[[Category:General Meetings]]

2019 Annual General Meeting/planning

2019-07-03T19:39:45Z

MichaelMaggs: update

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
|
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|{{done}}
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|{{done}}
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|{{done}}
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|{{done}}
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|{{done}}
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|{{done}}
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|{{done}}
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|{{done}}
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|{{done}}
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|{{done}}
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|{{done}}
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|{{done}}
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|01/07/2019
|Board Meeting
|
|
|
|{{done}}
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|{{done}}
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|{{done}}
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

Template:2019 AGM

2019-07-03T19:38:03Z

MichaelMaggs: Add link to minutes

{| class="mp-topbanner" id="mp-topbanner"
|<div style="font-size:162%; padding:.1em; color:#000;"> [[2019 AGM|2019 Annual General Meeting]]</div>
AGM: Elections — [[2019 Annual General Meeting/Candidate Statements|Candidate Statements]]{{,}}[[2019 Annual General Meeting/Candidate Questions|Candidate Questions]]{{,}}[[2019 Annual General Meeting/Resolutions|Resolutions]] 
Miscellaneous: [[:File:Wikimedia UK Strategic Report 2017-18.pdf|2018 Strategic Report]] {{,}}[[:File:Wikimedia UK Annual Report 2017-2018.pdf|2018 Annual Report]] {{,}}[[UK Wikimedian of the Year 2019]]{{,}}[[2019_Annual_General_Meeting/planning|Timeline]]{{,}}[[2019_AGM/Minutes|Minutes]]
|}

Template:2018 AGM

2019-07-03T19:34:59Z

MichaelMaggs: Add link to minutes

{| class="mp-topbanner" id="mp-topbanner"
|<div style="font-size:162%; padding:.1em; color:#000;"> [[2018 AGM|2018 Annual General Meeting]]</div>
AGM — [[2018 Annual General Meeting/Resolutions|Resolutions]] 
Miscellaneous: [[:File:Wikimedia UK Strategic Report 2017-18.pdf|2018 Strategic Report]] {{,}}[[:File:Wikimedia UK Annual Report 2017-2018.pdf|2018 Annual Report]] {{,}}[[UK Wikimedian of the Year 2018]]{{,}}[[2018_Annual_General_Meeting/planning|Timeline]]{{,}}[[2018_AGM/Minutes|Minutes]]
|}

[[Category:2018 AGM]]

2018 AGM/Minutes

2019-07-03T19:29:26Z

MichaelMaggs: /* Minutes of the 2018 AGM of Wikimedia UK */ ce

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

A discussion and questions followed (not part of the formal AGM).

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting reconvened at 2pm. The chair noted that there were five members present in person plus 37 by proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate, and were accepted.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM/Minutes

2019-07-03T19:24:39Z

MichaelMaggs: /* Minutes of the 2018 AGM of Wikimedia UK */ ce

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

A discussion and questions followed (not part of the formal AGM).

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting reconvened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate, and were accepted.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM/Minutes

2019-07-03T19:15:23Z

MichaelMaggs: /* 2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm. */ ce

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting reconvened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate, and were accepted.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM/Minutes

2019-07-03T19:13:54Z

MichaelMaggs: /* Minutes of the 2018 AGM of Wikimedia UK */ ce

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

===1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

''Note: Members were notified by email on 17th July 2018 of the date and location of the reconvened meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

===2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm.===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting opened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM/Minutes

2019-07-03T19:12:17Z

MichaelMaggs: update minutes

{{MinutesPending}}

===Minutes of the 2018 AGM of Wikimedia UK===

=== 1. Held at The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF, Saturday 14th July at 3.15pm ===
The Chair declared the meeting open. She noted that the members present in person or by proxy were insufficient to form a quorum, and she declared the meeting adjourned to a date and place to be notified.

''Note: Members were notified by email on 17th July 2018 of the date and location of the resumed meeting, namely at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, starting at 2pm.''

=== 2. Held at the WMUK offices, 5-11 Lavington Street, London SE1 0NZ on 28 July 2018, at 2pm. ===
'''Present:''' Josie Fraser (Chair) Kate West, Sandy Balfour, Daria Cybulska, Will Baynes

The meeting opened at 2pm. The chair noted that there were five members present in person plus 37 via a proxy. The meeting was therefore not quorate, and was suspended by the Chair until 2.15 pm. At that point the meeting resumed in accordance with section 7.5 of the charity's articles of association under which ‘the members present in person or by proxy at that time shall constitute the quorum for that meeting’.

====Minutes of the previous meeting====

The minutes of the AGM of 15 July 2017 were agreed to be accurate.

====Motions====

*A motion to accept the annual report and accounts for the year to 31 January 2018 was approved with none against and none abstaining.

*The motion to set the membership fees at £5 per annum for individuals and £100 per annum for organisations was approved with none against and none abstaining.

*The motion to reappoint Kingston Smith as auditors and to authorise the directors to determine the auditors’ remuneration was approved with none against and none abstaining.

It was noted that one member had written to protest that this year there were no elections to the board. The Chair noted that no board vacancies had arisen and that the members had been kept informed of this in the AGM papers previously circulated.

The meeting ended at 2.30 pm.

By order of the board

Josie Fraser, Chair

2018 AGM

2019-07-03T18:46:41Z

MichaelMaggs: rv to original agenda. Details of the minutes can now be found at 2018 AGM/Minutes

{{2018 AGM}}

Wikimedia UK's 2018 AGM will take place on Saturday 14th July in The Flett Theatre, Natural History Museum, Exhibition Road, London, SW7 2HF.

== Venue ==

For directions to the venue, please see [[2018 AGM/Venue]].

== Registration ==

If you will be attending please remember to register [https://www.eventbrite.co.uk/e/wikimedia-uk-agm-2018-tickets-46366475376 here].

==Agenda==

===Arrivals and Welcome===
10.30 - 11.00am Arrive, tea and coffee

11.00 - 11.15 am Welcome and housekeeping (Chair)

===Morning Session - Thinking about Data===
11.15 - 12.00 pm Keynote address by Corey Stoughton, Liberty

12.00 - 12.45 pm Natural History Museum - Data and the Public Eye, a facilitated presentation and discussion of the museum's [http://data.nhm.ac.uk data portal]

===Lunch===

===Afternoon Session - Celebrating Success, Planning for More===
1:30 - 2:00 pm Gareth Morlais - A digital survival kit for your language: Wikimedia’s role

2:00 - 2:30pm Global consultation on strategy

2:30 - 2:45 pm Lightning Talks

2:45 - 3:00 pm Wikimedian of the year

===Refreshments===

===Wikimedia UK Annual General Meeting 2018===
3:15 - 3:20 pm Welcome, and introduction to the AGM (Chair)

3.20 - 3:25 pm Approval of [[2017 AGM/Minutes|2017 AGM minutes]] (Chair)

3.25 - 3:40 pm Board report (Chair)

3.40 - 3:50 pm Finance report (Treasurer)

3:50 - 4:10 pm Activity report (Chief Executive)

4:10 - 4:20 pm Questions on reports (Chair/CEO)

4:20 - 4:30 pm [[2018 Annual General Meeting/Resolutions|Resolutions]] (Chair)

4.30pm Closure of formal business

[[Category:General Meetings]]

2019 Annual General Meeting/planning

2019-06-30T13:03:22Z

MichaelMaggs: Some items done

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
|
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|{{done}}
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|{{done}}
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|{{done}}
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|{{done}}
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|{{done}}
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|{{done}}
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|{{done}}
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|{{done}}
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|{{done}}
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|{{done}}
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|{{done}}
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|{{done}}
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|{{done}}
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|{{done}}
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|{{done}}
|-
|01/07/2019
|Board Meeting
|
|
|
|
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

2019 Annual General Meeting/planning

2019-06-30T12:59:59Z

MichaelMaggs: Undo revision 81433 by MichaelMaggs (talk) rv self

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
|
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|01/07/2019
|Board Meeting
|
|
|
|
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

2019 Annual General Meeting/planning

2019-06-30T12:59:11Z

MichaelMaggs: done

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''

{{done}}
[[Category:2019 AGM]]
[[Category: General Meetings]]

General Meetings

2019-06-30T12:35:31Z

MichaelMaggs: Add 2019 AGM

{{Meetings}}

The '''General Meeting''' is the senior body of the charity. It comprises all the members and meets once per year, or more often if required. The annual meetings are also known as '''Annual General Meetings''', or AGMs and other meetings are known as '''Extraordinary General Meetings''' or EGMs.

The powers of the General Meeting are set out in the chapter's [[constitution]], in particular [[Articles_of_Association#General_meetings|clauses 5-13 of the Articles]]. AGMs must be held within 15 months of the previous AGM.

{| class="wikitable" style="text-align: center;"
! Date !! Event !! Notice !! Agenda !! Reports !! Resolutions !! Minutes
|-
|13 July 2019
|[[2019 AGM]]
|[[2019 AGM/AGM Notice|AGM Notice]]
|[[2019 AGM|Agenda]]
|
|[[2019 Annual General Meeting/Resolutions|Resolutions]]
|[[2019 AGM/Minutes|Minutes]]
|-
|14 July 2018
|[[2018 AGM]]
|[[2018 AGM/AGM Notice|AGM Notice]]
|[[2018 AGM|Agenda]]
|
|[[2018 Annual General Meeting/Resolutions|Resolutions]]
|[[2018 AGM/Minutes|Minutes]]
|-
| 16 July 2017 || [[2017 AGM]] || [[2017 AGM/AGM Notice|AGM Notice]] || [[2017 AGM#Agenda|Agenda]] || || [[2017 Annual General Meeting/Resolutions|Resolutions]] || [[2017 AGM/Minutes|Minutes]]
|-
| 9 July 2016 || [[2016 AGM]] || [[2016 AGM/AGM Notice|AGM Notice]] || [[2016 AGM#Agenda|Agenda]] || || [[2016 AGM/AGM Resolutions|Resolutions]] || [[2016 AGM/Minutes|Minutes]]
|-
| 25 July 2015 || [[2015 AGM]] || [[2015 AGM/AGM Notice|AGM Notice]] || [[2015 AGM#Agenda|Agenda]] || || [[2015 AGM/AGM Resolutions|Resolutions]] || [[2015 AGM/Minutes|Minutes]]
|-
| 9 August 2014 || [[2014 AGM]] || [[2014 AGM/AGM Notice|AGM Notice]] || [[2014 AGM#Agenda|Agenda]] || || [[2014 AGM/AGM Resolutions|Resolutions]] || [[2014 AGM/Minutes|Minutes]]
|-
| 8 June 2013 || [[2013 AGM]] || [[2013 AGM/AGM Notice|AGM Notice]] || [[2013 AGM#Agenda|Agenda]] || || [[2013 AGM/AGM Resolutions|Resolutions]] || [[WikiConference UK 2013/AGM Minutes|Minutes]]
|-
| 13 April 2013 || [[2013 EGM]] || [[EGM 2013/Notice|Notice]] || [[EGM_2013#Agenda|Agenda]] || || [[EGM 2013/Resolutions|Resolutions]] || [[EGM 2013/Minutes|Minutes]]
|-
| 12 May 2012 || [[Annual Conference 2012]] || [[Annual Conference 2012/AGM Notice|AGM Notice]] || [[Annual Conference 2012#Agenda|Agenda]] || || [[Annual Conference 2012/AGM Resolutions|Resolutions]] || [[Annual Conference 2012 AGM Minutes|Minutes]]
|-
| 16 October 2011 || [[EGM_2011|2011 EGM]] || [[EGM_2011/Notice|Notice]] || [[EGM_2011#Agenda|Agenda]] || || [[EGM_2011#Resolution|Resolution]] || [[EGM_2011/Minutes|Minutes]]
|-
| 16 April 2011 || [[Annual Conference 2011]] || [[Annual Conference 2011/AGM Notice|Notice]] || [[Annual Conference 2011#Agenda|Agenda]] || || [[Annual Conference 2011/AGM Resolutions|Resolutions]] || [[Annual Conference 2011 AGM Minutes|Minutes]]
|-
| 24 April 2010 || [[Meetings/2010 AGM|2010 AGM]] || [[Meetings/2010 AGM/Notice|Notice]] || [[Meetings/2010 AGM/Agenda|Agenda]] || [[Meetings/2010 AGM/Board's Report|Board's Report]] || [[Meetings/2010 AGM/Resolutions|Resolutions]] || [[Meetings/2010 AGM/Minutes|Minutes]]
|-
| 26 April 2009 || [[Meetings/2009 AGM|2009 AGM]] || [[Meetings/2009 AGM/Notice|Notice]] || [[Meetings/2009 AGM/Agenda|Agenda]] || [[Meetings/2009 AGM/Board's Report|Board's Report]] || [[Meetings/2009 AGM/Resolutions|Resolutions]] || [[Meetings/2009 AGM/Minutes|Minutes]]
|-
|}

[[Category:General Meetings]]

2019 Annual General Meeting/Resolutions

2019-06-12T20:24:22Z

MichaelMaggs: /* A motion to alter the quorum at General Meetings of the charity */ format

== '''Proposed board resolutions for 2019 AGM''' ==

== '''1. Ordinary resolutions, proposed by the board''' ==

=== '''A motion to appoint board members''' ===
''The [[Election Rules]] require an election of board members at this meeting''.

This meeting '''resolves''' to hold an election in accordance with the Election Rules and to appoint the elected candidates as members of the Board of Trustees. Should some of the newly-elected Directors be required under [[Article#16.3|Article 16.3]] to retire at the next or the next-but-one Annual General Meeting, such Directors shall be those who receive the fewest first preferences after all transfers have been completed. In the event of a tie, the teller shall draw lots.

=== '''A motion to note the annual report and accounts''' ===
This Meeting '''resolves''' that the annual report and accounts be noted.

=== '''A motion to set membership fees''' ===
''The [[Membership Rules]] require the membership fees be reviewed at each AGM.''

This meeting '''resolves''' to maintain the membership fees unchanged for individual members at £5 per year and for all member organisations at £100 per year.

=== '''A motion to appoint auditors''' ===
This Meeting '''resolves''' to appoint Kingston Smith LLP as auditors until the next AGM, and to authorise the directors to determine the auditors' remuneration.

== '''2. Special resolution to amend the articles, proposed by the board''' ==

=== '''A motion to alter the quorum at General Meetings of the charity''' ===
''The current quorum for General Meetings such as the AGM is exceptionally high for a charity of our size, at 10% of the total membership. As the charity’s membership has increased that has become more problematic, and a quorum of that level makes it difficult for the directors to encourage further expansion of the membership.To provide for future growth, the directors recommend that the 10% figure be reduced to 5%.''

This meeting '''resolves''' by special resolution to amend Article 7.2 (Quorum at General Meetings) as follows:

7.2 A quorum is the greater of:

<s>(a) Ten members present in person or by proxy and entitled to vote upon the business to be conducted at the meeting; or (b) one tenth of the total membership at the time.</s>

:(a) Ten members; and
:(b) five per cent of the total current membership
present in person or by proxy and entitled to vote upon the business to be conducted at the meeting.

Template:Board Policies approved March 2019

2019-05-23T10:36:13Z

MichaelMaggs: Protected "Template:Board Policies approved March 2019": Official page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

{| class="messagebox standard-talk" width="100%"
|-
|align="center"|[[Image:Info icon.svg|50px|Comment]]
|align="left" width="100%"|This policy was approved by the board in March 2019. {{{changes|}}}
|}
[[Category:Policies]]

Template:Board Policies approved March 2019

2019-05-23T10:35:57Z

MichaelMaggs: fix date

Honorary membership policy

2019-05-23T10:33:50Z

MichaelMaggs: Protected "Honorary membership policy": Official page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

{{Template:Board Policies approved March 2019}}

==Honorary membership policy==

1. The board may, at its discretion, recognise a significant contribution by an individual to the charity by granting the courtesy title of Honorary Member, and (as permitted by the Membership Rules) by waiving the requirement to pay an annual membership fee.

2. The board shall review its recognition of all Honorary Members at least annually. It may at its discretion withdraw recognition at any time and without notice. Any withdrawal of recognition shall not alter an individual’s status as a member of the charity, and membership may continue on payment of the current membership fee.

3. The board's discretion under this policy may be delegated to a committee of the board, but to no other person.

4. Honorary members have the same rights and responsibilities vis-a-vis the charity as any other member. They do not constitute a separate class of membership.

5. Current trustees and members of staff are not eligible for honorary membership.

Template:Board Policies approved March 2019

2019-05-23T10:29:02Z

MichaelMaggs: change cat

Honorary membership policy

2019-05-23T10:26:54Z

MichaelMaggs: Approved at board meeting of 24 March 2019

Template:Board Policies approved March 2019

2019-05-23T10:25:50Z

MichaelMaggs: new approval template

Constitution

2019-05-23T10:20:34Z

MichaelMaggs: add approved Honorary membership policy

{{Constitution}}

== Overview ==
'''Wikimedia UK''' is a charitable company incorporated in England and Wales that is authorised by [http://wikimediafoundation.org/wiki/Home The Wikimedia Foundation. Inc] as the local [[:m:Wikimedia chapter|Wikimedia chapter]] for the [[:wikipedia:United Kingdom|United Kingdom]]. The company was founded in November 2008, [http://wikimediafoundation.org/wiki/Resolution:Approval_of_Wikimedia_UK was approved] as a Wikimedia chapter in January 2009, and was granted charitable status by the Charity Commission in November 2011.

Wikimedia UK is a separate organization from the Wikimedia Foundation, and has no control over the contents of [http://en.wikipedia.org/wiki/Main_Page Wikipedia] or any [http://wikimediafoundation.org/wiki/Our_projects other projects] run by the Foundation. The [[Articles of Association#Objects|Charitable Objects of Wikimedia UK]] are, for the benefit of the public, to promote and support the widest possible public access to, use of and contribution to Open Content of an encyclopaedic or educational nature or of similar utility to the general public, in particular the Open Content supported and provided by the Wikimedia Foundation.

Wikimedia UK is a charity registered in England and Wales, no. 1144513, and a company limited by guarantee registered in England and Wales, no. 6741827.

The company is run from day to day by a Chief Executive who heads a [[Staff|small team of staff]]. It is governed by a [[Board|Board of Directors]] who are regarded as trustees for the purposes of charity law.

== Constitution ==
The constitution of Wikimedia UK comprises:

(a) The overriding legislative framework set down in UK Charity and Company law, including the [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_1 Companies Act 2006] and the [http://www.opsi.gov.uk/Acts/acts1993/ukpga_19930010_en_1 Charities Acts 1993] and [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060050_en_1 2006]

(b) The charity's '''[[Articles of Association]]'''

(c) The '''[[Chapter Agreement]]''', a contract which regulates the relationship between the charity and the Wikimedia Foundation.

(d) The '''[[Membership/Rules|Membership Rules]]'''

(e) A '''[[Meetings/2010 AGM/Minutes#Resolutions|resolution]]''' that was [[Meetings/2010 AGM/Minutes#Resolutions|passed]] at the 2010 AGM creating a new class of membership for organisations, each member organisation being entitled to one vote.

(f) Certain 'entrenched' rules that require a resolution of the charity's membership in general meeting to change:

* the '''[[Election Rules|Election Rules]]'''
* a '''[[Meetings/2009_AGM/Resolutions#Requiring_the_permission_of_the_members_to_terminate_or_make_certain_amendments_to_the_Chapter_Agreement|resolution]]''' that was [[Meetings/2009 AGM/Minutes#Resolutions|passed]] at the 2009 AGM to the effect that the directors may not, except with approval of the membership by special resolution, terminate the Chapter Agreement or amend it in any way such that the charity loses the right to the trademark Wikimedia UK.

(g) Our policies:

The following policies are set and agreed by the board of trustees, with a policy update schedule agreed at the June 2016 board meeting:

* the [[Bullying and Harassment Policy]]
* the [[Confidentiality Policy]]
* the [[Conflicts of interest policy]]
* the [[Copyright Policy]]
* the [[Diversity and Equalities Policy]]
* the [[Donation and grant acceptance]] policy
* the [[Finance Policy]]
* the [[Safeguarding Policy]]
* the [[Safe Space Policy]]
* the [[Volunteer Policy]]
* the [[Whistle blowing Policy]]
* the [[Honorary membership policy]]
Procedures that are essentially operational in nature are within the remit of the Chief Executive.
[[Category:Constitution]]

2019 Annual General Meeting/planning

2019-05-23T10:04:35Z

MichaelMaggs: Put some legal deadlines in italic

==Deadline and To-Do list==
''Items in italics are legal deadline/limit, and not necessarily a scheduled date. ''
{| class="wikitable sortable" style="line-height:200%;"
|-
! style="background-color:#EFF5FB" |Deadlines
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Item
! scope="col" class="unsortable" style="background-color:#EFF5FB" |What
! style="background-color:#EFF5FB" |By whom
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Notes
! scope="col" class="unsortable" style="background-color:#EFF5FB" |Progress
|-
|
|Date
|Confirm date
|Board
|Less than 15 months from last AGM
|{{done}}
|- style="background-color:#FBEFF8"
|
|Venue
|Confirm venue
|Board
|
|{{done}}
|-
|11/09/2018
|[[2018 AGM/Minutes|Minutes of 2018 AGM]]
|Type up and circulate for correction
|CEO
|
|
|- style="background-color:#FBEFF8"
|17/05/2019
|Agenda
|Outline basic agenda
|Chair and CEO
|
|{{done}}
|-
|17/05/2019
|AGM Agenda
|Circulate drafts of Agenda & Resolutions for Board comment
|CEO
|
|
|-
|30/05/2019
|Send Article 5.4 notice by email regarding members' resolutions
|As part of more general email with advance (non-statutory) warning of AGM
|CEO and Chair (Office)
|''Legal deadline is 14 June, but under A5.4, members must be given at least 7 clear days notice of the deadline to file resolutions.''
|
|-
|04/06/2019
|Confirm tellers
|Decide who will be teller for AGM
|Board
|
|
|-
|06/06/2019
|ARC meeting
|Endorse draft Annual Accounts for Board approval
|Audit & Risk Committee
|
|
|-
|06/06/2019
|Deadline for board papers
|Deadline for board papers
|Board & Office
|
|
|-
|07/06/2019
|Deadline for members to propose draft resolutions for AGM
|
|Members
|
|
|-
|08/06/2019
|''Earliest day notice of Director nomination can be received''
|
|
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|07/06/2019
|Strategic Report
|Draft text of Strategic Report for board approval
|CEO / Communications Co-ordinator
|
|
|-
|07/06/2019
|Strategic Report
|Finalise text and design brief
|
|
|
|-
|13/06/2019
|Finalise draft 2018 minutes
|Agree minutes to be put forward to AGM by email
|CEO and Board
|
|
|-
|13/06/2019
|Agree agenda for AGM
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Approve Annual Report and Accounts
|By email
|CEO and Board
|
|
|-
|13/06/2019
|Agree board resolutions going forward to AGM
|By email
|CEO and Board
|
|
|- style="background-color:#FBEFF8"
|21/06/2019
|Strategic Report
|Text to designer
|CEO / Communications Co-ordinator
|
|
|-
|20/06/2019
|Formal notice of AGM sent to members by email
|Include agenda, reminder to update address, and call for board candidates with link to [[Board/Becoming a trustee]]. Also include if possible Annual Report and Accounts.
|CEO and Chair
|[[Articles of Association#26|AoA#26, ER]]
|
|-
|21/06/2019
|Draft delegate packs
|
|CEO and Membership, Fundraising and Operations Assistant
|
|
|- style="background-color:#FBEFF8"
|22/06/2019
|''Formal notice of AGM legally given''
|
|
|''[[Articles of Association#6.1|AoA#6.1]], [[Election Rules#Request for candidates|ER]]''
|
|-
|28/06/2019
|Deadline for members to suggest amendments to proposed resolutions
|(This deadline may not apply to obvious corrections of minor errors)
|Members
|
|
|-
|''28/06/2019''
|''Deadline for receipt of Director nominations at the Wikimedia UK offices''
|
|''Office''
|''[[Articles of Association#17.3|AoA#17.3(b)]]''
|
|-
|01/07/2019
|Board Meeting
|
|
|
|
|-
|01/07/2019
|Prepare papers
|Print proxy and voting forms, agenda, resolutions etc. Envelope stuffing
|Membership, Fundraising and Operations Assistant (Office)
|
|
|- style="background-color:#FBEFF8"
|03/07/2019
|Notice of Directors' election sent to members by post
|Include voting forms, resolutions & amendments.
|Office
|''[[Articles of Association#17.4|AoA#17.4]], [[Election Rules#Balloting|ER]]''
|
|-
|''05/07/2019''
|''Notice of Directors' election legally given to members''
|
|
|''AoA#26.6''
|
|-
|01/07/2019
|Deadline for membership eligibility prior to AGM
|
|Office
|
|
|-
|08/07/2019
|Annual Review complete, and approved
|Publish online
|Communications co-ordinator
|
|
|- style="background-color:#FBEFF8"
|08/07/2019
|Delegate packs
|Print agenda. feedback sheet. Prepare delegate packs.
|Office
|
|
|-
|09/07/2019
|Name badges
|Print badges for attendees
|Office
|
|
|- style="background-color:#FBEFF8"
|''11/07/2019''
|''Deadline for receipt at the WMUK offices of AGM proxy appointments''
|
|''Members''
|[[Articles of Association#11.3|''AoA#11.3'']]
|
|-
|13/07/2019
|AGM
|
|
|
|
|- style="background-color:#FBEFF8"
|13/07/2019
|AGM quorum
|Greater of 10 or 10% in person or by proxy.
|Chair
|[[Articles of Association#7|AoA#7]]
|
|-
|''30/10/2019''
|''Annual accounts filing with Companies House & circulation to members''
|
|''Office''
|''[http://www.legislation.gov.uk/ukpga/2006/46/section/424 CA2006#424][http://www.legislation.gov.uk/ukpga/2006/46/section/442 CA2006#442]''
|
|- style="background-color:#FBEFF8"
|''30/10/2019''
|''Annual return filing with Charity Commission''
|''Include Annual Report & independent examiner's report''
|''Office''
|[http://www.legislation.gov.uk/ukpga/2011/25/section/163/enacted ''CA2011#163'']
|
|-
|}

[[Category:2019 AGM]]
[[Category: General Meetings]]

Board meetings

2019-03-11T11:21:42Z

MichaelMaggs: /* 2018 Board meetings */ location

{{Meetings}}

Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the [[Board meetings/Archive|archive]] for previous years).

*In-person board meetings are held at lest quarterly, normally in March, July, September and December.
*The Board may make decisions by means of an on-wiki vote if there are items of urgent business between the quarterly meetings.

For public information on board resolutions that were originally taken in camera, including decisions taken between board meetings, see [[In camera resolutions of the board]].

Details of the Board's Governance Committee are also listed here.

==Provisional 2019 Board meetings==
{| class="wikitable" style="text-align: center;"
!Date!!Type!!Subject!!Location!!Agenda!!Reports!!Minutes
|-
|Saturday 23rd March
11am - 4pm
|Board|| ||Europoint, London
||[[Agenda 2019-03-24]]||[[Govcom minutes 2019-02-28]]

[[ARC minutes 2019-03-07]]
||[[Minutes 2019-03-24]]
|-
|Thursday 13th June
5:30 - 8pm
|Board|| ||Europoint, London
||[[Agenda 2019-06-13]]||[[Govcom minutes 2019-05-30]]

[[ARC minutes 2019-06-06]]
||[[Minutes 2019-06-13]]
|-
|Saturday 13th July
(timing TBC)
|[[2019 AGM|AGM]]|| ||TBC
|| || ||AGM minutes
|-
|Friday 20th - Saturday 21st September
(timing TBC)
|Board and away day||Review appointments to board committees 
||TBC||[[Agenda 2019-09-20]]||[[Govcom minutes 2019-09-05]]

[[ARC minutes 2019-09-12]]
||[[Minutes 2019-09-20]]
|-
|Thursday 12th December
5:30 - 8pm
||Board|| ||Europoint, London||[[Agenda 2019-12-12]]||[[Govcom minutes 2019-11-28]]

[[ARC minutes 2019-12-05]]
||[[Minutes 2019-12-12]]
|}

==Provisional 2019 Govcom meetings==
The default date for meetings is around two to three weeks before the quarterly board meetings. All meetings are from 4 - 6pm.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 28 February||[[Govcom Agenda 2019-02-28]]||[[Govcom minutes 2019-02-28]]
|-
|Thur 23 May||[[Govcom Agenda 2019-05-23]]||[[Govcom minutes 2019-05-23]]
|-
|Thur 5 September||[[Govcom Agenda 2019-09-05]]||[[Govcom minutes 2019-09-05]]
|-
|Thur 28 November||[[Govcom Agenda 2019-11-28]]||[[Govcom minutes 2019-11-28]]
|}

==Provisional 2019 ARC meetings==
The default date for meetings is around a week before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 7th March
3 - 5pm
||[[ARC Agenda 2019-03-07]]||[[ARC minutes 2019-03-07]]
|-
|Thur 6th June
5 - 7pm
|[[ARC Agenda 2019-06-06]]||[[ARC minutes 2019-06-06]]
|-
|Thur 12th September
4 - 6pm
|[[ARC Agenda 2019-09-12]]||[[ARC minutes 2019-09-12]]
|-
|Thur 5th December
3 - 5pm
|[[ARC Agenda 2019-12-05]]||[[ARC minutes 2019-12-05]]
|}

==2018 meetings==

==2018 Board meetings==
{| class="wikitable" style="text-align: center;"
!Date!!Type!!Subject!!Location!!Agenda!!Reports!!Minutes
|-
|Sat 10 March 2018||Board|| ||Europoint, London
||[[Agenda 2018-03-11]]||[[Reports 2018-03-10]]
[[Chief Executive Report 2018-03-10]]
||[[Minutes 2018-03-10]] {{office|Minutes 2017-03-11|Office in-camera minutes}} {{board|Minutes 2017-03-11|Board in-camera minutes}}
|-
|Thu 14 June 2018 (evening)||Board|| ||Europoint, London
||[[Agenda 2018-06-14]]||[[Reports 2018-06-14]]
[[Chief Executive Report 2018-06-14]]
||[[Minutes 2018-06-14]] {{office|Minutes_ 2017-06-15|Office in-camera minutes}} {{board|Minutes 2017-06-15|Board in-camera minutes}}
|-
|Sat 14 July 2018||[[2018 AGM|AGM]]|| ||Natural History Museum, London
|| || ||[[2018 AGM/Minutes|AGM minutes]]
|-
|Fri 14 - Sat 15 Sep 2018||Board and away day||Review appointments to board committees 
||West Dean College, Chichester||[[Agenda 2018-09-14|Agenda 2018-09-014]]||[[Reports 2018-09-14]]
[[Chief Executive Report 2018-09-14]]
||[[Minutes 2018-09-14]] {{office|Minutes 2017-09-09|Office in-camera minutes}} {{board|Minutes 2017-09-09|Board in-camera minutes}}
|-
|Thu 13 Dec 2018
(evening)
||Board|| ||Europoint, London||[[Agenda 2018-12-13]]||[[Reports 2018-12-13|Reports 2018-12-12]]
[[Chief Executive Report 2018-12-13]]
||[[Minutes 2017-12-09|Minutes 2018-12-013]] {{office|Minutes 2017-12-09|Office in-camera minutes}} {{board|Minutes 2017-12-09|Board in-camera minutes}}
|}

==2018 Govcom meetings==
The default date for meetings is around 30 days before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 8 February||[[Govcom Agenda 2018-02-08]]||[[Govcom minutes 2018-02-08]]
|-
|Thur 17 May||[[Govcom Agenda 2018-05-17]]||[[Govcom minutes 2018-05-17]]
|-
|Thur 9 August||[[Govcom Agenda 2018-08-09]]||[[Govcom minutes 2018-08-09]]
|-
|Thu 15 November||[[Govcom Agenda 2018-11-15]]||[[Govcom minutes 2018-11-15]]
|}

==2018 ARC meetings==
The default date for meetings is around a week before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thu 6 March
||[[ARC Agenda 2018-03-06]]||[[ARC minutes 2018-03-01|ARC minutes 2018-03-06]]
|-
|Wed 6 June||[[ARC Agenda 2018-06-06]]||[[ARC minutes 2018-06-06]]
|-
|Thu 6 Sep||[[ARC Agenda 2018-09-06]]||[[ARC minutes 2018-09-06]]
|-
|Wed 5 Dec||[[ARC Agenda 2018-12-05]]||[[ARC minutes 2018-12-05]]
|}

=Past meetings=

*[[2017 Board Meetings]]
*[[Board_meetings/Archive#2016_meetings|2016 Board Meetings]]
*[[Board_meetings/Archive#2015_meetings|2015 Board Meetings]]
*[[Board_meetings/Archive#2014_meetings|2014 Board Meetings]]
*[[Board meetings/Archive#2012-2013 Board meetings|2012-13 Board meetings]]
*[[Board meetings/Archive#2011-2012 Board meetings|2011-12 Board meetings]]
*[[Board meetings/Archive#2010-2011 Board meetings|2010-11 Board meetings]]
*[[Board meetings/Archive#2009-2010 Board meetings|2009-10 Board meetings]]
*[[Board meetings/Archive#2008-2009 Board meetings|2008-09 Board meetings]]

[[Category:Meetings|Meetings]]
[[Category:Board meetings]]

Board meetings

2019-03-11T11:21:04Z

MichaelMaggs: /* 2018 Board meetings */ location

{{Meetings}}

Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the [[Board meetings/Archive|archive]] for previous years).

*In-person board meetings are held at lest quarterly, normally in March, July, September and December.
*The Board may make decisions by means of an on-wiki vote if there are items of urgent business between the quarterly meetings.

For public information on board resolutions that were originally taken in camera, including decisions taken between board meetings, see [[In camera resolutions of the board]].

Details of the Board's Governance Committee are also listed here.

==Provisional 2019 Board meetings==
{| class="wikitable" style="text-align: center;"
!Date!!Type!!Subject!!Location!!Agenda!!Reports!!Minutes
|-
|Saturday 23rd March
11am - 4pm
|Board|| ||Europoint, London
||[[Agenda 2019-03-24]]||[[Govcom minutes 2019-02-28]]

[[ARC minutes 2019-03-07]]
||[[Minutes 2019-03-24]]
|-
|Thursday 13th June
5:30 - 8pm
|Board|| ||Europoint, London
||[[Agenda 2019-06-13]]||[[Govcom minutes 2019-05-30]]

[[ARC minutes 2019-06-06]]
||[[Minutes 2019-06-13]]
|-
|Saturday 13th July
(timing TBC)
|[[2019 AGM|AGM]]|| ||TBC
|| || ||AGM minutes
|-
|Friday 20th - Saturday 21st September
(timing TBC)
|Board and away day||Review appointments to board committees 
||TBC||[[Agenda 2019-09-20]]||[[Govcom minutes 2019-09-05]]

[[ARC minutes 2019-09-12]]
||[[Minutes 2019-09-20]]
|-
|Thursday 12th December
5:30 - 8pm
||Board|| ||Europoint, London||[[Agenda 2019-12-12]]||[[Govcom minutes 2019-11-28]]

[[ARC minutes 2019-12-05]]
||[[Minutes 2019-12-12]]
|}

==Provisional 2019 Govcom meetings==
The default date for meetings is around two to three weeks before the quarterly board meetings. All meetings are from 4 - 6pm.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 28 February||[[Govcom Agenda 2019-02-28]]||[[Govcom minutes 2019-02-28]]
|-
|Thur 23 May||[[Govcom Agenda 2019-05-23]]||[[Govcom minutes 2019-05-23]]
|-
|Thur 5 September||[[Govcom Agenda 2019-09-05]]||[[Govcom minutes 2019-09-05]]
|-
|Thur 28 November||[[Govcom Agenda 2019-11-28]]||[[Govcom minutes 2019-11-28]]
|}

==Provisional 2019 ARC meetings==
The default date for meetings is around a week before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 7th March
3 - 5pm
||[[ARC Agenda 2019-03-07]]||[[ARC minutes 2019-03-07]]
|-
|Thur 6th June
5 - 7pm
|[[ARC Agenda 2019-06-06]]||[[ARC minutes 2019-06-06]]
|-
|Thur 12th September
4 - 6pm
|[[ARC Agenda 2019-09-12]]||[[ARC minutes 2019-09-12]]
|-
|Thur 5th December
3 - 5pm
|[[ARC Agenda 2019-12-05]]||[[ARC minutes 2019-12-05]]
|}

==2018 meetings==

==2018 Board meetings==
{| class="wikitable" style="text-align: center;"
!Date!!Type!!Subject!!Location!!Agenda!!Reports!!Minutes
|-
|Sat 10 March 2018||Board|| ||Europoint, London
||[[Agenda 2018-03-11]]||[[Reports 2018-03-10]]
[[Chief Executive Report 2018-03-10]]
||[[Minutes 2018-03-10]] {{office|Minutes 2017-03-11|Office in-camera minutes}} {{board|Minutes 2017-03-11|Board in-camera minutes}}
|-
|Thu 14 June 2018 (evening)||Board|| ||Europoint, London
||[[Agenda 2018-06-14]]||[[Reports 2018-06-14]]
[[Chief Executive Report 2018-06-14]]
||[[Minutes 2018-06-14]] {{office|Minutes_ 2017-06-15|Office in-camera minutes}} {{board|Minutes 2017-06-15|Board in-camera minutes}}
|-
|Sat 14 July 2018||[[2018 AGM|AGM]]|| ||Natural History Museum, London
|| || ||[[2018 AGM/Minutes|AGM minutes]]
|-
|Fri 14 - Sat 15 Sep 2018||Board and away day||Review appointments to board committees 
||TBC||[[Agenda 2018-09-14|Agenda 2018-09-014]]||[[Reports 2018-09-14]]
[[Chief Executive Report 2018-09-14]]
||[[Minutes 2018-09-14]] {{office|Minutes 2017-09-09|Office in-camera minutes}} {{board|Minutes 2017-09-09|Board in-camera minutes}}
|-
|Thu 13 Dec 2018
(evening)
||Board|| ||Europoint, London||[[Agenda 2018-12-13]]||[[Reports 2018-12-13|Reports 2018-12-12]]
[[Chief Executive Report 2018-12-13]]
||[[Minutes 2017-12-09|Minutes 2018-12-013]] {{office|Minutes 2017-12-09|Office in-camera minutes}} {{board|Minutes 2017-12-09|Board in-camera minutes}}
|}

==2018 Govcom meetings==
The default date for meetings is around 30 days before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thur 8 February||[[Govcom Agenda 2018-02-08]]||[[Govcom minutes 2018-02-08]]
|-
|Thur 17 May||[[Govcom Agenda 2018-05-17]]||[[Govcom minutes 2018-05-17]]
|-
|Thur 9 August||[[Govcom Agenda 2018-08-09]]||[[Govcom minutes 2018-08-09]]
|-
|Thu 15 November||[[Govcom Agenda 2018-11-15]]||[[Govcom minutes 2018-11-15]]
|}

==2018 ARC meetings==
The default date for meetings is around a week before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
!Date!!Agenda!!Minutes
|-
|Thu 6 March
||[[ARC Agenda 2018-03-06]]||[[ARC minutes 2018-03-01|ARC minutes 2018-03-06]]
|-
|Wed 6 June||[[ARC Agenda 2018-06-06]]||[[ARC minutes 2018-06-06]]
|-
|Thu 6 Sep||[[ARC Agenda 2018-09-06]]||[[ARC minutes 2018-09-06]]
|-
|Wed 5 Dec||[[ARC Agenda 2018-12-05]]||[[ARC minutes 2018-12-05]]
|}

=Past meetings=

*[[2017 Board Meetings]]
*[[Board_meetings/Archive#2016_meetings|2016 Board Meetings]]
*[[Board_meetings/Archive#2015_meetings|2015 Board Meetings]]
*[[Board_meetings/Archive#2014_meetings|2014 Board Meetings]]
*[[Board meetings/Archive#2012-2013 Board meetings|2012-13 Board meetings]]
*[[Board meetings/Archive#2011-2012 Board meetings|2011-12 Board meetings]]
*[[Board meetings/Archive#2010-2011 Board meetings|2010-11 Board meetings]]
*[[Board meetings/Archive#2009-2010 Board meetings|2009-10 Board meetings]]
*[[Board meetings/Archive#2008-2009 Board meetings|2008-09 Board meetings]]

[[Category:Meetings|Meetings]]
[[Category:Board meetings]]

Governance Committee

2019-02-24T10:30:01Z

MichaelMaggs: No longer a trustee

The '''Governance Committee''' is a [[Board]] committee. It currently consists of:
* [[User:Josiefraser|Josie Fraser]] (chair, ''ex officio'') (trustee)
* [[User:MichaelMaggs|Michael Maggs]] (trustee)
* [[User:Kate West|Kate West]] (trustee)

* Rosie Chapman (external member)

The committee operates according to the [[Governance Committee Charter]].

==Meetings==

Meetings of the Governance Committee are normally held on the second Thursday of February, May, August and November. The CEO is normally in attendance.

Committee agendas and minutes are listed at [[Board meetings]], along with the dates of future meetings.

==See also==
*[[Audit and Risk Committee]]

[[Category:Governance Committee]]

Talk:Main Page

2019-02-24T09:23:05Z

MichaelMaggs: remove very old comments, and junk

{{talk header|Welcome to the discussion about the Main Page.}}

{|style="float:right;border:solid silver 1px;margin-left:8px;margin-bottom:4px;"
|-
|[[File:Archives.png|x100px]]
|-
|align=center|{{#ifexist:Talk:Main Page/2008|[[/2008|2008]]}} {{#ifexist:Talk:Main Page/2009|[[/2009|2009]]}}{{#ifexist:Talk:Main Page/2010| [[/2010|2010]]}}{{#ifexist:Talk:Main Page/2011| [[/2011|2011]]}}{{#ifexist:Talk:Main Page/2012| [[/2012|2012]]}}{{#ifexist:Talk:Main Page/2013| [[/2013|2013]]}}
|}

Board

2018-12-19T14:39:49Z

MichaelMaggs: correct co-opted term expiry dates

{{Personnel}}
__NOTOC__

The Board is responsible for the strategic governance of the charity. It normally consists of 10 members who act as both trustees of the [[charity status|charity]] and as directors of the company. The majority of board members are [[Election Rules|elected]] by the membership, usually an [[Annual General Meeting]], while some are co-opted for specific skills and experience. See [[#Duties|below]] for the legal duties and responsibilities of board members.

==The role of the Wikimedia UK board==
{{:Board/Role}}

==Board members==

*'''[[#Jane Carlin|Jane Carlin]]''' - Trustee (co-opted; term expires Sept 2020)
*'''[[#Lorna Campbell|Lorna Campbell]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Marnie Woodward|Marnie Woodward]]''' - [[Board/Role_profiles#Treasurer|Treasurer]] (co-opted; term expires Sept 2020)
*'''[[#Josie Fraser|Josie Fraser]]''' - [[Board/Role_profiles#Chair|Chair]] (elected 2016; term expires July 2019)
*'''[[#Jordan Landes|Jordan Landes]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Michael Maggs|Michael Maggs]]''' - [[Board/Role_profiles#Deputy chair|Vice-chair]] (elected 2017; term runs until the 2019 AGM, in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]])
*'''[[#Nick Poole|Nick Poole]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Doug Taylor|Doug Taylor]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Kate West|Kate West]]''' - [[Board/Role_profiles#HR trustee|HR trustee]] (co-opted; term expires Sept 2019)

See also [[Trustee officer roles]].
 

==Biographies==
====Jane Carlin====
Jane has been a trustee of Wikimedia UK since September 2018. She has served in a wide range of senior finance roles within the publishing and wider media sector, including within Educational publishing, and brings a strong commercial finance, international and compliance skills to the board. Jane is a chartered management accountant and she chairs the [[Audit and Risk Committee]].

Jane’s co-opted term expires in Sept 2020.

Email: jane.carlin{{@}}wikimedia.org.uk

====Marnie Woodward====

[[File:Marnie Woodward.jpg|thumb|Marnie Woodward in the Wikimedia UK office]]

Marnie has been Treasurer and trustee of Wikimedia UK since September 2018. She is a Chartered Management Accountant, and has been involved in the charity sector as a finance director for most of her professional career, having worked with the Dulwich Picture Gallery, the Mental Health Foundation, the Musicians Benevolent Fund and RPS Rainer among others. Previously she was a trustee and the chair of the Finance and Administration Committee of the Church Urban fund. She brings knowledge and experience of financial and organisational issues across a range of charitable enterprises. Marnie sits on the [[Audit and Risk Committee]].

Marnie’s co-opted term expires in Sept 2020.

Email: marnie.woodward{{@}}wikimedia.org.uk
 

====Michael Maggs====
[[File:Michael Maggs, 2 March 2017.jpg|thumb|Michael Maggs]]
[[User:MichaelMaggs|Michael]] has been a trustee of Wikimedia UK since June 2013, and served as Chair between December 2013 and July 2017. He is a retired patent attorney.

Michael sits on the board's [[Governance Committee]].

Michael's term runs until the [[2019 AGM]], in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]].

Email: michael.maggs{{@}}wikimedia.org.uk
 

====Josie Fraser====
[[File:Josie Fraser.jpg|thumb|upright|Josie Fraser]]
Josie has been a Trustee since July 2015, and [[Board/Role_profiles#Chair|Chair of Wikimedia UK]] since July 2017. She is a Social and Educational Technologist, currently working as Senior Technology Advisor for UK Government, in the Department for Digital, Culture, Media and Sport. She is an expert in the relationship between education and technology and a vocal advocate for free and open knowledge.

She chairs the board's [[Governance Committee]].

Josie's term runs until the [[2019 AGM]].

Email: josie.fraser{{@}}wikimedia.org.uk
 

====Nick Poole====
[[File:Nick Poole (Collections Trust) at the GLAM WIKI UK 2013 Conference - Flickr - Sebastiaan ter Burg.jpg|thumb|Nick Poole]]
Nick has been a trustee of Wikimedia UK since July 2015. Nick is the Chief Executive Officer of the Chartered Institute of Library and Information Professionals. His previous roles include serving as CEO of the Collections Trust and Chair of the Europeana Network. He brings extensive knowledge of and influence in the international GLAM community, and has strong connections to policymakers and funders in the UK and Europe.

Nick's term runs until the [[2020 AGM]].

Email: nick.poole{{@}}wikimedia.org.uk
 

====Doug Taylor====
[[File:Doug Taylor.jpg|thumb|Doug Taylor]]
Doug has been a trustee of Wikimedia UK since July 2015, having previously served on the board during 2012-13. Doug is a long-standing active Wikimedia volunteer and Lead Trainer for WMUK, and is a retired teacher and IT professional.

Doug's term runs until the [[2020 AGM]].

Email: doug.taylor{{@}}wikimedia.org.uk
 

====Kate West====
[[File:Kate West, 2015.JPG|thumb|Kate West]]
Kate has been a trustee of Wikimedia UK since October 2013. She is Chief Operating Officer at the Electoral Reform Society, and brings strong governance, management, policy and planning skills. She is a member of the [[Audit and Risk Committee]] and the [[Governance Committee]] and also deals with board-level HR issues (she is the trustee who counter-signs staff annual reviews and will adjudicate in the event of any disagreement).

Kate's co-opted term runs until the end of September 2019.

Email: kate.west{{@}}wikimedia.org.uk
 

====Lorna Campbell====
[[File:Lorna Campbell.jpg|thumb|Lorna Campbell]]
Lorna has been a trustee of Wikimedia UK since July 2016. She has been involved in the open education technology community since 1997 and currently works with the OER Service at the University of Edinburgh. Her main areas of expertise include digital infrastructure for open educational resources, open education policy, open licences, and technologies for supporting the management and distribution of educational content.

Lorna's term runs until the [[2019 AGM]].
 

====Jordan Landes====
[[File:Jordan Landes, Wikimedia UK trustee, Dec 2016.jpg|thumb|Jordan Landes]]
Jordan has been a trustee of Wikimedia UK since July 2016. She is the Research Librarian for History for Senate House Library, University of London, the convenor of the Committee for London Research Libraries in History and a co-organiser of History libraries and research open day.

Jordan's term runs until the [[2019 AGM]].
 

==Timeline==
{{commonscat|Wikimedia UK board members}}
{{Board timeline}}

==Duties==
Board members are directors of the charity, and trustees. They have certain legal duties and responsibilities, which include: <ref>See [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_13#pt10-ch2-pb1-l1g170 here], guidance [http://www.bytestart.co.uk/content/legal/35_2/companies-act-directors-duties.shtml here] and [http://www.charity-commission.gov.uk/publications/cc3.asp#d here]</ref>

#to act only within the powers given to them by the [[Articles of Association]]
#to act in good faith and with integrity to promote the success of the charity in achieving its objects
#to use the charity's resources reasonably and only for the promotion of its objects
#to exercise independent judgement and reasonable care, skill and diligence and consider getting external professional advice on all matters where there may be material risk to the charity
#to avoid conflicts of interest, declare them where necessary in accordance with applicable law and not to accept benefits from third parties where these may give rise to a conflict of interest
#to avoid undertaking activities that might place the charity's assets or reputation at undue risk, and to ensure that the charity remains solvent.

In addition, trustees are required to ensure that the charity complies with its other legal duties such as those arising from being an employer and its reporting obligations to Companies House, the Charity Commission, and the tax authorities. Trustees are in addition required to comply with the charity's [[Conflict of Interest Policy]].

To be eligible to act as a trustee, you must:

*be member of the charity
*be prepared to publicly disclose your real name, date of birth, and the names of any other companies of which you are a director
*be over the age of 16.

You cannot act as a trustee if you are disqualified under the Charities Act<ref>See [http://www.opsi.gov.uk/acts/acts1993/ukpga_19930010_en_10#pt9-pb2-l1g72 Charities Act 1993]</ref>. This includes if you:

*are disqualified as a company director
*have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
*are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
*have been removed as a trustee of any charity by the Charity Commission (or the court) because of misconduct or mismanagement

==See also==

*[[Trustee Code of Conduct]]

==References==
<references />

[[Category:Board]]
__NOEDITSECTION__

Staff

2018-12-19T14:35:40Z

MichaelMaggs: {{update}}

__INDEX__
{{Personnel}}
{{update}}

Wikimedia UK has a small paid staff, whose main role is to support the work of volunteers. Most of the charity's employees are based at our [[Office|London office]], but some work elsewhere. Everyone else is a volunteer, including [[Board|Board members]].

Click on a person's name for more information about them, and click on their job title to learn more about what they do with Wikimedia UK.

{| style="border:1px solid #aaaaaa;background-color:#f9f9f9;padding:5px;font-size: 95%;" border="0" align="center"
|'''Departmental Navigation:''' 
| [[#Executive|Executive]] • [[#Finance and Administration|Finance and Administration]] • [[#Community and Programme|Community and Programme]] • [[#Contractors|Contractors]] • [[#Staff structure|Staff structure]]
|}
<center>A * denotes that the position is open or unfilled.</center>
<center>
__NOTOC__
== Meet the staff ==
[[File:Staff of Wikimedia UK December 2015.JPG|thumb|500px|center|Hello from December 2015]]

== Executive ==
{|
| width="100%" valign="top" |
|-
| width="100%" valign="top" |
{{staff member
| name=Lucy Crompton-Reid
| username= LucyCrompton-Reid (WMUK)
| position=[[:File:CEO.pdf|Chief Executive]]
| image= Lucy_Crompton-Reid.jpg
| job description= Lucy is the Chief Executive of Wikimedia UK. Her job is to lead the staff team and make sure that the programme is delivered using everyone in the community. She is responsible for the effective use of the charity's resources and reports to the Board.
}}
| width="4%" valign="top" |
| width="30%" valign="top" |
|}

== Community and Programme ==

{|
| valign="top" |
|-
| width="30%" valign="top" |
{{staff member
| name = Daria Cybulska
| username = Daria Cybulska (WMUK)
| position = [[:File:Head of Programmes and Evaluation job description.pdf|Head of Programmes and Evaluation]]
| image = WikiConference UK 2012 - Daria Cybulska.jpg
| twitter = DCybulska
| job description = Daria ensures the effective delivery of all aspects of programme management. She is responsible for planning and implementing the strategic development of the Wikimedia UK activity plan, managing volunteers and interns, and building effective relationships and promoting trust with the board and the broader Wikimedia community.
}}
| width="4%" valign="top" |
| width="30%" valign="top" |
{{staff member
| name = Robin Owain
| username = Robin Owain (WMUK)
| position = [[Project Coordinator|Project Coordinator - Wales Manager]]
| image = Monmouthpedia Day - Robin Owain.JPG
| job description = Robin helps deliver Wikimedia UK’s programme in Wales by running projects with partner institutions and supporting volunteers. He reports to Daria Cybulska.
}}
| width="30%" valign="top" |
{{staff member
| name = Stuart Prior
| username = Stuart Prior (WMUK)
| position = [[Project Coordinator]]
| image = Stuart Prior - 11 December 2013.jpg
| job description = Stuart helps deliver Wikimedia UK’s programme by running projects with partner institutions and supporting volunteers. He reports to Daria Cybulska.
}}
|-
| width="30%" valign="top" |
{{staff member
| name=Richard Nevell
| username=Richard Nevell (WMUK)
| position=[[Project Coordinator]]
| image=Richard Nevell photographed at BBC Broadcasting House in London.png
| job description = Richard helps deliver Wikimedia UK’s programme by running projects with partner institutions and supporting volunteers. He reports to Daria Cybulska.
}}
| width="4%" valign="top" |
| width="30%" valign="top" |
{{staff member
| name=Karla Marte
| username=
| position=[[Administration and Programme Assistant]]
| image=Karla Marte.JPG
| job description = Karla supports the whole of the team in the administrative work of the charity, with a focus on programmes and reporting. She reports to Daria Cybulska.
}}
| width="30%" valign="top" |
{{staff member
| name=John Lubbock
| username=
| position=[[Communications Coordinator]]
| image=African Street Style Festival 2016 - Wikimedia UK's John Lubbock taking photographs at the festival.png
| job description = John is responsible for promoting the work of Wikimedia UK and its community, engaging institutions and the public in our work and explaining what we do through writing and content production.
}}|}

== Finance and Administration ==
{|
| width="30%" valign="top" |
{{staff member
| name=Davina Johnson, FCA
| username=
| position=Director of Finance and Operations
| image=Wikipedia 15th Anniversary davina - 001.jpg
| twitter=
| job description = Davina is a Chartered Accountant, and manages all financial and operational tasks for the charity.
}}
|}

= Contractors =
Contractors are people paid by the charity who often work in our offices, join in on meetings, and are generally seen as part of the staff team. They have signed non-disclosure agreements with Wikimedia UK. However, they are not employed by the charity and cannot represent the the charity or commit the charity to expenditure. They cover a variety of different roles.

{|
| valign="top" |
|-
| width="30%" valign="top" |
{{staff member
| name = Tom Morton
| username = ErrantX
| position = Technology contractor
| image = ErrantX profile.jpg
| twitter = errantx
| job description = Tom is one of two technology contractors, his role focuses on administering the charity's [[IT_Development/Infrastructure|web infrastructure]] and providing technical/security support.
}}
| width="4%" valign="top" |
| width="30%" valign="top" |
{{staff member
| name = Emmanuel Engelhart
| username = Kelson
| position = Technology contractor
| image = Flickr - Wikimedia Israel - Wikimania 2011 Conference Day 1 (16).jpg
| twitter = kiwixoffline
| job description = Emmanuel is one of two technology contractors, his role focuses on administering the charity's [[IT_Development/Infrastructure|web infrastructure]] and providing technical/security support.
}}
|-

== Staff structure ==

* tbc

== Timeline ==
{{Staff timeline}}

''Want to suggest changes to the content and presentation of this page? Comment on [[Talk:Staff|the talk page]], or experiment in the [[/Sandbox|Sandbox]].''

[[Category:Staff| ]]
__NOEDITSECTION__

Board

2018-09-20T19:54:17Z

MichaelMaggs: correct

{{Personnel}}
__NOTOC__

The Board is responsible for the strategic governance of the charity. It normally consists of 10 members who act as both trustees of the [[charity status|charity]] and as directors of the company. The majority of board members are [[Election Rules|elected]] by the membership, usually an [[Annual General Meeting]], while some are co-opted for specific skills and experience. See [[#Duties|below]] for the legal duties and responsibilities of board members.

==The role of the Wikimedia UK board ==
{{:Board/Role}}

==Board members==
*'''[[#Jane Carlin|Jane Carlin]]''' - Trustee (co-opted; term expires Sept 2020)
*'''[[#Lorna Campbell|Lorna Campbell]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Marnie Woodward|Marnie Woodward]]''' - [[Board/Role_profiles#Treasurer|Treasurer]] (co-opted; term expires Sept 2020)
*'''[[#Josie Fraser|Josie Fraser]]''' - [[Board/Role_profiles#Chair|Chair]] (elected 2016; term expires July 2019)
*'''[[#Jordan Landes|Jordan Landes]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Michael Maggs|Michael Maggs]]''' - [[Board/Role_profiles#Deputy chair|Vice-chair]] (elected 2017; term runs until the 2019 AGM, in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]])
*'''[[#Nick Poole|Nick Poole]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Doug Taylor|Doug Taylor]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Kate West|Kate West]]''' - [[Board/Role_profiles#HR trustee|HR trustee]] (co-opted; term expires Sept 2019)

See also [[Trustee officer roles]].
 

==Biographies==
====Michael Maggs====
[[File:Michael Maggs, 2 March 2017.jpg|thumb|Michael Maggs]]
[[User:MichaelMaggs|Michael]] has been a trustee of Wikimedia UK since June 2013, and served as Chair between December 2013 and July 2017. He is a retired patent attorney.

Michael sits on the board's [[Governance Committee]].

Michael's term runs until the [[2019 AGM]], in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]].

Email: michael.maggs{{@}}wikimedia.org.uk
 

====Greyham Dawes====
[[File:Greyham Dawes - 8 June 2013.JPG|thumb|Greyham Dawes]]

Greyham has been [[Board/Role_profiles#Treasurer|treasurer and trustee of Wikimedia UK]] since February 2013. He is a professional financial adviser specialising in regulatory compliance, charity governance and restructuring and public accountability, drawing on extensive knowledge and experience gained as head of accountancy policy at the Charity Commission in the nineties. He provides pro bono advice in these areas to the charity sector generally, serves on a number of standing committees for best practice in charity financial reporting and is well known for his books, essays and lectures on that topic.

He is a chartered accountant, an independent member of the audit committee at SCOPE, chair of the finance & audit committee as a non-executive director of the [http://www.bso.ac.uk/ British School of Osteopathy] and hon. treasurer of the [http://acat.uk.com/ Association of Church Accountants and Treasurers].

Greyham sits on the [[Audit and Risk Committee]] and the [[Governance Committee]].

Greyham's maximum six year term expires on 09/02/2019.

Email: greyham.dawes{{@}}wikimedia.org.uk
 

====Carol Campbell====
[[File:Wikimedia UK Trustee Carol Campbell at Development House.JPG|thumb|Carol Campbell]]
Carol has been a trustee of Wikimedia UK since October 2013. She has extensive experience of volunteer organisations and brings strong conflict-management and relationship-building skills to the board. She was previously Cathedral Executive Officer at Ely Cathedral. She is the charity's Vice-chair (since September 2015) and chairs the [[Audit and Risk Committee]].

Carol's co-opted term runs until the end of September 2018.

Email: carol.campbell{{@}}wikimedia.org.uk
 

====Josie Fraser====
[[File:Josie Fraser.jpg|thumb|upright|Josie Fraser]]
Josie has been a Trustee since July 2015, and [[Board/Role_profiles#Chair|Chair of Wikimedia UK]] since July 2017. She is a Social and Educational Technologist, currently working as Senior Technology Advisor for UK Government, in the Department for Digital, Culture, Media and Sport. She is an expert in the relationship between education and technology and a vocal advocate for free and open knowledge.

She chairs the board's [[Governance Committee]].

Josie's term runs until the [[2019 AGM]].

Email: josie.fraser{{@}}wikimedia.org.uk
 

====Nick Poole====
[[File:Nick Poole (Collections Trust) at the GLAM WIKI UK 2013 Conference - Flickr - Sebastiaan ter Burg.jpg|thumb|Nick Poole]]
Nick has been a trustee of Wikimedia UK since July 2015. Nick is the Chief Executive Officer of the Chartered Institute of Library and Information Professionals. His previous roles include serving as CEO of the Collections Trust and Chair of the Europeana Network. He brings extensive knowledge of and influence in the international GLAM community, and has strong connections to policymakers and funders in the UK and Europe.

Nick's term runs until the [[2020 AGM]].

Email: nick.poole{{@}}wikimedia.org.uk
 

====Doug Taylor====
[[File:Doug Taylor.jpg|thumb|Doug Taylor]]
Doug has been a trustee of Wikimedia UK since July 2015, having previously served on the board during 2012-13. Doug is a long-standing active Wikimedia volunteer and Lead Trainer for WMUK, and is a retired teacher and IT professional.

Doug's term runs until the [[2020 AGM]].

Email: doug.taylor{{@}}wikimedia.org.uk
 

====Kate West====
[[File:Kate West, 2015.JPG|thumb|Kate West]]
Kate has been a trustee of Wikimedia UK since October 2013. She is Chief Operating Officer at the Electoral Reform Society, and brings strong governance, management, policy and planning skills. She is a member of the [[Audit and Risk Committee]] and the [[Governance Committee]] and also deals with board-level HR issues (she is the trustee who counter-signs staff annual reviews and will adjudicate in the event of any disagreement).

Kate's co-opted term runs until the end of September 2019.

Email: kate.west{{@}}wikimedia.org.uk
 

====Lorna Campbell====
[[File:Lorna Campbell.jpg|thumb|Lorna Campbell]]
Lorna has been a trustee of Wikimedia UK since July 2016. She has been involved in the open education technology community since 1997 and currently works as OER Liaison – Open Scotland at the University of Edinburgh. Her main areas of expertise include digital infrastructure for open educational resources, open education policy, open licences, and technologies for supporting the management and distribution of educational content.

Lorna's term runs until the [[2019 AGM]].
 

====Jordan Landes====
[[File:Jordan Landes, Wikimedia UK trustee, Dec 2016.jpg|thumb|Jordan Landes]]
Jordan has been a trustee of Wikimedia UK since July 2016. She is the Research Librarian for History for Senate House Library, University of London, the convenor of the Committee for London Research Libraries in History and a co-organiser of History libraries and research open day.

Jordan's term runs until the [[2019 AGM]].
 

== Timeline ==
{{commonscat|Wikimedia UK board members}}
{{Board timeline}}

== Duties ==
Board members are directors of the charity, and trustees. They have certain legal duties and responsibilities, which include: <ref>See [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_13#pt10-ch2-pb1-l1g170 here], guidance [http://www.bytestart.co.uk/content/legal/35_2/companies-act-directors-duties.shtml here] and [http://www.charity-commission.gov.uk/publications/cc3.asp#d here]</ref>

# to act only within the powers given to them by the [[Articles of Association]]
# to act in good faith and with integrity to promote the success of the charity in achieving its objects
# to use the charity's resources reasonably and only for the promotion of its objects
# to exercise independent judgement and reasonable care, skill and diligence and consider getting external professional advice on all matters where there may be material risk to the charity
# to avoid conflicts of interest, declare them where necessary in accordance with applicable law and not to accept benefits from third parties where these may give rise to a conflict of interest
# to avoid undertaking activities that might place the charity's assets or reputation at undue risk, and to ensure that the charity remains solvent.

In addition, trustees are required to ensure that the charity complies with its other legal duties such as those arising from being an employer and its reporting obligations to Companies House, the Charity Commission, and the tax authorities. Trustees are in addition required to comply with the charity's [[Conflict of Interest Policy]].

To be eligible to act as a trustee, you must:

*be member of the charity
*be prepared to publicly disclose your real name, date of birth, and the names of any other companies of which you are a director
*be over the age of 16.

You cannot act as a trustee if you are disqualified under the Charities Act<ref>See [http://www.opsi.gov.uk/acts/acts1993/ukpga_19930010_en_10#pt9-pb2-l1g72 Charities Act 1993]</ref>. This includes if you:
*are disqualified as a company director
*have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
*are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
*have been removed as a trustee of any charity by the Charity Commission (or the court) because of misconduct or mismanagement

== See also ==
*[[Trustee Code of Conduct]]

== References ==
<references />

[[Category:Board]]
__NOEDITSECTION__

Board meetings

2018-09-20T19:51:41Z

MichaelMaggs: typo

{{Meetings}}

Agendas and reports for, and minutes and resolutions from, this year's board meetings are given below (see the [[Board meetings/Archive|archive]] for previous years).

* In-person board meetings are held at lest quarterly, normally in March, July, September and December.
* The Board may make decisions by means of an on-wiki vote if there are items of urgent business between the quarterly meetings.

For public information on board resolutions that were originally taken in camera, including decisions taken between board meetings, see [[In camera resolutions of the board]].

Details of the Board's Governance Committee are also listed here.

==Provisional 2018 Board meetings==
{| class="wikitable" style="text-align: center;"
! Date !! Type !! Subject !! Location !! Agenda !! Reports !! Minutes
|-
| Sat 10 March 2018 || Board || || Europoint, London
|| [[Agenda 2018-03-11]] || [[Reports 2018-03-10]]
[[Chief Executive Report 2018-03-10]]
|| [[Minutes 2018-03-10]] {{office|Minutes 2017-03-11|Office in-camera minutes}} {{board|Minutes 2017-03-11|Board in-camera minutes}}
|-
| Thu 14 June 2018 (evening) || Board || || Europoint, London
|| [[Agenda 2018-06-14]] || [[Reports 2018-06-14]]
[[Chief Executive Report 2018-06-14]]
|| [[Minutes 2018-06-14]] {{office|Minutes_ 2017-06-15|Office in-camera minutes}} {{board|Minutes 2017-06-15|Board in-camera minutes}}
|-
| Sat 14 July 2018 ||[[2018 AGM|AGM]]|| || Natural History Museum, London
|| || || [[2018 AGM/Minutes|AGM minutes]]
|-
| Fri 14 - Sat 15 Sep 2018 || Board and away day || Review appointments to board committees 
|| TBC || [[Agenda 2018-09-14|Agenda 2018-09-014]] || [[Reports 2018-09-14]]
[[Chief Executive Report 2018-09-14]]
|| [[Minutes 2018-09-14]] {{office|Minutes 2017-09-09|Office in-camera minutes}} {{board|Minutes 2017-09-09|Board in-camera minutes}}
|-
| Thu 13 Dec 2018
(evening)
|| Board || || TBC || [[Agenda 2018-12-13]] || [[Reports 2018-12-13|Reports 2018-12-12]]
[[Chief Executive Report 2018-12-13]]
|| [[Minutes 2017-12-09|Minutes 2018-12-013]] {{office|Minutes 2017-12-09|Office in-camera minutes}} {{board|Minutes 2017-12-09|Board in-camera minutes}}
|}

==Provisional 2018 Govcom meetings==
The default date for meetings is around 30 days before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
! Date !! Agenda !! Minutes
|-
| Thur 8 February || [[Govcom Agenda 2018-02-08]] || [[Govcom minutes 2018-02-08]]
|-
| Thur 17 May || [[Govcom Agenda 2018-05-17]] || [[Govcom minutes 2018-05-17]]
|-
| Thur 9 August || [[Govcom Agenda 2018-08-09]] || [[Govcom minutes 2018-08-09]]
|-
| Thu 15 November || [[Govcom Agenda 2018-11-15]] || [[Govcom minutes 2018-11-15]]
|}

==Provisional 2018 ARC meetings==
The default date for meetings is around a week before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
! Date !! Agenda !! Minutes
|-
| Thu 6 March
|| [[ARC Agenda 2018-03-06]] || [[ARC minutes 2018-03-01|ARC minutes 2018-03-06]]
|-
| Wed 6 June || [[ARC Agenda 2018-06-06]] || [[ARC minutes 2018-06-06]]
|-
|Thu 6 Sep|| [[ARC Agenda 2018-09-06]] || [[ARC minutes 2018-09-06]]
|-
| Wed 5 Dec || [[ARC Agenda 2018-12-05]] || [[ARC minutes 2018-12-05]]
|}

=2017 meetings=
==2017 Board meetings==
{| class="wikitable" style="text-align: center;"
! Date !! Type !! Subject !! Location !! Agenda !! Reports !! Minutes
|-
| Sat 11 March 2017 || Board || || Development House
London
|| [[Agenda 2017-03-11]] || [[Reports 2017-03-11]]
[[Chief Executive Report 2017-03-11]]
|| [[Minutes 2017-03-11]] {{office|Minutes 2017-03-11|Office in-camera minutes}} {{board|Minutes 2017-03-11|Board in-camera minutes}}
|-
| Thu 15 June 2017 || Board || || Development House, London 6pm
(with option of Skype)
|| [[Agenda 2017-06-15]] || [[Reports 2017-06-15]]
[[Chief Executive Report 2017-06-15]]
|| [[Minutes 2017-06-15]] {{office|Minutes_ 2017-06-15|Office in-camera minutes}} {{board|Minutes 2017-06-15|Board in-camera minutes}}
|-
| Sat 15 July 2017 || [[2017 AGM|AGM]] || || Senate House, Seng Tee Lee Seminar Room
Timings tbc
|| || || [[2017 AGM/Minutes|AGM minutes]]
|-
| Fri 8 - Sat 9 Sep 2017 || Board and away day || Review appointments to board committees 
|| West Dean College, Chichester || [[Agenda 2017-09-09]] || [[Reports 2017-09-09]]
[[Chief Executive Report 2017-09-09]]
|| [[Minutes 2017-09-09]] {{office|Minutes 2017-09-09|Office in-camera minutes}} {{board|Minutes 2017-09-09|Board in-camera minutes}}
|-
| Tue 12 Dec 2017|| Board || || Europoint, London || [[Agenda 2017-12-09]] || [[Reports 2017-12-09]]
[[Chief Executive Report 2017-12-12]]
|| [[Minutes 2017-12-12|Minutes 2017-12-12]] {{office|Minutes 2017-12-09|Office in-camera minutes}} {{board|Minutes 2017-12-09|Board in-camera minutes}}
|}

==2017 Govcom meetings==
The default date for meetings is around 30 days before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
! Date !! Agenda !! Minutes
|-
| Thur 9 February || [[Govcom Agenda 2017-02-09]] || [[Govcom minutes 2017-02-09]]
|-
| Thur 18 May || No meeting ||
|-
| Thur 31 August || [[Govcom Agenda 2017-08-10|Govcom Agenda 2017-08-31]] || [[Govcom minutes 2017-08-31]]
|-
| Thu 9 November || [[Govcom Agenda 2017-11-09]] || [[Govcom minutes 2017-11-09]]
|}

==2017 ARC meetings==
The default date for meetings is around 30 days before the quarterly board meetings.
{| class="wikitable" style="text-align: center;"
! Date !! Agenda !! Minutes
|-
| Thu 2 March
|| [[ARC Agenda 2017-03-02]] || [[ARC minutes 2017-03-02]]
|-
| Wed 7 June || [[ARC Agenda 2017-06-07]] || [[ARC minutes 2017-06-07]]
|-
|Wed 30 Aug|| [[ARC Agenda 2017-08-30]] || [[ARC minutes 2017-08-30]]
|-
| Tue 5 Dec || [[ARC Agenda 2017-12-05]] || [[ARC minutes 2017-12-05]]
|}

= Past meetings =
* [[Board_meetings/Archive#2016_meetings|2016 Board Meetings]]
* [[Board_meetings/Archive#2015_meetings|2015 Board Meetings]]
* [[Board_meetings/Archive#2014_meetings|2014 Board Meetings]]
* [[Board meetings/Archive#2012-2013 Board meetings|2012-13 Board meetings]]
* [[Board meetings/Archive#2011-2012 Board meetings|2011-12 Board meetings]]
* [[Board meetings/Archive#2010-2011 Board meetings|2010-11 Board meetings]]
* [[Board meetings/Archive#2009-2010 Board meetings|2009-10 Board meetings]]
* [[Board meetings/Archive#2008-2009 Board meetings|2008-09 Board meetings]]

[[Category:Meetings|Meetings]]
[[Category:Board meetings]]

Board

2018-09-19T15:49:30Z

MichaelMaggs: ce

{{Personnel}}
__NOTOC__

The Board is responsible for the strategic governance of the charity. It normally consists of 10 members who act as both trustees of the [[charity status|charity]] and as directors of the company. The majority of board members are [[Election Rules|elected]] by the membership, usually an [[Annual General Meeting]], while some are co-opted for specific skills and experience. See [[#Duties|below]] for the legal duties and responsibilities of board members.

==The role of the Wikimedia UK board ==
{{:Board/Role}}

==Board members==
*'''[[#Jane Carlin|Jane Carlin]]''' - Trustee (co-opted; term expires Sept 2019)
*'''[[#Lorna Campbell|Lorna Campbell]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Marnie Woodward|Marnie Woodward]]''' - [[Board/Role_profiles#Treasurer|Treasurer]] (co-opted; term expires July 2019)
*'''[[#Josie Fraser|Josie Fraser]]''' - [[Board/Role_profiles#Chair|Chair]] (elected 2016; term expires July 2019)
*'''[[#Jordan Landes|Jordan Landes]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Michael Maggs|Michael Maggs]]''' - [[Board/Role_profiles#Deputy chair|Vice-chair]] (elected 2017; term runs until July 2019, in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]])
*'''[[#Nick Poole|Nick Poole]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Doug Taylor|Doug Taylor]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Kate West|Kate West]]''' - [[Board/Role_profiles#HR trustee|HR trustee]] (co-opted; term expires Sept 2019)

See also [[Trustee officer roles]].
 

==Biographies==
====Michael Maggs====
[[File:Michael Maggs, 2 March 2017.jpg|thumb|Michael Maggs]]
[[User:MichaelMaggs|Michael]] has been a trustee of Wikimedia UK since June 2013, and served as Chair between December 2013 and July 2017. He is a retired patent attorney.

Michael sits on the board's [[Governance Committee]].

Michael's term runs until the [[2019 AGM]], in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]].

Email: michael.maggs{{@}}wikimedia.org.uk
 

====Greyham Dawes====
[[File:Greyham Dawes - 8 June 2013.JPG|thumb|Greyham Dawes]]

Greyham has been [[Board/Role_profiles#Treasurer|treasurer and trustee of Wikimedia UK]] since February 2013. He is a professional financial adviser specialising in regulatory compliance, charity governance and restructuring and public accountability, drawing on extensive knowledge and experience gained as head of accountancy policy at the Charity Commission in the nineties. He provides pro bono advice in these areas to the charity sector generally, serves on a number of standing committees for best practice in charity financial reporting and is well known for his books, essays and lectures on that topic.

He is a chartered accountant, an independent member of the audit committee at SCOPE, chair of the finance & audit committee as a non-executive director of the [http://www.bso.ac.uk/ British School of Osteopathy] and hon. treasurer of the [http://acat.uk.com/ Association of Church Accountants and Treasurers].

Greyham sits on the [[Audit and Risk Committee]] and the [[Governance Committee]].

Greyham's maximum six year term expires on 09/02/2019.

Email: greyham.dawes{{@}}wikimedia.org.uk
 

====Carol Campbell====
[[File:Wikimedia UK Trustee Carol Campbell at Development House.JPG|thumb|Carol Campbell]]
Carol has been a trustee of Wikimedia UK since October 2013. She has extensive experience of volunteer organisations and brings strong conflict-management and relationship-building skills to the board. She was previously Cathedral Executive Officer at Ely Cathedral. She is the charity's Vice-chair (since September 2015) and chairs the [[Audit and Risk Committee]].

Carol's co-opted term runs until the end of September 2018.

Email: carol.campbell{{@}}wikimedia.org.uk
 

====Josie Fraser====
[[File:Josie Fraser.jpg|thumb|upright|Josie Fraser]]
Josie has been a Trustee since July 2015, and [[Board/Role_profiles#Chair|Chair of Wikimedia UK]] since July 2017. She is a Social and Educational Technologist, currently working as Senior Technology Advisor for UK Government, in the Department for Digital, Culture, Media and Sport. She is an expert in the relationship between education and technology and a vocal advocate for free and open knowledge.

She chairs the board's [[Governance Committee]].

Josie's term runs until the [[2019 AGM]].

Email: josie.fraser{{@}}wikimedia.org.uk
 

====Nick Poole====
[[File:Nick Poole (Collections Trust) at the GLAM WIKI UK 2013 Conference - Flickr - Sebastiaan ter Burg.jpg|thumb|Nick Poole]]
Nick has been a trustee of Wikimedia UK since July 2015. Nick is the Chief Executive Officer of the Chartered Institute of Library and Information Professionals. His previous roles include serving as CEO of the Collections Trust and Chair of the Europeana Network. He brings extensive knowledge of and influence in the international GLAM community, and has strong connections to policymakers and funders in the UK and Europe.

Nick's term runs until the [[2020 AGM]].

Email: nick.poole{{@}}wikimedia.org.uk
 

====Doug Taylor====
[[File:Doug Taylor.jpg|thumb|Doug Taylor]]
Doug has been a trustee of Wikimedia UK since July 2015, having previously served on the board during 2012-13. Doug is a long-standing active Wikimedia volunteer and Lead Trainer for WMUK, and is a retired teacher and IT professional.

Doug's term runs until the [[2020 AGM]].

Email: doug.taylor{{@}}wikimedia.org.uk
 

====Kate West====
[[File:Kate West, 2015.JPG|thumb|Kate West]]
Kate has been a trustee of Wikimedia UK since October 2013. She is Chief Operating Officer at the Electoral Reform Society, and brings strong governance, management, policy and planning skills. She is a member of the [[Audit and Risk Committee]] and the [[Governance Committee]] and also deals with board-level HR issues (she is the trustee who counter-signs staff annual reviews and will adjudicate in the event of any disagreement).

Kate's co-opted term runs until the end of September 2019.

Email: kate.west{{@}}wikimedia.org.uk
 

====Lorna Campbell====
[[File:Lorna Campbell.jpg|thumb|Lorna Campbell]]
Lorna has been a trustee of Wikimedia UK since July 2016. She has been involved in the open education technology community since 1997 and currently works as OER Liaison – Open Scotland at the University of Edinburgh. Her main areas of expertise include digital infrastructure for open educational resources, open education policy, open licences, and technologies for supporting the management and distribution of educational content.

Lorna's term runs until the [[2019 AGM]].
 

====Jordan Landes====
[[File:Jordan Landes, Wikimedia UK trustee, Dec 2016.jpg|thumb|Jordan Landes]]
Jordan has been a trustee of Wikimedia UK since July 2016. She is the Research Librarian for History for Senate House Library, University of London, the convenor of the Committee for London Research Libraries in History and a co-organiser of History libraries and research open day.

Jordan's term runs until the [[2019 AGM]].
 

== Timeline ==
{{commonscat|Wikimedia UK board members}}
{{Board timeline}}

== Duties ==
Board members are directors of the charity, and trustees. They have certain legal duties and responsibilities, which include: <ref>See [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_13#pt10-ch2-pb1-l1g170 here], guidance [http://www.bytestart.co.uk/content/legal/35_2/companies-act-directors-duties.shtml here] and [http://www.charity-commission.gov.uk/publications/cc3.asp#d here]</ref>

# to act only within the powers given to them by the [[Articles of Association]]
# to act in good faith and with integrity to promote the success of the charity in achieving its objects
# to use the charity's resources reasonably and only for the promotion of its objects
# to exercise independent judgement and reasonable care, skill and diligence and consider getting external professional advice on all matters where there may be material risk to the charity
# to avoid conflicts of interest, declare them where necessary in accordance with applicable law and not to accept benefits from third parties where these may give rise to a conflict of interest
# to avoid undertaking activities that might place the charity's assets or reputation at undue risk, and to ensure that the charity remains solvent.

In addition, trustees are required to ensure that the charity complies with its other legal duties such as those arising from being an employer and its reporting obligations to Companies House, the Charity Commission, and the tax authorities. Trustees are in addition required to comply with the charity's [[Conflict of Interest Policy]].

To be eligible to act as a trustee, you must:

*be member of the charity
*be prepared to publicly disclose your real name, date of birth, and the names of any other companies of which you are a director
*be over the age of 16.

You cannot act as a trustee if you are disqualified under the Charities Act<ref>See [http://www.opsi.gov.uk/acts/acts1993/ukpga_19930010_en_10#pt9-pb2-l1g72 Charities Act 1993]</ref>. This includes if you:
*are disqualified as a company director
*have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
*are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
*have been removed as a trustee of any charity by the Charity Commission (or the court) because of misconduct or mismanagement

== See also ==
*[[Trustee Code of Conduct]]

== References ==
<references />

[[Category:Board]]
__NOEDITSECTION__

Board

2018-09-18T11:41:09Z

MichaelMaggs: update following board meeting

{{Personnel}}
__NOTOC__

The Board is responsible for the strategic governance of the charity. It normally consists of 10 members who act as both trustees of the [[charity status|charity]] and as directors of the company. The majority of board members are [[Election Rules|elected]] by the membership, usually an [[Annual General Meeting]], while some are co-opted for specific skills and experience. See [[#Duties|below]] for the legal duties and responsibilities of board members.

==The role of the Wikimedia UK board ==
{{:Board/Role}}

==Board members==
*'''[[#Nancy Bell|Nancy Bell]]''' - Trustee (co-opted; term expires Sept 2019)
*'''[[#Carol Campbell|Carol Campbell]]''' - Trustee (co-opted; term expires Sept 2018)
*'''[[#Lorna Campbell|Lorna Campbell]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Greyham Dawes|Greyham Dawes]]''' - [[Board/Role_profiles#Treasurer|Treasurer]] (elected 2016; term expires July 2019)
*'''[[#Josie Fraser|Josie Fraser]]''' - [[Board/Role_profiles#Chair|Chair]] (elected 2016; term expires July 2019)
*'''[[#Jordan Landes|Jordan Landes]]''' - Trustee (elected 2016; term expires July 2019)
*'''[[#Michael Maggs|Michael Maggs]]''' - [[Board/Role_profiles#Deputy chair|Vice-chair]] (elected 2017; term runs until July 2019, in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]])
*'''[[#Nick Poole|Nick Poole]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Doug Taylor|Doug Taylor]]''' - Trustee (elected 2017; term expires July 2020)
*'''[[#Kate West|Kate West]]''' - [[Board/Role_profiles#HR trustee|HR trustee]] (co-opted; term expires Sept 2019)

See also [[Trustee officer roles]].
 

==Biographies==
====Michael Maggs====
[[File:Michael Maggs, 2 March 2017.jpg|thumb|Michael Maggs]]
[[User:MichaelMaggs|Michael]] is a trustee of Wikimedia UK since June 2013, and served as Chair between December 2013 and July 2017. He is a retired patent attorney.

Michael sits on the board's [[Governance Committee]].

Michael's term runs until the [[2019 AGM]], in accordance with [[Articles of Association #Retirement of Directors|Article 16.6]].

Email: michael.maggs{{@}}wikimedia.org.uk
 

====Greyham Dawes====
[[File:Greyham Dawes - 8 June 2013.JPG|thumb|Greyham Dawes]]

Greyham has been [[Board/Role_profiles#Treasurer|treasurer and trustee of Wikimedia UK]] since February 2013. He is a professional financial adviser specialising in regulatory compliance, charity governance and restructuring and public accountability, drawing on extensive knowledge and experience gained as head of accountancy policy at the Charity Commission in the nineties. He provides pro bono advice in these areas to the charity sector generally, serves on a number of standing committees for best practice in charity financial reporting and is well known for his books, essays and lectures on that topic.

He is a chartered accountant, an independent member of the audit committee at SCOPE, chair of the finance & audit committee as a non-executive director of the [http://www.bso.ac.uk/ British School of Osteopathy] and hon. treasurer of the [http://acat.uk.com/ Association of Church Accountants and Treasurers].

Greyham sits on the [[Audit and Risk Committee]] and the [[Governance Committee]].

Greyham's maximum six year term expires on 09/02/2019.

Email: greyham.dawes{{@}}wikimedia.org.uk
 

====Nancy Bell====
[[File:Nancy Bell 3.jpg|thumb|Nancy Bell]]
Nancy Bell has been a trustee of Wikimedia UK since September 2015. She is currently Head of Collection Care at The National Archives, UK. She has been Chair of The National Heritage Science Forum, and has a strong interest in heritage science research to better preserve and make accessible cultural heritage and to inform policy. She has extensive experience in the GLAM sector nationally and internationally.

Nancy's co-opted term runs until 12/09/2019.

Email: nancy.bell{{@}}wikimedia.org.uk
 

====Carol Campbell====
[[File:Wikimedia UK Trustee Carol Campbell at Development House.JPG|thumb|Carol Campbell]]
Carol has been a trustee of Wikimedia UK since October 2013. She has extensive experience of volunteer organisations and brings strong conflict-management and relationship-building skills to the board. She was previously Cathedral Executive Officer at Ely Cathedral. She is the charity's Vice-chair (since September 2015) and chairs the [[Audit and Risk Committee]].

Carol's co-opted term runs until the end of September 2018.

Email: carol.campbell{{@}}wikimedia.org.uk
 

====Josie Fraser====
[[File:Josie Fraser.jpg|thumb|upright|Josie Fraser]]
Josie has been a Trustee since July 2015, and [[Board/Role_profiles#Chair|Chair of Wikimedia UK]] since July 2017. She is a Social and Educational Technologist, currently working as Senior Technology Advisor for UK Government, in the Department for Digital, Culture, Media and Sport. She is an expert in the relationship between education and technology and a vocal advocate for free and open knowledge.

She chairs the board's [[Governance Committee]].

Josie's term runs until the [[2019 AGM]].

Email: josie.fraser{{@}}wikimedia.org.uk
 

====Nick Poole====
[[File:Nick Poole (Collections Trust) at the GLAM WIKI UK 2013 Conference - Flickr - Sebastiaan ter Burg.jpg|thumb|Nick Poole]]
Nick has been a trustee of Wikimedia UK since July 2015. Nick is the Chief Executive Officer of the Chartered Institute of Library and Information Professionals. His previous roles include serving as CEO of the Collections Trust and Chair of the Europeana Network. He brings extensive knowledge of and influence in the international GLAM community, and has strong connections to policymakers and funders in the UK and Europe.

Nick's term runs until the [[2020 AGM]].

Email: nick.poole{{@}}wikimedia.org.uk
 

====Doug Taylor====
[[File:Doug Taylor.jpg|thumb|Doug Taylor]]
Doug has been a trustee of Wikimedia UK since July 2015, having previously served on the board during 2012-13. Doug is a long-standing active Wikimedia volunteer and Lead Trainer for WMUK, and is a retired teacher and IT professional.

Doug's term runs until the [[2020 AGM]].

Email: doug.taylor{{@}}wikimedia.org.uk
 

====Kate West====
[[File:Kate West, 2015.JPG|thumb|Kate West]]
Kate has been a trustee of Wikimedia UK since October 2013. She is Chief Operating Officer at the Electoral Reform Society, and brings strong governance, management, policy and planning skills. She is a member of the [[Audit and Risk Committee]] and the [[Governance Committee]] and also deals with board-level HR issues (she is the trustee who counter-signs staff annual reviews and will adjudicate in the event of any disagreement).

Kate's co-opted term runs until the end of September 2019.

Email: kate.west{{@}}wikimedia.org.uk
 

====Lorna Campbell====
[[File:Lorna Campbell.jpg|thumb|Lorna Campbell]]
Lorna has been a trustee of Wikimedia UK since July 2016. She has been involved in the open education technology community since 1997 and currently works as OER Liaison – Open Scotland at the University of Edinburgh. Her main areas of expertise include digital infrastructure for open educational resources, open education policy, open licences, and technologies for supporting the management and distribution of educational content.

Lorna's term runs until the [[2019 AGM]].
 

====Jordan Landes====
[[File:Jordan Landes, Wikimedia UK trustee, Dec 2016.jpg|thumb|Jordan Landes]]
Jordan has been a trustee of Wikimedia UK since July 2016. She is the Research Librarian for History for Senate House Library, University of London, the convenor of the Committee for London Research Libraries in History and a co-organiser of History libraries and research open day.

Jordan's term runs until the [[2019 AGM]].
 

== Timeline ==
{{commonscat|Wikimedia UK board members}}
{{Board timeline}}

== Duties ==
Board members are directors of the charity, and trustees. They have certain legal duties and responsibilities, which include: <ref>See [http://www.opsi.gov.uk/ACTS/acts2006/ukpga_20060046_en_13#pt10-ch2-pb1-l1g170 here], guidance [http://www.bytestart.co.uk/content/legal/35_2/companies-act-directors-duties.shtml here] and [http://www.charity-commission.gov.uk/publications/cc3.asp#d here]</ref>

# to act only within the powers given to them by the [[Articles of Association]]
# to act in good faith and with integrity to promote the success of the charity in achieving its objects
# to use the charity's resources reasonably and only for the promotion of its objects
# to exercise independent judgement and reasonable care, skill and diligence and consider getting external professional advice on all matters where there may be material risk to the charity
# to avoid conflicts of interest, declare them where necessary in accordance with applicable law and not to accept benefits from third parties where these may give rise to a conflict of interest
# to avoid undertaking activities that might place the charity's assets or reputation at undue risk, and to ensure that the charity remains solvent.

In addition, trustees are required to ensure that the charity complies with its other legal duties such as those arising from being an employer and its reporting obligations to Companies House, the Charity Commission, and the tax authorities. Trustees are in addition required to comply with the charity's [[Conflict of Interest Policy]].

To be eligible to act as a trustee, you must:

*be member of the charity
*be prepared to publicly disclose your real name, date of birth, and the names of any other companies of which you are a director
*be over the age of 16.

You cannot act as a trustee if you are disqualified under the Charities Act<ref>See [http://www.opsi.gov.uk/acts/acts1993/ukpga_19930010_en_10#pt9-pb2-l1g72 Charities Act 1993]</ref>. This includes if you:
*are disqualified as a company director
*have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
*are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
*have been removed as a trustee of any charity by the Charity Commission (or the court) because of misconduct or mismanagement

== See also ==
*[[Trustee Code of Conduct]]

== References ==
<references />

[[Category:Board]]
__NOEDITSECTION__

Friends' Newsletter/2018/Issue 02

2018-08-02T14:44:18Z

MichaelMaggs: add pic

[[File:WMUK AGM 2018147 (43403004812) Newsletter.jpg|left|thumb|1250x1250px]]

== Welcome to the 2018's Summer Newsletter ==


==Wiki Loves Monuments is back!==
===Recording the UK’s listed buildings and scheduled monuments===
[[File:Royal Albert Hall - Central View 169.jpg|thumb|right]]
During September the annual Wiki Loves Monuments photographic contest returns to the UK for the fifth time, and we have [http://www.wikilovesmonuments.org.uk a smart new website] that now looks good on mobile devices as well as on desktop. The contest is open to absolutely everyone, and participation is completely free. You’ll have a chance of your images being featured on Wikipedia, and there are also cash awards of up to £250 for the best entries. The 10 UK winners will compete against the winners from 50 or more other countries for the top international prizes.

This year we want to encourage diversity, and we have a special prize for the photographer who fills in the most gaps in our holdings - ie who photographs the most sites that are missing an image on Wikidata. We also have prizes for the best regional images from England, Scotland, Wales and Northern Ireland.

Submissions are accepted from 1st September. Photos taken before that date are eligible - so get out and start shooting now, while the sun’s still shining (in most places…)

Any questions, do please ask on [http://www.wikilovesmonuments.org.uk/faq the competition’s FAQ page].

== Celtic Knot 2018 ==
This year's Celtic Knot at the National Library of Wales (NLW) in Aberystwyth was a great success. The conference was spearheaded by Jason Evans, the National Wikimedian at the NLW and was attended by an international contingent of Wikimedians representing the Breton, Basque, Catalan, Sami Wikipedias as well as some of the UK minority language Wikimedians coming from Wales, Cornwall and Ireland. Eluned Morgan, Minister for Welsh and life long learning, gave the opening speech of the conference demonstrating the Welsh Government's support for Wikimedia UK's efforts to develop the Welsh Wikipedia and advocacy for open knowledge.

Delphine Dallison, Wikimedian in Residence at the Scottish Libraries and Information Council (SLIC), has already published blogposts about the conference on the [https://scottishlibraries.org/about-us/news/celtic-knot-2018-preserving-endangered-languages-with-wikipedia/ SLIC blog] and on the [[blog:2018/08/celtic-knot-2018-how-can-wikidata-support-minority-language-wikipedias/|WMUK blog]], which you should check out if you want to understand some of the useful things that came out of the event.

== International Wikimedia events roundup ==
[[File:Group photo, Wikimania 2018, Cape Town ( 1050886).jpg|thumb|Group photo at Wikimania 2018]]
At the end of May, the annual Hackathon was held in Barcelona, while Wikimania 2018 was held during July in Cape Town, South Africa.

Programme Manager Daria Cybulska attended Wikimania and was selected to the Working Group on Resource Allocation as part of the 2030 strategy consultation. A big concentration of this year's Wikimania was on diversity within the context of the new strategy, with a lot of talk around minority and underrepresented languages and cultures. See for example [[commons:File:Bridging_knowledge_gaps,_Wikipedia_and_Bhutan_can_learn_from_each_other.webm|this presentation]] on Bhutan and Knowledge Gaps. 'I came thinking that we were the leaders in this field, but saw that many other groups were doing good work in this field', Daria said.

Poland was highly praised for a project working with ethnographers on minority languages in the South of Poland, and other projects working on recording languages, with the French chapter doing good work with Lingua Libre, and another project called [[commons:File:Facebook_Live_broadcast_of_presentation_"Every_Language_in_the_World_-_Introducing_Wikitongues".webm|WikiTongues]]. There is also interest in creating a Kurdish user group, potentially in Germany, which has a large Kurdish community.

Another big strand of the conference was on Fake News and media literacy. Governments across the world are being asked to do something urgently, and while this means there is the potential for hasty and problematic legislation, Wikimedia is being seen as one potential solution to the crisis.

One talk which was filmed was about what Wikimedia can learn from Feminist movements. You can see it here:

Equality in formal rights can mask inequality in daily experience. We say 'anyone can edit Wikipedia', but of course this masks the difference in experiences online between men and women.

The organisation Whose Knowledge? is trying to work on unrecorded knowledge, especially outside the Western conception of what knowledge is. One Native American attendee related that the knowledge of her culture was being fractured, but that Wikipedia was allowing it to be pieced back together.

All the keynote speeches were filmed, and you can see them all here, as well as a presentation on the coolest projects the global community is working on.

== EU Copyright Directive voted down will be reconsidered in September ==
On July 5, the EU Parliament [https://www.theverge.com/2018/7/5/17535874/eu-copyright-law-article-11-13-rejected-first-vote rejected] a new Copyright law that contained provisions requiring automatic filtering of content on internet platforms and a '[https://www.forbes.com/sites/emmawoollacott/2018/05/08/eu-moves-closer-to-introducing-link-tax-no-exceptions-allowed/#192bf7d913c9 link tax]' that would see companies like Google and Facebook having to pay to link to press articles.

Copyright holding bodies such as music industry representatives and news organisations like AFP were backing the proposals as they seek to turn around business models which have seen their profits slump as the internet makes it easier for people to consume content in new ways. Wikimedia charities came out strongly against the proposals, with Wikipedia going dark in countries like Italy and Estonia. On the English Wikipedia, banner advertising ran for a few days prior to the vote, warning users about the potential problems the new law could cause for Wikipedia and its sister sites.

Copyright-holding groups were not particularly pleased about Wikimedia joining the fight against the law, with some trying to claim that opposition to the law was part of an orchestrated campaign by Google, who already have copyright filtering systems on sites like YouTube. One music industry representative [https://twitter.com/jimmy_wales/status/1014786713980416001?lang=en in discussion with Jimmy Wales] on BBC Radio even called for the nationalisation of Wikipedia. No, we don't know how that would work either.

While the law specifically included a caveat stating that 'non-commercial' platforms like 'internet encyclopaedias' would not be covered by the law, the Wikimedia charities did not feel that a specific exception for Wikipedia was good enough. Another problem is that the content on Wikimedia projects, while published on Creative Commons licenses, is not 'non-commercial' because it can all be used for commercial purposes. So content would not be covered while on Wikipedia, but could be removed by copyright filters the moment it was uploaded to a different platform.

In the end, the law was rejected by [https://www.siliconrepublic.com/enterprise/eu-copyright-vote-meps 318 to 275] votes. It will go back to the drawing board and will be reconsidered in September, hopefully with changes that protect the legitimate sharing of content online. In the meantime, Wikimedia UK has been involved in outreach to MEPs to try to help them understand how the bill can be modified so that it doesn't pose a threat to a free and open internet.

== Scotland Update ==
Ewan McAndrew continues to beaver away at the University of Edinburgh, helping run events at the Portobello Library and presenting at other events like the UoE’s Informatics Forum,''' '''

Ewan attended events like the Amnesty International Still Marching event in Glasgow on May 19, a meetup of open educators at the University of Coventry on April 17, and delivered 3 presentations at the annual Open Educational Resources conference in Bristol on 18-19 April, and delivered Wikipedia training to Teesside University students, staff and members of the public on 27-28 April. Scotland Manager Sara Thomas and Ewan did a joint presentation on Wikimedia collaborations at the Edinburgh Local Showcase event at St Cecilia's Museum.

Ewan also delivered a webinar presentation to Queen's University Belfast on 3rd May, describing the work of the Wikimedia residency at the University of Edinburgh, and some of the ways that Wikipedia and its sister projects are used to help students develop information literacy, data literacy and digital research skills. See a video [https://qub.adobeconnect.com/pjpu2x5f4p2y/ here].''' '''

A [https://media.ed.ac.uk/media/OER18+Session+-+Anne-Marie+ScottA+%22A+piece+of+illumination+enlarged+%E2%80%93+using+OER+for+access+and+activism+in+cultural+heritage%22/1_14n6ozln video presentation] about Wikimedia work in Scotland by [[:en:User:Ammienoot|Ammienoot]] from the 2018 Open Educational Resources conference in Bristol on 19 April was also added to the Edinburgh media hopper. Lots of other videos of [https://media.ed.ac.uk/playlist/dedicated/51020161/1_5ikxjzq6/ staff and student feedback] about the work of the residency and its assessment by participating students can be found on the UoE media hopper too.''' '''

Ewan helped create lots of data and upload images to improve coverage of Women Human Rights Defenders, Suffragettes and Middlesborough, [[commons:Category:Mansfield_Traquair_Centre|27 new images]] of the murals by noted artist [[:en:Phoebe_Anna_Traquair|Phoebe Anna Traquair]] were added to Wikimedia Commons. Part-time Wikimedian in Residence and MA student at the University of Sterling, Lucy Rodgers ([[:en:User:LMRodger|User:LMRodger]]) has also helped create a new article on [[:en:Stirling_District_Lunatic_Asylum|Stirling District Lunatic Asylum]] and linked it to 23 other psychiatric hospitals in Scotland through the creation of a new [[:en:Template:Psychiatric_hospitals_in_Scotland|Psychiatric hospital navbox]] by Ewan.''' '''

Ewan also Met with Law undergraduate Jemima John and course leaders, Rachael Craufurd-Smith and Hector MacQueen, on 7 June 2018 to discuss how a Wikipedia in the Classroom assignment could be implemented in the School of Law curriculum for postgraduate students, undergraduate students or both.''' '''

Ewan has discussed the Wikimedia residency at the University of Edinburgh and offered guidance to those exploring collaborations with Wikimedia at the American University in Cairo, Teesside University, Coventry University, Queen's University Belfast and other institutions. He also supported Academic Support Librarians Marshall Dozier, Ruth Jenkins and Donna Watson to help prepare for their first editathon at the EAHIL Conference in July. Support was also given to Anne-Marie Scott to co-lead the EdTech editathon at the OER18 Conference making use of a resource to demonstrate how anyone can run an editathon quite simply; see the [https://thinking.is.ed.ac.uk/edtech-editathon/ OER18 EdTech editathon SPLOT resource].

You can find links to more of Ewan’s work on his two recent quarterly reports for 2018, [[:en:Wikipedia:University_of_Edinburgh/28th_Month_Report|Quarter 1]] and [[:en:Wikipedia:University_of_Edinburgh/29th_Month_Report|Quarter 2]].''' '''
[[File:Wiki enabled libraries map July 2018.svg|thumb|Wiki enabled libraries map July 2018]]
Meanwhile, Sara Thomas, our Scotland Manager has been meeting with Stirling University and Library about developing a partnership and Inverclyde Libraries to talk about changing their licensing policy. Sara attended meetings and gave talks at the newly launched [http://www.lifeindata.org/ Life in Data] project, spearheaded by University of Stirling, around data literacy, Scottish Higher Education Libraries’ AGM, CILIPS Summer Conference and the Edinburgh Local Showcase and Forum,''' '''

Scottish Libraries and Information Council Wikimedian in Residence Delphine Dallison has talked to GSA Library about moving books held on Internet Archive to Wikisource/Commons. The National Library of Scotland has also agreed to move a large number of images from CC-BY to CC0/PD.''' '''

The SLIC residency has now reached its 1 year mark, and the handover between Sara and Delphine of the role of SLIC Wikimedian in Residence is now complete. Delphine, who has volunteered with Wikimedia UK for the past 5 years and has attended our Train the Trainer programme, has started to organise editathons with library workers across Scotland, such as [https://twitter.com/delph_dallison/status/1019501461762342912 this one] at Dunfermline Carnegie Library.

"From a pilot project led with public libraries across 4 local authorities, in the past three months, there has been an additional 43 librarians trained across 18 out of 32 local authorities in Scotland, bringing the total number of local authorities with public libraries engaged in the SLIC residency to 21", Delphine and Sara say in their [[:en:Wikipedia:GLAM/SLIC/12_month_report|12 month review of the residency]].

They estimate that "by the next quarter report 11 different local authority libraries will be engaged in long-term Wikipedia projects". Beyond public libraries, there has also been interest from some school libraries and organisations that work in close partnership with libraries such as the Scottish Book Trust and the Carnegie UK Trust.

83.5% of the new editors trained during these sessions for library workers were female and a new train the trainer programme is in development to give librarians the necessary skills and confidence to run their own Wikipedia events. Inverclyde, North Lanarkshire and Dunfermline are currently setting dates to undergo this training.

We are very pleased with the development of the SLIC residency, especially during a challenging handover between Sara and Delphine. The residency is proving that Wikimedia and libraries can have an effective and inspiring partnership that gives library professionals new digital skills and mainstreams the use of Wikimedia projects throughout libraries in Scotland.

== Updates from Wales ==
Robin Owain, our Wales manager has been working with Welsh-language broadcaster S4C, who have started to change their licensing policy on some videos on their YouTube channel. Preparations have also begun for Wiki Loves Monuments 2018 in Wales, and Robin has started a new [https://twitter.com/FfotoC Twitter account] for the Welsh part of the competition. Robin has also secured the release of [[:en:Eisteddfod|Eisteddfod]]’s archive of biographiess for at least the last 10 years (around 240 biographies)

A new Wikiediting group, ‘Wici Pontardawe’ has been organised for 11 July 2018 in conjunction with Tŷ'r Gwrhyd Welsh Centre at Swansea University. Robin gave a talk at Maynooth University’s Academia and Wikipedia Conference in Dublin, and with Aaron Morris (WiR at Wici Mon), was involved in the organising of the Celtic Knot conference.

Meanwhile, Jason Evans, the National Wikimedian at the National Library of Wales in Aberystwyth has uploaded 4891 portrait images to Commons. These are pre 1880 portraits, mainly of British interest. The collection contains prints, engravings, paintings, photographs and more. You can explore the collection [[commons:Category:National_Library_of_Wales_Portrait_Archive|here]]. Following on from this, 5200 Wikidata items were created; one for each portrait on Commons plus a number of items for sitters and artists in the collection.

40,000 statements were also added to Wikidata for Welsh Portraits and 350,000 Welsh bibliographical records (The sum of all Welsh literature) have been passed to Wikidata visiting Scholar Simon Cobb and are being prepared for upload to Wikidata. The Wikidata Visiting Scholar has created Wikidata for many Welsh newspapers and Journals using data provided by NLW. He will now begin to explore creating Wikidata for ALL Welsh books with associated printers, publishers and authors. You can find out more about Simon's work [[:en:User:Jason.nlw/Wikidata_Visiting_Scholar|here]].

Jason was interviewed by Radio Cymru discussing Wikipedia and the Celtic Knot conference.
[[Category:Friends' Newsletter]]

Friends' Newsletter/2018/Issue 02

2018-08-02T14:40:11Z

MichaelMaggs: add draft

[[File:WMUK AGM 2018147 (43403004812) Newsletter.jpg|left|thumb|1250x1250px]]

== Welcome to the 2018's Summer Newsletter ==


==Wiki Loves Monuments is back!==
===Recording the UK’s listed buildings and scheduled monuments===

During September the annual Wiki Loves Monuments photographic contest returns to the UK for the fifth time, and we have [http://www.wikilovesmonuments.org.uk a smart new website] that now looks good on mobile devices as well as on desktop. The contest is open to absolutely everyone, and participation is completely free. You’ll have a chance of your images being featured on Wikipedia, and there are also cash awards of up to £250 for the best entries. The 10 UK winners will compete against the winners from 50 or more other countries for the top international prizes.

This year we want to encourage diversity, and we have a special prize for the photographer who fills in the most gaps in our holdings - ie who photographs the most sites that are missing an image on Wikidata. We also have prizes for the best regional images from England, Scotland, Wales and Northern Ireland.

Submissions are accepted from 1st September. Photos taken before that date are eligible - so get out and start shooting now, while the sun’s still shining (in most places…)

Any questions, do please ask on [http://www.wikilovesmonuments.org.uk/faq the competition’s FAQ page].

== Celtic Knot 2018 ==
This year's Celtic Knot at the National Library of Wales (NLW) in Aberystwyth was a great success. The conference was spearheaded by Jason Evans, the National Wikimedian at the NLW and was attended by an international contingent of Wikimedians representing the Breton, Basque, Catalan, Sami Wikipedias as well as some of the UK minority language Wikimedians coming from Wales, Cornwall and Ireland. Eluned Morgan, Minister for Welsh and life long learning, gave the opening speech of the conference demonstrating the Welsh Government's support for Wikimedia UK's efforts to develop the Welsh Wikipedia and advocacy for open knowledge.

Delphine Dallison, Wikimedian in Residence at the Scottish Libraries and Information Council (SLIC), has already published blogposts about the conference on the [https://scottishlibraries.org/about-us/news/celtic-knot-2018-preserving-endangered-languages-with-wikipedia/ SLIC blog] and on the [[blog:2018/08/celtic-knot-2018-how-can-wikidata-support-minority-language-wikipedias/|WMUK blog]], which you should check out if you want to understand some of the useful things that came out of the event.

== International Wikimedia events roundup ==
[[File:Group photo, Wikimania 2018, Cape Town ( 1050886).jpg|thumb|Group photo at Wikimania 2018]]
At the end of May, the annual Hackathon was held in Barcelona, while Wikimania 2018 was held during July in Cape Town, South Africa.

Programme Manager Daria Cybulska attended Wikimania and was selected to the Working Group on Resource Allocation as part of the 2030 strategy consultation. A big concentration of this year's Wikimania was on diversity within the context of the new strategy, with a lot of talk around minority and underrepresented languages and cultures. See for example [[commons:File:Bridging_knowledge_gaps,_Wikipedia_and_Bhutan_can_learn_from_each_other.webm|this presentation]] on Bhutan and Knowledge Gaps. 'I came thinking that we were the leaders in this field, but saw that many other groups were doing good work in this field', Daria said.

Poland was highly praised for a project working with ethnographers on minority languages in the South of Poland, and other projects working on recording languages, with the French chapter doing good work with Lingua Libre, and another project called [[commons:File:Facebook_Live_broadcast_of_presentation_"Every_Language_in_the_World_-_Introducing_Wikitongues".webm|WikiTongues]]. There is also interest in creating a Kurdish user group, potentially in Germany, which has a large Kurdish community.

Another big strand of the conference was on Fake News and media literacy. Governments across the world are being asked to do something urgently, and while this means there is the potential for hasty and problematic legislation, Wikimedia is being seen as one potential solution to the crisis.

One talk which was filmed was about what Wikimedia can learn from Feminist movements. You can see it here:

Equality in formal rights can mask inequality in daily experience. We say 'anyone can edit Wikipedia', but of course this masks the difference in experiences online between men and women.

The organisation Whose Knowledge? is trying to work on unrecorded knowledge, especially outside the Western conception of what knowledge is. One Native American attendee related that the knowledge of her culture was being fractured, but that Wikipedia was allowing it to be pieced back together.

All the keynote speeches were filmed, and you can see them all here, as well as a presentation on the coolest projects the global community is working on.

== EU Copyright Directive voted down will be reconsidered in September ==
On July 5, the EU Parliament [https://www.theverge.com/2018/7/5/17535874/eu-copyright-law-article-11-13-rejected-first-vote rejected] a new Copyright law that contained provisions requiring automatic filtering of content on internet platforms and a '[https://www.forbes.com/sites/emmawoollacott/2018/05/08/eu-moves-closer-to-introducing-link-tax-no-exceptions-allowed/#192bf7d913c9 link tax]' that would see companies like Google and Facebook having to pay to link to press articles.

Copyright holding bodies such as music industry representatives and news organisations like AFP were backing the proposals as they seek to turn around business models which have seen their profits slump as the internet makes it easier for people to consume content in new ways. Wikimedia charities came out strongly against the proposals, with Wikipedia going dark in countries like Italy and Estonia. On the English Wikipedia, banner advertising ran for a few days prior to the vote, warning users about the potential problems the new law could cause for Wikipedia and its sister sites.

Copyright-holding groups were not particularly pleased about Wikimedia joining the fight against the law, with some trying to claim that opposition to the law was part of an orchestrated campaign by Google, who already have copyright filtering systems on sites like YouTube. One music industry representative [https://twitter.com/jimmy_wales/status/1014786713980416001?lang=en in discussion with Jimmy Wales] on BBC Radio even called for the nationalisation of Wikipedia. No, we don't know how that would work either.

While the law specifically included a caveat stating that 'non-commercial' platforms like 'internet encyclopaedias' would not be covered by the law, the Wikimedia charities did not feel that a specific exception for Wikipedia was good enough. Another problem is that the content on Wikimedia projects, while published on Creative Commons licenses, is not 'non-commercial' because it can all be used for commercial purposes. So content would not be covered while on Wikipedia, but could be removed by copyright filters the moment it was uploaded to a different platform.

In the end, the law was rejected by [https://www.siliconrepublic.com/enterprise/eu-copyright-vote-meps 318 to 275] votes. It will go back to the drawing board and will be reconsidered in September, hopefully with changes that protect the legitimate sharing of content online. In the meantime, Wikimedia UK has been involved in outreach to MEPs to try to help them understand how the bill can be modified so that it doesn't pose a threat to a free and open internet.

== Scotland Update ==
Ewan McAndrew continues to beaver away at the University of Edinburgh, helping run events at the Portobello Library and presenting at other events like the UoE’s Informatics Forum,''' '''

Ewan attended events like the Amnesty International Still Marching event in Glasgow on May 19, a meetup of open educators at the University of Coventry on April 17, and delivered 3 presentations at the annual Open Educational Resources conference in Bristol on 18-19 April, and delivered Wikipedia training to Teesside University students, staff and members of the public on 27-28 April. Scotland Manager Sara Thomas and Ewan did a joint presentation on Wikimedia collaborations at the Edinburgh Local Showcase event at St Cecilia's Museum.

Ewan also delivered a webinar presentation to Queen's University Belfast on 3rd May, describing the work of the Wikimedia residency at the University of Edinburgh, and some of the ways that Wikipedia and its sister projects are used to help students develop information literacy, data literacy and digital research skills. See a video [https://qub.adobeconnect.com/pjpu2x5f4p2y/ here].''' '''

A [https://media.ed.ac.uk/media/OER18+Session+-+Anne-Marie+ScottA+%22A+piece+of+illumination+enlarged+%E2%80%93+using+OER+for+access+and+activism+in+cultural+heritage%22/1_14n6ozln video presentation] about Wikimedia work in Scotland by [[:en:User:Ammienoot|Ammienoot]] from the 2018 Open Educational Resources conference in Bristol on 19 April was also added to the Edinburgh media hopper. Lots of other videos of [https://media.ed.ac.uk/playlist/dedicated/51020161/1_5ikxjzq6/ staff and student feedback] about the work of the residency and its assessment by participating students can be found on the UoE media hopper too.''' '''

Ewan helped create lots of data and upload images to improve coverage of Women Human Rights Defenders, Suffragettes and Middlesborough, [[commons:Category:Mansfield_Traquair_Centre|27 new images]] of the murals by noted artist [[:en:Phoebe_Anna_Traquair|Phoebe Anna Traquair]] were added to Wikimedia Commons. Part-time Wikimedian in Residence and MA student at the University of Sterling, Lucy Rodgers ([[:en:User:LMRodger|User:LMRodger]]) has also helped create a new article on [[:en:Stirling_District_Lunatic_Asylum|Stirling District Lunatic Asylum]] and linked it to 23 other psychiatric hospitals in Scotland through the creation of a new [[:en:Template:Psychiatric_hospitals_in_Scotland|Psychiatric hospital navbox]] by Ewan.''' '''

Ewan also Met with Law undergraduate Jemima John and course leaders, Rachael Craufurd-Smith and Hector MacQueen, on 7 June 2018 to discuss how a Wikipedia in the Classroom assignment could be implemented in the School of Law curriculum for postgraduate students, undergraduate students or both.''' '''

Ewan has discussed the Wikimedia residency at the University of Edinburgh and offered guidance to those exploring collaborations with Wikimedia at the American University in Cairo, Teesside University, Coventry University, Queen's University Belfast and other institutions. He also supported Academic Support Librarians Marshall Dozier, Ruth Jenkins and Donna Watson to help prepare for their first editathon at the EAHIL Conference in July. Support was also given to Anne-Marie Scott to co-lead the EdTech editathon at the OER18 Conference making use of a resource to demonstrate how anyone can run an editathon quite simply; see the [https://thinking.is.ed.ac.uk/edtech-editathon/ OER18 EdTech editathon SPLOT resource].

You can find links to more of Ewan’s work on his two recent quarterly reports for 2018, [[:en:Wikipedia:University_of_Edinburgh/28th_Month_Report|Quarter 1]] and [[:en:Wikipedia:University_of_Edinburgh/29th_Month_Report|Quarter 2]].''' '''
[[File:Wiki enabled libraries map July 2018.svg|thumb|Wiki enabled libraries map July 2018]]
Meanwhile, Sara Thomas, our Scotland Manager has been meeting with Stirling University and Library about developing a partnership and Inverclyde Libraries to talk about changing their licensing policy. Sara attended meetings and gave talks at the newly launched [http://www.lifeindata.org/ Life in Data] project, spearheaded by University of Stirling, around data literacy, Scottish Higher Education Libraries’ AGM, CILIPS Summer Conference and the Edinburgh Local Showcase and Forum,''' '''

Scottish Libraries and Information Council Wikimedian in Residence Delphine Dallison has talked to GSA Library about moving books held on Internet Archive to Wikisource/Commons. The National Library of Scotland has also agreed to move a large number of images from CC-BY to CC0/PD.''' '''

The SLIC residency has now reached its 1 year mark, and the handover between Sara and Delphine of the role of SLIC Wikimedian in Residence is now complete. Delphine, who has volunteered with Wikimedia UK for the past 5 years and has attended our Train the Trainer programme, has started to organise editathons with library workers across Scotland, such as [https://twitter.com/delph_dallison/status/1019501461762342912 this one] at Dunfermline Carnegie Library.

"From a pilot project led with public libraries across 4 local authorities, in the past three months, there has been an additional 43 librarians trained across 18 out of 32 local authorities in Scotland, bringing the total number of local authorities with public libraries engaged in the SLIC residency to 21", Delphine and Sara say in their [[:en:Wikipedia:GLAM/SLIC/12_month_report|12 month review of the residency]].

They estimate that "by the next quarter report 11 different local authority libraries will be engaged in long-term Wikipedia projects". Beyond public libraries, there has also been interest from some school libraries and organisations that work in close partnership with libraries such as the Scottish Book Trust and the Carnegie UK Trust.

83.5% of the new editors trained during these sessions for library workers were female and a new train the trainer programme is in development to give librarians the necessary skills and confidence to run their own Wikipedia events. Inverclyde, North Lanarkshire and Dunfermline are currently setting dates to undergo this training.

We are very pleased with the development of the SLIC residency, especially during a challenging handover between Sara and Delphine. The residency is proving that Wikimedia and libraries can have an effective and inspiring partnership that gives library professionals new digital skills and mainstreams the use of Wikimedia projects throughout libraries in Scotland.

== Updates from Wales ==
Robin Owain, our Wales manager has been working with Welsh-language broadcaster S4C, who have started to change their licensing policy on some videos on their YouTube channel. Preparations have also begun for Wiki Loves Monuments 2018 in Wales, and Robin has started a new [https://twitter.com/FfotoC Twitter account] for the Welsh part of the competition. Robin has also secured the release of [[:en:Eisteddfod|Eisteddfod]]’s archive of biographiess for at least the last 10 years (around 240 biographies)

A new Wikiediting group, ‘Wici Pontardawe’ has been organised for 11 July 2018 in conjunction with Tŷ'r Gwrhyd Welsh Centre at Swansea University. Robin gave a talk at Maynooth University’s Academia and Wikipedia Conference in Dublin, and with Aaron Morris (WiR at Wici Mon), was involved in the organising of the Celtic Knot conference.

Meanwhile, Jason Evans, the National Wikimedian at the National Library of Wales in Aberystwyth has uploaded 4891 portrait images to Commons. These are pre 1880 portraits, mainly of British interest. The collection contains prints, engravings, paintings, photographs and more. You can explore the collection [[commons:Category:National_Library_of_Wales_Portrait_Archive|here]]. Following on from this, 5200 Wikidata items were created; one for each portrait on Commons plus a number of items for sitters and artists in the collection.

40,000 statements were also added to Wikidata for Welsh Portraits and 350,000 Welsh bibliographical records (The sum of all Welsh literature) have been passed to Wikidata visiting Scholar Simon Cobb and are being prepared for upload to Wikidata. The Wikidata Visiting Scholar has created Wikidata for many Welsh newspapers and Journals using data provided by NLW. He will now begin to explore creating Wikidata for ALL Welsh books with associated printers, publishers and authors. You can find out more about Simon's work [[:en:User:Jason.nlw/Wikidata_Visiting_Scholar|here]].

Jason was interviewed by Radio Cymru discussing Wikipedia and the Celtic Knot conference.
[[Category:Friends' Newsletter]]

Water cooler

2018-07-08T20:51:11Z

MichaelMaggs: /* Wiki Loves Monuments UK awards announced */ update

__NEWSECTIONLINK__
{{divbox|blue|Welcome to the water cooler| This is a place to find out what is happening and to discuss our external projects and activities. Feel free to suggest ideas that could help our charitable mission or ask questions about how you can help. To discuss the inner workings of the charity, head over to the [[engine room]].}}
{{divbox|green|WMUK Grants programme - a piece of cake?[[file:Tile wmuk.jpeg|75px|left]]|<center>Applying for a grant is easy.If Wikimedia UK can help you improve Wikimedia projects, check out our [[grants|grants page]].</center>}}
{| style="float:right;border:solid silver 1px;margin-left:8px;margin-bottom:4px;"
|-
|[[File:Archives.png|x100px]]
|-
| align="center" |{{#ifexist:Water_cooler/2009|[[/2009|2009]]}}{{#ifexist:Water_cooler/2010| [[/2010|2010]]}}{{#ifexist:Water_cooler/2011| [[/2011|2011]]}}{{#ifexist:Water_cooler/2012| [[/2012|2012]]}}{{#ifexist:Water_cooler/2013| [[/2013|2013]]}}{{#ifexist:Water_cooler/2014| [[/2014|2014]]}}{{#ifexist:Water_cooler/2015| [[/2015|2015]]}}{{#ifexist:Water_cooler/2016| [[/2016|2016]]}}{{#ifexist:Water_cooler/2017| [[/2017|2017]]}}
|}
__TOC__

== Kanban for editathons ==

[[File:WCCWiki4.jpg|thumb|A {{wp|kanban board}} at the Women in Classical Studies editathon at Senate House, London]]
I just saw the newsletter with a picture of the {{wp|kanban board}} used at the Women in Classical Studies editathon. What a great idea! It helps people share what they are working on. Helps to avoid edit conflicts. Enables organisers to list all the articles that have been improved. It could possibly work well for a recap session at the end too, where people talk about the changes they made.

Who was involved with that editathon? Who has used it elsewhere? I would love to hear how it has been used in practice.

[[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 15:09, 3 February 2017 (GMT)

: Hi [[User:Yaris678|Yaris678]], I was the lead trainer at the [[ wikipedia:Meetups/UK/Institute_of_Classical_Studies_Jan_2017 |Women in Classical Studies editathon]]. I saw the kanban in an [https://www.instagram.com/p/BClfaSjhVdG/ Instagram post] for an [[wikipedia:Meetup/ArtAndFeminism|Art+Feminism]] editathon. It worked much better than expected - a fantastic indicator of the [https://youtu.be/bAWxTPZZNrg?t=2m27s achievements of the day].[[User:Eartha78|Eartha78]] ([[User talk:Eartha78|talk]]) 19:02, 3 February 2017 (GMT)

::Cool. So how did you use it? Did you get people to brainstorm a load of post-its of articles to look at, at the beginning of the day? Did you just say 'if you have an idea, stick it on the board'? Did you come with the post-its filled out already? [[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 10:25, 11 February 2017 (GMT)

::: The group were quite well prepared prior to the editathon. They had identified a number of articles to create - some had already done the research and started to writing in their sandbox. When we began the second part of the editathon they each committed to an article, wrote it on a sticky note and stuck it to the wall! Moving the notes from left to right was surprisingly motivating and a good excuse to stretch ones legs. Also used the sticky notes for an evaluation exercise at the end of the session. [[User:Eartha78|Eartha78]] ([[User talk:Eartha78|talk]]) 18:27, 16 February 2017 (GMT)

::::Thank you Eartha78. That is really interesting. I will use this next time I do an editathon. [[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 09:39, 19 February 2017 (GMT)

== Training from the back of the room ==
Another idea for editathons: [https://www.slideshare.net/sparkagility/training-from-the-back-of-the-room Training from the back of the room.] I recently went to a training course that used this approach and it was really good. I think it would work particularly well with something like an editathon, which isn't branded as training.

Rough outline of how it could work:
*After basic intros, etc, ask people to stand up and arrange themselves in order of experience of editing Wikipedia. Encourage people to speak to the people next to them, get an idea of their experience.
*Get the people at each end of the group to talk a little bit about there experience, so we all know the range of experience in the room.
*Split the group into small teams of ~4 people. Say that is 4 groups, number the line 1,2,3,4,1,2,3,4... etc and everyone with the same number is in the same group. That way the teams all have a range of experience.
*Get people to explain to their team mates:
**What they normally do on Wikipedia
**What they would like to do today
**Anything they see that might stop them from achieving what they want to do today
*If there are specific articles to edit, these can go [[#Kanban for editathons|on the kanban board]]
*Perhaps other types of aims like "understand referencing" should be written on a flip chart that each team has
*Organisers should also bring topics to put on the kanban board
*Encourage people to work as a team on a topics
**The best way to do this needs thinking about, perhaps something like {{w|Mob programming}}
**Perhaps do something like two people look at references. One (relatively inexperienced) person does the typing and one person guides that person.
**The general idea is to encourage people to work together and share their skills
*If we have a number of trained trainers at the editathon, they would still be part of a team, and help their team achieve its goals.

[[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 10:28, 11 April 2017 (BST)

: I welcome this exposure to the technique- it is very much what I have been saying for a couple of years. Teaching is a relationship formed between the student and the teacher- and the teacher is there to listen and facilitate the learning. Training seems to be lagging behind- and the TtT sessions have mainly been about 'from the front training' and improving presentation technique. There are several caveats to 'pupil centred learning' that we found out when this was trialled wholesale in the 1960s, along with open plan classrooms and project work. So can I just quickly go through them.
#No method works for each student- no method works for each trainer. I use a variation of this called Independent Resource-based Learning- which means I have worked up a bank of Flash Cards/ Training Sheets that cover every scenario, which I can give to the students as I flit round the room- each having just enough information to answer their specific query.
##Some students feel threatened by being asked to contribute verbally and are 'passive absorbers'
##Some students are not there 'to learn to do', but want their staff to contribute and need to know enough to be able to hold a sensible discussion.
##We might believe ''The general idea is to encourage people to work together and share there skills'' but are we sure that they wish to sign-up?
##Dropping back to Sarahs 6 trumps slide- she is extrapolating what works for her- and I see that our clientele can be significantly different. Her groups seem to be far homogenous, and her examples are from easy target groups. It is the same mistake that Secretary of States for Education make all the time.
#The classroom practice is one technique. We use this in schools to disorientate troublemakers, as friendship groups work better. A friendship group gets down to the task instantly, a contrived group wastes too much time building a new hierarchy, before anything is started. There is the practical difficulty of people moving seats, and reorganising all their baggage and electronics- wheelchairs are another challenge. For older clients movement stimulates the bladder and as everyone is on the move, it gives the message that it is OK to slope off to the loo again or to answer an incoming text in an adjoining room. Though you are seating the group in an random pattern- you do have them seated and that is control. Again older clients resent party games- they are focussed on doing something. On an IT course, the clients are more amenable than say a language class- it is the nature of the subject- I am not certain how neophyte wikipedians will react.
#The kanban board is a good idea- and has been used for years in language classes- it was called a post-it board, and every staff room has one. Like anything, thought is required to select how the colours are used and how it is marked up before the class. To-do/doing/done may be a bit limiting. I would have thought that a horizontal line Articles above and Techniques below - each divided into To-do/doing/done.
#There is an assumption that the learners can absorb spoken information. With age- memory goes. Short-term, so you can hold 4 things in the brain at one time instead of the youthful 7, and the medium term memory so if you don't write it down it will be gone the next day. (And if you do write it down you will lose the paper!) This is the reason that handouts should be available.
#The trainer flitting around the room is excellent for the student as it addresses the students needs, but it takes a lot of time and you cannot afford to sit down and give a long, or satisfactory explanation at each stop. When you land with a new group, they feel the need to be polite and welcoming which usually involves some chitchat, and you need to bore down immediately to the nature of the problem. As a concrete example- the group are improving the article on an :en:Melchisédech Thévenot- and come across a method of citation they have never seen before- ( why is it ''citation'' there and ''cite journal'' here? Whats the difference? Are there other ways we could do it - pressing help it says ''<nowiki><ref>[http://www.example.org Link text], additional text.</ref></nowiki>.'' There are five other groups in the room- so you need to have an answer ready before they have asked the question. To cope I have 'prepared sheets' [https://www.dropbox.com/s/3kiqwxo795f6zjs/Individual%20skill%20resource%20sheet.odt?dl=0- Individual Skills Resource Sheets on Dropbox] that I can give to the student, then move on. If the will is there we can develop this library- and destroy the ones that don't work. [[User:ClemRutter|ClemRutter]] ([[User talk:ClemRutter|talk]]) 20:57, 25 September 2017 (BST)

:::Thanks for your thoughts Clem.
:::Splitting the kanban board is an interesting idea. The "techniques" one is a bit like my idea of having a board with 'other types of aims like "understand referencing"' on.
:::In terms of the inefficiencies of a trainer flitting around... if we have enough trained trainers at an editathon they can be embedded in the teams. Or, say we have 4 teams but only two trained trainers, it still may make sense to embed, if we have enough other experienced editors. Obviously, if we don't have that spread of ability, it makes training from the back of the room harder.
:::[[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 11:04, 26 September 2017 (BST)

== Wikimedia UK's plans for 2018 - community consultation ==
[[File:Programmes Consultation Video - Wikimedia UK.webm|centre|thumb|800x800px|Watch our video about our plans for 2018]]

Wikimedia UK is in the process of writing our proposal to the Wikimedia Foundation for funding during 2018/19. The deadline for the bid is 1st October after which it is assessed by staff at the Foundation, there is an opportunity for community feedback and questions, and the Funds Dissemination Committee (FDC) meet to consider proposals and make recommendations about grants.

As 2018/19 is the final year of our 2016 - 2019 strategy, our programme for next year is in many ways a continuation of our activities in 2017 and falls under three key strands:

# Diverse content and contributors
# Promoting open knowledge
# Education and Learning

These strands are directly related to our three strategic goals, which are to:

* Increase the quality and quantity of coverage of subjects that are currently underrepresented on Wikipedia and the other Wikimedia projects
* Contribute to the development of open knowledge in the UK, by increasing understanding and recognition of the value of open knowledge and advocating for change at an organisational, sectoral and public policy level
* Support the use of the Wikimedia projects as important tools for education and learning in the UK

We would welcome input from the UK community into our plans for next year - which we are still shaping - and have created a short video to highlight our programme strands which you can watch [https://youtu.be/56s3Ch7sHbQ here]. You can give us feedback on our programme anytime, but if you’d like your views to be taken into account in our submission to the Wikimedia Foundation for funding, please do comment below by Friday 29th September. If you’d prefer to get in touch by email, feel free to contact me on lucy.crompton-reid@wikimedia.org.uk.

There are several questions in particular that I’d like to ask:

* Is there anything that Wikimedia UK should be doing more of, or new activities that we should consider, in 2018/19?
* What work would you like to see us continue?
* Is there anything you think we should do less of or stop doing?
* How would you like to be involved in Wikimedia UK’s programme next year?

With many thanks indeed for your input.

[[User:LucyCrompton-Reid (WMUK)|LucyCrompton-Reid (WMUK)]] ([[User talk:LucyCrompton-Reid (WMUK)|talk]]) 13:39, 21 September 2017 (BST)

== ACTRIAL and new users creating new pages at events ==

Hi All,

Some thoughts on {{wp|WP:ACTRIAL}} and our events:
*It makes sense to encourage new users to work in {{wp|Wikipedia:Drafts|Draft: name space}}.
*This doesn't change the fact that it is worth asking people to create an account in advance (and to remember their password!)
*We have to expect that some people won't create an account and most of those who have won't be auto-confirmed - this is OK.
*If there are admins present at the event, they can make new users confirmed.... although I wouldn't stress over it - there is no harm in the Draft: name space.
*All the above is less of an issue if we take the approach of [[#Training from the back of the room]] described above. If the group is split into teams that are deliberately set to have the full spread of ability, we can encourage people to help other team members, including the following:
**Middle-ability people to show the people with no account how to create an account.
**Experienced editors to help newer editors to find a page that might need editing.
**Experienced editors to create pages that other team members are interested in editing.
You could even get admins to confirm accounts of non-confirmed people in their team, but it might actually be better to not do that. If the experienced people in the team have actually created the article then at least we know it is in their contributions and so they can steward the article towards improvement. e.g. 1. the day after the event, they might go back to the article and tidy it up, 2. if the article gets tagged for deletion, they are better able to discuss it and improve it, whereas a new user may feel bitten.

[[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 14:44, 25 September 2017 (BST)

:Obvious question, where do we find data on how many non-autoconfirmed users and IPs actually make pages that satisfy Wiki Criteria? [[Special:Contributions/82.132.237.141|82.132.237.141]] 15:31, 26 September 2017 (BST)
::[[:meta:Wikipedia:New pages patrol/Analysis and proposal|According to WMF research]], of the 1,180 articles created every day on the English Wikipedia, about 7% are by non-autoconfirmed editors. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 16:55, 2 October 2017 (BST)
:Thanks for your input Yaris678. Working in Draft: or User: space is probably going to be integral to dealing with this. I've not used Draft: much myself, but I'm keen on getting people to use their sandbox to prepare material and then copy it over. It does mean a chunk of the pages people work on aren't copied over the to the mainspace but that's a reasonable trade-off. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 16:59, 2 October 2017 (BST)

:The [[#Training from the back of the room]] sounds like a really interesting idea, I'm interested in this kind of collaborative/peer learning process. Sadly for the bulk of editathons I manage, this wouldn't be applicable, as I'm generally working with a whole bundle new users, trying to advocated for further use in their organisations. [[User:Lirazelf|Lirazelf]] ([[User talk:Lirazelf|talk]]) 14:07, 3 October 2017 (BST)
::Thanks Lirazelf. I guess you'll have to rely on the first four bullets - especially the draft namespace. I think it would be useful to have a non-new user move the drafts across. Preferably during the training session, so people can see their work "live" on Wikipedia, which will create excitement. Ideally, well before the end of the training so that people can continue to edit their articles in main space - seeing that this is a normal thing to do is important.
::I fringe benefit of this approach is that each article edited will be in the contributions list of at least one non-new user. That way, they can "steward" the article to a certain extent. This will be particularly important if the article is nominated for deletion - having someone who knows the ropes will help to get the article in a position to keep - and help to argue that it should be kept. But more generally it will be useful, to keep the article quality up.
::[[User:Yaris678|Yaris678]] ([[User talk:Yaris678|talk]]) 12:59, 19 October 2017 (BST)

==Wiki Loves Monuments UK 2017 awards announced==
[[File:The Derelict West Pier of Brighton.jpg|thumb|1st prize: The derelict West Pier in Brighton, by Matthew Hoser]]
I am very pleased to be able to announce the 2017 award winners for Wiki Loves Monuments in the UK.

First place goes to '''Matthew Hoser''' for his image of the derelict West Pier in Brighton.

In second place was '''Paul Stümke''', who captured the Glenfinnan Viaduct at Loch Shiel.

Third was '''Oliver Tookey''' for the De La Warr Pavilion in Bexhill on Sea.

The special prize for the best image taken in Scotland was awarded to '''Keith Proven''' for Smailholm Tower.

The special prize for the best image taken in Wales went to '''Sterim64''' for Craig-y-mor.

You can see all of these images, and the other stunning pictures that were awarded Highly Commended status [[Commons:Wiki_Loves_Monuments_2017_in_the_United_Kingdom/Winners|at Wikimedia Commons]].

Many congratulations to all of our prizewinners, and thanks to all who volunteered to help make the contest a success: contestants, judges, reviewers and Wikimedians in many roles. Thanks also for the kind support we received from the International team, from our friendly staff at Wikimedia UK, and from our 2017 prize sponsors, Wikimedia UK and Archaeology Scotland. [[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 07:43, 31 October 2017 (GMT)

Engine room

2018-07-08T20:48:18Z

MichaelMaggs: /* Staff group photo */ reply

__NEWSECTIONLINK__
{{divbox|blue|Welcome to the engine room|This is a place to ask about and discuss the inner workings of the charity. To discuss our external projects and activities, see how you can get involved or suggest ideas that could help our charitable mission, head over to the [[water cooler]].}}
{| style="float:right;border:solid silver 1px;margin-left:8px;margin-bottom:4px;"
|-
|[[File:Archives.png|x100px]]
|-
| align="center" |{{#ifexist:Engine_room/2013|[[/2013|2013]]}}{{#ifexist:Engine_room/2014| [[/2014|2014]]}}{{#ifexist:Engine_room/2015| [[/2015|2015]]}}
|}
__TOC__

==Suggestions of potential events to attend==

[[Project grants/Photographs covering African cultural events in London]] asks for suggestions of potential events to attend. My suggestion would be classic car rallies. A lot of wikipedia's car photos are taken of parked cars which tends to result in wide angle shots with messy backgrounds which tend not to look that great. Rallies where cars are driven allow you to get shots at longer focal lengths with cleaner backgrounds. A specific recommendation would be Great Dorset Steam Fair. As well as steam they have a lot of cars and bikes. I went there last year and was able to get stuff [[:commons:Category:Great Dorset Steam Fair (2016)|like this]]

== Confirmation emails not arriving ==

[[Special:ConfirmEmail]] does not seem to be working for me. How long is the lag, typically? Please [[w:WP:NOTIFY|notify]] me in your reply. Thanks! [[User:Zazpot|Zazpot]] ([[User talk:Zazpot|talk]]) 20:18, 28 June 2017 (BST)

:Hi {{ping|Zazpot}}, thanks for letting us know. I've [https://bugzilla.wikimedia.org.uk/show_bug.cgi?id=433 asked our developers to take a look]. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 10:27, 29 June 2017 (BST)
:
::{{ping|Richard Nevell (WMUK)}} thanks for this. Confirmation email still not received. Other emails to the same address seems to be reaching me fine. [[User:Zazpot|Zazpot]] ([[User talk:Zazpot|talk]]) 11:32, 29 June 2017 (BST)
::
:::It hasn't ended up in spam by any chance? It sounds likely that something's broken. Special:PasswordReset is working so the wiki is able to send out some emails, so it might just be an issue with Special:ConfirmEmail. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 12:14, 29 June 2017 (BST)
:::
::::{{ping|Richard Nevell (WMUK)}} no, sadly not. I checked the spam folder before posting here (and have checked it again just now). Pressed the "Mail a confirmation code" button again today, just in case it had started working again, but still no joy. Will try signing up to the Bugzilla instance, so that I can follow up there. [[User:Zazpot|Zazpot]] ([[User talk:Zazpot|talk]]) 21:48, 4 July 2017 (BST)

== Meta: Spam ==

Hi all, heck of a [[:Category:Speedy deletions|lot of spam]] which could do with deleting. Whilst I'm here, could someone rename my account to [[User:There'sNoTime]]? [[User:Samtar|Samtar]] ([[User talk:Samtar|talk]]) 14:36, 4 December 2017 (GMT)
:Oh, and an edit filter would be good eh? [[User:Samtar|Samtar]] ([[User talk:Samtar|talk]]) 14:37, 4 December 2017 (GMT)
::I've renamed your account as requested, and am taking a look at some of the spam. An edit filter would definitely be worthwhile, but I don't know how to set one up. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 17:05, 4 December 2017 (GMT)
:::{{ping|Richard Nevell (WMUK)}} I'm +sysop/EFM on enwp, happy to set something up if you'd like? [[User:There'sNoTime|There'sNoTime]] ([[User talk:There'sNoTime|talk]]) 17:52, 4 December 2017 (GMT)
::::{{ping|There'sNoTime}} Yes please, do you need admin access here to set it up? [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 14:20, 5 December 2017 (GMT)
:::::{{ping|Richard Nevell (WMUK)}} I will do, if that's alright? -- [[User:There'sNoTime|There'sNoTime]] ([[User talk:There'sNoTime|to explain]]) 14:22, 5 December 2017 (GMT)
::::::{{ping|There'sNoTime}} Absolutely, you're now an admin. [[User:Richard Nevell (WMUK)|Richard Nevell (WMUK)]] ([[User talk:Richard Nevell (WMUK)|talk]]) 10:44, 12 December 2017 (GMT)
:::::::Cheers, just testing something now -- [[User:There'sNoTime|There'sNoTime]] ([[User talk:There'sNoTime|to explain]]) 11:09, 12 December 2017 (GMT)

== Staff group photo ==

I've just spotted that the staff group photo is rather out of date - it still features Richard S who hasn't been staff for a couple of years now for example. I suggest someone puts this in the diary for a day when you have a full house in the office and it isn't snowing! [[user:Thryduulf|Thryduulf]] (talk: [[user talk:Thryduulf|local]] | [[w:user talk:Thryduulf|en.wp]] | [[wikt:user talk:Thryduulf|en.wikt]]) 17:29, 2 March 2018 (GMT)
:Agreed. 2015 is a long time ago and there have been several staff changes since then. [[User:MichaelMaggs|MichaelMaggs]] ([[User talk:MichaelMaggs|talk]]) 21:48, 8 July 2018 (BST)

Voting checks

2018-07-08T20:46:12Z

MichaelMaggs: add note

{{BoardApproved|Minutes 7Dec13|7 December 2013|rule28=yes|type=policy|
history = {{BoardApprovedHistory | Minutes 7Dec13 | 7 December 2013 | Initial adoption | 49538 }}
}}

To provide some level of protection to the charity against 'entryism' (fraudulent voting at elections), the board adopted the following policy in December 2013. Note that this policy is subject to and cannot override the [[Election Rules]] which can only be changed by a vote of the charity's members.

==Voting checks policy ==
1. To ensure that the charity has a real address for each member, voting forms will be posted out in hard copy prior to any election, each bearing a unique voting code (different from the membership number).

2. Members voting by post must vote on their official form.

3. Members voting in person at a meeting must vote on their official form. If they have forgotten to bring the form Tellers have discretion to request a proof of address before providing a replacement form.

4. Members can vote electronically (e.g. by email or online, if available) only by quoting the unique voting code.

5. Prior to the election, a check will be made to ensure that multiple voting forms are not being sent to a single address unless the reason for that is known (e.g. several family members who live together).

== Notes ==
''(Not part of the policy)''.

This policy relates specifically to elections to the board of Wikimedia UK. Votes on other issues at a General Meeting do not have to comply.

Election Rules

2018-07-08T20:44:46Z

MichaelMaggs: /* References */ add note

{{Constitution}}
{{MembershipApproved | 2015 Annual General Meeting/Resolutions | 25 July 2015
| notes = These Rules have been entrenched, which means they cannot be revised without the agreement of the membership. Text in ''italics'' is for explanation only and is not part of the rules.
| lastid = 68205
| history = {{MembershipApprovedHistory | Meetings/2009-01-19 | 19 January 2009 | Initial adoption by the Board |433}}{{MembershipApprovedHistory | Meetings/2009_AGM/Minutes#Resolutions | 26 April 2009 | Entrenched by the members |3575 | lastid =433 }}{{MembershipApprovedHistory | Annual Conference 2012 AGM Minutes | 12 May 2012 | Changing board terms to 2 years |22964 | lastid =3575 }}{{MembershipApprovedHistory | EGM 2013/Resolutions | 13 April 2013 | Changing to STV |38401 | lastid =22964 }}{{MembershipApprovedHistory | 2015 Annual General Meeting/Resolutions | 25 July 2015 | Legal clarifications; approval vote if too few candidates for contested election | 68205 | lastid = 58505}}
}}

==Introduction ==
These Election Rules govern the process of appointing directors under Article 17.1 of the charity's [[Articles|Articles of Association]]. In the event of any contradiction between these rules and the articles, the provisions of the articles shall prevail.

==Teller(s)==

The board shall appoint one or more tellers who will count the votes in accordance with these rules. Neither candidates for election nor persons with a family or business connection to them shall be eligible to serve as tellers.

== Call for candidates and notice of general meeting ==

The notice under Article 6.1 of a general meeting at which an election is to be held under Article 17.1 shall be sent out with an invitation for candidates. The invitation shall include the following information, or shall link to it on line:

* a summary of the duties and obligations of directors
* a summary of the statutory restrictions on who can serve as a director
* such additional information as the board may decide
* a nomination form. The form shall set out the information required of the candidate under Article 17.3(b), and shall include space for
**a candidate statement
**a declaration by the candidate that he or she supports and wishes to advance the objects of the charity and is eligible to serve (is not disqualified from acting as a director)
**signatures of candidate and proposer
* details of the deadline for returning the form, which shall be at least three clear days after notice has been given.

== Notice of intended election ==

The notice of intended election sent under Article 17.4 shall include the following information, or shall link to it on line:
* notice that an ordinary resolution to elect directors under Article 17.1 will be put to the meeting
* a proxy form having a ballot paper section with a list of candidate names and information regarding their candidacy (or a link to such information). If any candidate is under the age of 18 that fact shall be noted
* details of the deadline and process for registering a vote by proxy.

== Voting system ==

If at the date the notice of intended election is sent there are more candidates than positions available, the ballot shall be conducted according to the single transferable vote system. The [http://www.openstv.org/votingmethods/ers97 ERS97] variant as implemented by the [http://www.openstv.org/ OpenSTV software] shall be used unless otherwise proposed by the teller(s) and approved by the board. Voters shall be asked to rank candidates in order of preference.

If at the date the notice of intended election is sent there are fewer candidates than positions available, or the same number of candidates as positions, the ballot shall be conducted according to the approval system. Voters shall be asked to indicate 'yes' or 'no' for each candidate.

The withdrawal of a candidate or candidates from the election after the notice of intended election has been sent shall not change the type of ballot to be conducted.

== Members voting in person ==

Ballot papers shall also be made available to members entitled to vote who attend the general meeting in person.

== Counting ==

The teller(s) shall count the in-person and proxy votes at the meeting to determine the result of the ordinary resolution under Article 17.1.

If the ballot is by single transferable vote, directors shall be elected to fill all available positions, subject to there being sufficient candidates. If a candidate has given notice to the teller(s) prior to the start of the count that they wish to withdraw, any preferences cast for that candidate shall be ignored.

If the ballot is by the approval system, only candidates who receive more 'yes' votes than 'no' shall be elected. If a candidate has given notice to the teller(s) prior to the start of the count that they wish to withdraw, the candidate shall not in any event be elected.

The teller(s) shall state at the meeting:
* the total number of ballots received, and
* the number of first preferences or the number of 'yes' and 'no' votes received for each candidate.

== Directors required to retire at next Annual General Meeting ==

Should some of the newly-elected directors be required to retire at the next Annual General Meeting under the provisions of Articles 16.3 and 16.4, the ordinary resolution shall include a provision that the directors retiring shall be those who received the fewest first preferences, or the fewest 'yes' votes, and that in the event of a tie a teller will draw lots.

==''See also''==
*''[[Voting checks|Voting checks policy]]''

== Notes ==
''(Not part of the rules)''.

These rules relate specifically to elections to the board of Wikimedia UK. Votes on other issues at a General Meeting do not have to comply.

[[Category:Constitution]]

General Meetings

2018-07-08T20:32:39Z

MichaelMaggs: update

{{Meetings}}

The '''General Meeting''' is the senior body of the charity. It comprises all the members and meets once per year, or more often if required. The annual meetings are also known as '''Annual General Meetings''', or AGMs and other meetings are known as '''Extraordinary General Meetings''' or EGMs.

The powers of the General Meeting are set out in the chapter's [[constitution]], in particular [[Articles_of_Association#General_meetings|clauses 5-13 of the Articles]]. AGMs must be held within 15 months of the previous AGM.

{| class="wikitable" style="text-align: center;"
! Date !! Event !! Notice !! Agenda !! Reports !! Resolutions !! Minutes
|-
|14 July 2018
|[[2018 AGM]]
|[[2018 AGM/AGM Notice|AGM Notice]]
|[[2018 AGM|Agenda]]
|
|[[2018 Annual General Meeting/Resolutions|Resolutions]]
|[[2018 AGM/Minutes|Minutes]]
|-
| 16 July 2017 || [[2017 AGM]] || [[2017 AGM/AGM Notice|AGM Notice]] || [[2017 AGM#Agenda|Agenda]] || || [[2017 Annual General Meeting/Resolutions|Resolutions]] || [[2017 AGM/Minutes|Minutes]]
|-
| 9 July 2016 || [[2016 AGM]] || [[2016 AGM/AGM Notice|AGM Notice]] || [[2016 AGM#Agenda|Agenda]] || || [[2016 AGM/AGM Resolutions|Resolutions]] || [[2016 AGM/Minutes|Minutes]]
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| 25 July 2015 || [[2015 AGM]] || [[2015 AGM/AGM Notice|AGM Notice]] || [[2015 AGM#Agenda|Agenda]] || || [[2015 AGM/AGM Resolutions|Resolutions]] || [[2015 AGM/Minutes|Minutes]]
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| 9 August 2014 || [[2014 AGM]] || [[2014 AGM/AGM Notice|AGM Notice]] || [[2014 AGM#Agenda|Agenda]] || || [[2014 AGM/AGM Resolutions|Resolutions]] || [[2014 AGM/Minutes|Minutes]]
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| 8 June 2013 || [[2013 AGM]] || [[2013 AGM/AGM Notice|AGM Notice]] || [[2013 AGM#Agenda|Agenda]] || || [[2013 AGM/AGM Resolutions|Resolutions]] || [[WikiConference UK 2013/AGM Minutes|Minutes]]
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| 13 April 2013 || [[2013 EGM]] || [[EGM 2013/Notice|Notice]] || [[EGM_2013#Agenda|Agenda]] || || [[EGM 2013/Resolutions|Resolutions]] || [[EGM 2013/Minutes|Minutes]]
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| 12 May 2012 || [[Annual Conference 2012]] || [[Annual Conference 2012/AGM Notice|AGM Notice]] || [[Annual Conference 2012#Agenda|Agenda]] || || [[Annual Conference 2012/AGM Resolutions|Resolutions]] || [[Annual Conference 2012 AGM Minutes|Minutes]]
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| 16 October 2011 || [[EGM_2011|2011 EGM]] || [[EGM_2011/Notice|Notice]] || [[EGM_2011#Agenda|Agenda]] || || [[EGM_2011#Resolution|Resolution]] || [[EGM_2011/Minutes|Minutes]]
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| 16 April 2011 || [[Annual Conference 2011]] || [[Annual Conference 2011/AGM Notice|Notice]] || [[Annual Conference 2011#Agenda|Agenda]] || || [[Annual Conference 2011/AGM Resolutions|Resolutions]] || [[Annual Conference 2011 AGM Minutes|Minutes]]
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| 24 April 2010 || [[Meetings/2010 AGM|2010 AGM]] || [[Meetings/2010 AGM/Notice|Notice]] || [[Meetings/2010 AGM/Agenda|Agenda]] || [[Meetings/2010 AGM/Board's Report|Board's Report]] || [[Meetings/2010 AGM/Resolutions|Resolutions]] || [[Meetings/2010 AGM/Minutes|Minutes]]
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| 26 April 2009 || [[Meetings/2009 AGM|2009 AGM]] || [[Meetings/2009 AGM/Notice|Notice]] || [[Meetings/2009 AGM/Agenda|Agenda]] || [[Meetings/2009 AGM/Board's Report|Board's Report]] || [[Meetings/2009 AGM/Resolutions|Resolutions]] || [[Meetings/2009 AGM/Minutes|Minutes]]
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|}

[[Category:General Meetings]]